Call for Corporate Sponsors: Europe Day 2026 Celebrations in Hanoi (8 May) & HCMC (15 May)

TERMS OF REFERENCE 

Europe Day marks peace and unity in Europe, commemorating the Schuman Declaration of 1950. This event is an excellent opportunity for companies/organisations to promote their image, brands/activities through corporate sponsorship-collaboration with the Delegation of the European Union (EU) to Vietnam.

This year the EU Delegation to Vietnam will be hosting two receptions on Friday 8 May at MELIÁ Hanoi, and on 15 May at Sofitel Saigon Plaza (HCMC). We expect the participation of 450-500 guests in Hanoi, and 100-150 guests in HCMC, from the Government, chamber of commerces, embassies and diplomatic missions, the NGO community, amongst multiple other sectors in the society.

The EU Delegation to Vietnam is therefore publishing this call for sponsor companies and organisations. Interested companies/organisations should submit expressions of their interest for one of the three sponsorship packages below (point 1), by submitting the sponsorship application form (which can be accessed here) by 31 January 2026 COB to: Mr. David Martinez de Prins, Head of Administration at EU Delegation to Vietnam (DELEGATION-VIETNAM-HOA@eeas.europa.eu; +84 24 3941 0099).

The EU Delegation will review the applications in line with the eligibility and selection criteria listed under point 2 below, and contact the selected companies/organisations by 14 February 2026 in order to sign a Corporate Sponsorship Agreement.

1.  SPONSORSHIP PACKAGES 

Sponsors are invited to contribute through the provision of catering and event services for invited guests with a contribution of VND 150,000,000 (Ambassador’s Circle Sponsor), VND 75,000,000 (Consular Sponsor) or VND 35,000,000 (Diplomatic Sponsor). The sponsorship will be contributed through direct contracting and payment to the event’s suppliers. Financial contributions to the EU Delegation and Mission are not allowed under the EU Financial Regulation.

The sponsors will be provided with exposure and visibility in the following ways:

1.1. Ambassador’s Circle Package (value of VND 150 million)

This package includes:

• Prominent logo placement in the official invitation under the heading 'in Partnership with'.

• Logo featured prominently in the on-screen projections in the reception area.

• Dedicated premium exhibition space in the foyer/ballroom entrance area for showcasing the sponsor’s products, services, and promotional materials.

• Prominent branding presence with two (02) standing banners at the event entrance and two (02) standing banners inside the ballroom.

• Twenty (20) individual invitation for the sponsor’s guests.

• Formal photo opportunity with the EU Ambassador, in accordance with diplomatic protocol and subject to prior approval by the Organiser, with access to event photos for communication and corporate use.

1.2. Consular Package (value of VND 75 million)

This package includes:

• Prominent logo placement in the official invitation under the heading 'in Association with'.

• Logo featured prominently in the on-screen projections in the reception area.

• Dedicated exhibition space in the foyer/ballroom entrance area to present the sponsor’s products, services, and promotional materials.

• Prominent branding presence with one (01) standing banners at the event entrance and two (02) standing banners inside the ballroom.

• Ten (10) individual invitation for the sponsor’s guests.

• Photo opportunity with the EU Ambassador, in accordance with diplomatic protocol and subject to prior approval by the Organiser, with access to event photos for communication and corporate use.

1.3. Diplomatic Package (value of VND 35 million)

This package includes:

• Logo placement in the official invitation under the heading 'with the support of'.

• Logo featured in the on-screen projections in the reception area.

• Display of two standing banners at the event in the foyer/entrance area of the ballroom.

• Display of promotional material (flyers and brochure) at one own individual stand in the foyer/entrance area of the ballroom.

• Five (05) individual entrance tickets for the sponsor’s guests.

• Access to event photos for communication and corporate use, subject to prior approval by the Organiser.

   

2. ELIGIBILITY AND SELECTION CRITERIA 

• The Sponsor can be a public or private organisation or company.

• The Sponsor’s nature and activities may not entail a possible conflict with the mission and objectives of the European Union, including at policy level in areas such as foreign policy, social, health and environment. 


   

3. ALL SPONSORS ARE INFORMED THAT

• The EU’s European External Action Service (EEAS) registers all sponsorships above EUR 1,000 as well as registers and publishes all sponsorships above EUR 5,000 on the relevant EU Delegation’s web-sites and on the official website of the EEAS. 

• The EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. In case personal data needs to be transmitted to any sponsors, as recipient, the organisation is required to ensure the same level of data protection guaranteed by the EU data protection framework, and in particular Regulation (EU) 2018/1725. 

• Sponsors will not be consulted on the substance of the event.

• Companies with same/similar background and product range may join the sponsorship scheme. Exclusive sponsorships are available for Platinum sponsors upon request.