We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Papua New Guinea ensures the representation of the European Union to Papua New Guinea and the follow-up of bilateral political, economic, trade and development cooperation relations. 

We offer

A position of Administrative Assistant, working under the direct supervision of the Head of Administration. The successful candidate will primarily be in charge of providing administrative assistance in following areas: Human Resources Management, Infrastructure, Housing, Procurement, Assets and Fleet Management, Protocol, and Security.

While providing assistance and support to the Head of Administration the successful candidate is also expected to ensure business continuity as imprest account holder in the absence of the Head of Administration.

We offer a workplace of multinational team of local and expatriate staff members where proactivity and an open mind are expected. Normal working hours are from Monday to Friday from 08:30 to 17:00 including a lunch break. Work-life balance is assured in the frame of a flexible working time scheme, which also takes into account an occasional peak in the workload (e.g. reporting deadlines, recruitment, etc.). The EU Delegation's office is located in Harbour City, Port Moresby. 

After a probationary period of 3 months, we offer a 2 year fixed contract (with possibility of renewal), a gross basic salary of PGK 8,212.00 per month (LA-II) and an additional thirteenth month. 

Relevant qualified working experience taken into account will result in a higher paygrade.

In addition, a monthly transport allowance, mandatory local superannuation contribution and an internal medical insurance coverage with reimbursements up to 80 % eligibility on health care costs for employee and declared eligible dependents. Besides national holidays, annual leave of 1.5 days per month is provided.

Selection Criteria

Minimum Requirements:

1. Medically fit to perform the required duties;

2. Enjoys civil rights and permits for employment under local law;

3. Complete Secondary Education certificate (grade 12)

4. Diploma in at least one of the relevant fields. 

5. Proficient with written and spoken English.

6. Excellent computer skills (Microsoft Office suite);

7. Excellent drafting, communication and organisational skills;

8. Minimum of 3 years of relevant professional work experience after obtaining diploma. 

The following will be considered an asset:

1. Working experience in a diplomatic mission or international organisation;

2. Higher Education/Advanced Diploma or University degree in a domain relevant to the position;
3. Additional relevant professional working experience in accounting, procurement and human resources;
4. Basic knowledge of French;

The successful candidate will be expected to work to a high level of accuracy, integrity, commitment and reliability, and be able to work productively both independently and as member of a team.

How to apply

Interested candidates must submit:

• motivation letter, signed in scanned PDF format
• CV - using only the EU CV template available at: https://europass.cedefop.europa.eu/editors/en/cv/compose (in PDF)
• Grade 12 school certificate (scanned PDF)
• Diploma with transcript for any of  the relevant field of study
• proof of minimum 3 years working experience after obtaining the diploma (scanned PDF)

All supporting documents must be in one single PDF document (maximum size 2 MB!) and sent by e-mail, quoting reference "ADMINISTRATIVE ASSISTANT 2025" to

eeasjobs-122@eeas.europa.eu

The subject line of the e-mail must state: 

Application ADMINISTRATIVE ASSISTANT 2025, LAST NAME, First Name. 

The procedure

After the deadline, all applications will be reviewed by an ad-hoc Selection Committee set up for the purpose of this recruitment. On the basis of a preliminary assessment of the information provided in their application letter and the CV (using ONLY the EU CV template), the Selection Committee will prepare a short-list of candidates who fulfill the minimum requirements (minimum of 3 years relevant professional work experience, diploma with minimum of 2 years of studies in the relevant fields).

Note that any certificate must include the exact start and end date same as indicated in the CV (day/month/year). Based on the assessment of supporting documents the most suitable candidates will be invited for a written test. Those candidates with the best results will be invited for an interview. The final shortlisted candidate(s) will have to provide original certificates, diplomas and transcripts, which will be verified with the former employers and educational entity. The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not provide additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to the above mailbox. Answers of general nature will be posted on the Delegation’s website or Facebook site.

Candidates who do not strictly comply with above procedure will be disqualified.

Printed applications and applications sent to another mailbox will not be accepted.

Candidates must only communicate via above mailbox. No direct contact to any staff member of the EU Delegation is allowed.

The deadline for applications is Friday 6^th June 2025 at 1600h local time.