Election observation missions (EUEOMs)

EEAS Records Register of personal data processing activities

13/11/2020 - 16:00
Generic

Within the framework of its functioning and management, the EEAS regularly carries out activities that involve the processing of personal data.  Both EEAS Headquarters services and Union Delegations collect and use personal data, as well as keep them for a period of time.

When handling personal data, the EEAS respects the rules on the protection of personal data laid down in Regulation (EU) 2018/1725 (EUDPR) which defines the principles and obligations for European institutions, bodies, offices and agencies. The EUDPR is aligned with the General Data Protection Regulation (GDPR). In accordance with the provisions of the EU data protection legislation and in particular Article 31 of EUDPR, data controllers maintain a record of personal data processing activities. Each institution also appoints a Data Protection Officer (DPO). Data controllers cooperate with the DPO. In addition to the records kept by the data controller entities, the EEAS DPO also keeps a central register.

The Records Register provides information on the processing of personal data related to various activities by the EEAS along with the EU Delegations. The e-DPO system, the electronic data protection records management tool of the EEAS is in the process of revision. Content of this page is gradually updated taking into account the provisions of Regulation (EU) 2018/1725.

More information on how the EEAS processes personal data is available at the EEAS website on data protection. The EEAS DPO can be contacted via data-protection@eeas.europa.eu.

 

EEAS Record 101

Events and Meetings organised by EEAS services and EU Delegations

EEAS Record 141

The Mediation Service Processing Operation related to the policy on protecting the dignity of the person and preventing harassment

EEAS Record 221

Use of basic staff personal data for professional purposes (Corporate Record)

EEAS  Record 307

Upholding of EU SitRoom Contact Lists

EEAS Record 314

Processing personal data in the context of personnel selection procedures - Selection and Recruitment including the mobility exercise

EEAS Record 361

Annual Appraisal exercise for EEAS officials and temporary agents (Art. 43 SR) and contract staff (art. 87(1) CEOS)

EEAS Record 381

Working Time Policy and Time Management, including Flexitime and Leave Management in the EEAS Headquarters and in EU Delegations

EEAS Record 441

Processing of personal data related to procurement procedures and contracts managed by the European External Action Service (EEAS)

EEAS Record 521

Processing personal data related to the use of Video-Surveillance Systems in the EEAS

EEAS Record 561

Activity of the Network of Confidential Counsellors in support of the objectives defined in the policy on protecting the dignity of the person and preventing harassment

EEAS Record 581

Promotion of Officials, the Reclassification Of Temporary Agents and the Reclassification of Contract Staff Type 3a

EEAS Record 842

Selection, Recruitment and Administrative Management for Seconded National Experts (SNEs) in EEAS Headquarters and EU Delegations

EEAS Record 941

Selection, Recruitment and Administrative Management of Contract Agents (CAs) in the EEAS Headquarters

EEAS Record 961

Surveys, Quizzes and Consultations of the European External Action Service, including Staff Surveys and the Europe Day Quiz

EEAS Record 1002  

Learning and Development: Internal and External Training in the EEAS (Headquarters And EU Delegations), including the use of Video and Teleconferencing (VTC) Tools

EEAS Record 1161

Selection, Recruitment and Administrative Management of Contract Agents (CAs) in EU Delegations

EEAS Record 1201

Selection, Recruitment and Administrative Management of Junior Professionals in EU Delegations (JPDs)

EEAS Record 1241

Selection and Administrative Management of Trainees including Blue Book Trainees in EEAS Headquarters and in EU Delegations

EEAS Record 1345

Recruitment of Local Agents in EU Delegations

EEAS Record 1441

Contact Details of External Partners collected and maintained by EEAS services, Directorates, Divisions and EU Delegations including the Management of Newsletters

EEAS Record 1586

EEAS personal data processing for repatriation of EU expatriate staff on medical grounds

EEAS Record 1661

Activity of the Disciplinary Board in the European External Action Service

EEAS Record 1701

Administrative inquiries and disciplinary procedures in the European External Action Service (EEAS)

EEAS Record 1702

Claims under article 90(2) of the Staff Regulations and requests under article 24 and article 90(1) of the Staff Regulations in the European External Action Service

EEAS Record 1802

EEAS Online Language Learning – via training platform

EEAS Record 1901

Processing of personal data for the individual applications for the European Regional Consultation Forum on Youth, Peace and Security taking place in Brussels on 25-27/09/2017

EEAS Record 1921

EU High Level Advisers Programme in Moldova - Processing personal data in the framework of the selection, recruitment and administrative management of EU High Level Advisors

EEAS Record 2201

Personal data processing in the context of Referendum Committee activities in the EEAS

EEAS Record 2222

Health Insurance for Local Agents in EU Delegations (administration, authorisation and reimbursement) and related personal data processing operations

EEAS Record 2341

EEAS Management Mentoring Activity Online via the Leadership Development Platform

EEAS Record 2381

Processing personal data via The Rapid Alert System (RAS) and The communicators Portal (CP) related to information exchange on disinformation and proactive communication of EU topics

EEAS Record 2461

Recording of the emergency phone calls at the EEAS Security Control Room

EEAS Record 2521

Security monitoring of ICT and cyber security incident management by EEAS Security Operations Centre (SOC)

EEAS Record 2603

Processing personal data related to the extraordinary measures in view of the emergency context of the COVID-19 outbreak and its prevention

EEAS Record 2701

EEAS Mentoring Activity (Headquarters and EU Delegations)

EEAS Record 2781

Campaigns and Promotion Activities by the EEAS and EU Delegations via Intermediaries, including Influencers on Social Media Platforms (Digital awareness campaigns and public diplomacy activities)