We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the Hashemite Kingdom of Jordan, Amman works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Jordanian government in areas that are part of the EU’s remit.

We offer

The post of Administrative Assistant (Local Agent Group 2) in the Delegation’s Common Administrative Section. The team consists of 24 people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Common Administrative Section, providing support, expertise and assistance mainly in the field of budget and procurement.

Following main tasks and duties are currently required: 

• Taking an active part in drawing up, monitoring and revising the office's annual budget.
• Initiating all tendering procedures relating to the various sections of the Delegation, in strict compliance with the rules.
• Actively monitoring the various service contracts in progress (budgeting, planning and execution).
• Managing the personnel hired under service contracts.
• Maintaining regular contact with the bank, particularly in the event of a change of signature.
• Ensuring that the various internal notes on financial circuits are regularly updated.
• Coordinating timely answers to requests from the main office (including ex-post control and audit activities).
• Acting as verifying agent and Imprest Account holder in the absence of the HoS.

The base salary will depend on relevant and verified employment experience, typically starting from 1,771JOD.  There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 01^st January 2024. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Secondary education degree (preferably a bachelor) in business administration or a relevant field with accounting, budget, human resources, infrastructure and/or other administration studies;
• Good command of Arabic and English (written and spoken);
• Minimum professional experience of 5 years, including 3 years in tasks directly related to the post;
• Excellent knowledge of computer applications: Excel, Word, PowerPoint, scheduling and communication;
• Energetic person and able to handle several strands of work in parallel in a high-pressure environment. An ability to work well with others is vital
• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under local law.

Assets / selection criteria (basis for awarding points to select the best applicant)  

• Working knowledge in French (written, oral);
• Knowledge of the EEAS and/or EC applications

How to apply

Please submit your application, consisting of a cover letter, Europass format CV (the template can be found at http://europass.cedefop.europa.eu/documents/curriculum-vitae) and a declaration on honour regarding the good standing/work rights/medical fitness via the e-mail address Delegation-Jordan-Vacancy@eeas.europa.eu (Reference EUD Jordan / Post 156808 / Administrative Assistant) no later than 14:00 (local time) 16 November 2023.

Only complete applications received on time via e-mail will be considered.

The successful candidate will be subject to a medical check and background check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV, practical testing and interviews. At least two best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.