The European Union Delegation to Thailand is looking for:

Budget/Accounting Assistant, Sysper no. 453171 in the Finance, Contracts and Audits Section (FCA).

We are

The European Union (EU) is an economic and political partnership between 27 European countries.  It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Thailand works in close coordination with the Embassies and Consulates of the 27 EU Member States.  We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Thai government in areas that are part of the EU’s remit.

We offer

The post of Budget/Accounting Assistant (Local Agent Group 2) in the Delegation’s FCA Section.  The team consists of 14 people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of FCA Section, providing support, expertise and assistance in the project management and communication fields.

Following main tasks and duties are currently required:

Overall purpose:

Will be a resource person supporting the coordination of the Regional Finance, Contracts and Audit Section of the Delegation. Will perform in an effective, efficient and timely manner tasks he/she is requested to take care of in order to support his/her line managers and colleagues including in regionalised Delegations.

FINANCE, CONTRACTS & AUDITS SECTION related duties (around 70% of working time)

• Ensure update of the ARES (document management) workflow templates for contracts and payments.
• To encode in ABAC (accounting system) invoices and payment requests and prepare and launch ARES payment circuits for finance managers to process. Ensure relevant follow up.
• To act as a focal point for the dossiers sent from all Regionalized Delegations both FCS teams and Cooperation teams related to financial and contractual matters
• To monitor and register all incoming correspondence related to payments and contracts submitted in paper or electronic format.
• Contribute to good communication and information exchange within the section, with the cooperation sections and other delegations.
• To be aware of relevant financial and contract procedures
• To provide advice to other Delegation staff on what procedures to apply and/or direct to the responsible officer.

FINANCE, CONTRACTS & AUDITS SECTION secretarial duties (around 30% of working time)

• To prepare minutes of section meetings/ virtual conference
• To prepare logistics for the missions of the line managers and staff, including mission request and expenditure claims
• To provide logistics and make appointments for Headquarters staff missions to the Delegation
• To keep track record of the incoming and outgoing correspondence of the FCA Section
• To coordinate appointments and diary of FCA staff, liaising as necessary with colleagues and contacts, including logistics
• To provide effective secretarial support to the line manager and other staff in the FCA Section as appropriated, mainly with the HoS, Deputy HoS and finance officers.
• To write official letters and other correspondence as necessary.
• To undertake other assignments that may be reasonably requested in view of the efficient functioning of the FCA Section or the Delegation

The base salary will depend on relevant and verified employment experience, typically starting from 97,361 Baht per month (The salary is subject to local taxes).  There is a competitive benefits package, subject to certain conditions, including a 13^th month salary, provident fund, transportation allowance, child allowance, 20 days of annual leave, and public holidays, as well as health insurances.

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Must hold higher level qualifications and/or high lever vocational studies in Accounting, Finance, Business Administration, Management or equivalent;  
• A university Degree in the same subjects is an asset;
• Minimum of 3 years of experience [and/or a certificate/diploma] in Accounting, Finance, Business Administration, Management;
• Excellent command of the English language both written and spoken.

Assets / selection criteria (basis for awarding points to select the best applicant)  

• Computer literate (and knowledge of commonly used programs such as Word, Excel, MS Project, PowerPoint, etc.);
• Capable of producing high quality results within often tight deadlines;
• Capable and having experience in drafting official correspondence with a certain degree of autonomy;
• Excellent communications skills with external and internal contacts;
• Ability to work as a team member with good inter-personal skills;
• Ability to work in a multicultural environment (knowledge of European Commission is an asset);

• Ability to understand and Ability to understand and contribute to effective and efficient administration and procedures of the Finance & Contracts Team;

• Capacity to focus on priorities and to organize work to deliver on time;
• Ability to negotiate at all levels in a multicultural and multilingual environment;

• Attention to detail and accuracy;
• Flexibility to work under pressure and to response quickly to new demands. Stress resilience;
• Ability to understand and be understood;

• Ability to work in a proactive and autonomous way;
• Coordination skills;
• Planning capacity;
• An interest in promoting cooperation between Europe and SE/Asia.