1. Overall purpose

The Team Assistant is a locally recruited person based in Brussels. S/he will act as the team assistant for the European Union Special Representative (EUSR) and is part of the EUSR's team in Brussels. In addition to Brussels, two field offices are located in Belgrade and Pristina.

2. Main tasks and responsibilities

The roles, responsibilities, and tasks of the Team Assistant include the following:

• assisting the EUSR team members in fulfilling administrative tasks,
• supporting the EUSR’s personal assistant in Brussels for incoming calls and correspondence,
• assisting with correspondence related to appointments and preparation of missions and meetings of the EUSR team,
• updating the planning calendar of the EUSR and his team,
• assisting with mission preparations, including travel, accommodation, and visa for the EUSR and his team,
• establishing and maintaining an updated list of contacts of the EUSR’s team,
• filing and storing of documents, including setting up a systematic archive (IT and hard copy) for reports and correspondence,
• maintaining close contact with EEAS support services and other relevant actors on office-related administrative issues (i.e. office equipment, furniture, telephones, computers, and IT connections),
• assisting the Financial and Administrative Officer (i.e. with travel claims from missions),
• performing any other tasks to fulfil the mandate of the EUSR as requested by the EUSR

Annexes:

• Annex I - Job Description
• Annex II - Application form