WORKS CONTRACT NOTICE

Infrastructure execution

Location – Horodistea/Romania, whole territory of Republic of Moldova

1. Publication reference

COMINF/3.1/1-3.2

2. Procedure

Open

3. Programme title

Joint Operational Program Romania - Republic of Moldova for the ENI Cross-Border Cooperation Programme for the years 2014-2020/17.12.2015

4. Financing

Grant Contract no. 87467/28.06.2019

5. Contracting Authority

Ministry of Internal Affairs, represented by Information Technology Service, Republic of Moldova

MD2012, Chisinau, 42, Vasile Alecsandri street, sti@mai.gov.md  

CONTRACT SPECIFICATIONS

6. Description of the contract

The project “Communication infrastructure” is aiming to increasing the cooperation capacity and the information exchange between the public authorities from Romania and Republic of Moldova over cross border area, through the implementation of an integrated communication system.

In this aspect the infrastructure component should be realised, the main components are:

• Establishing the Cross-Border Police Cooperation Centre in Lipcani in order to facilitate the exchange of information between the law enforcement authorities from Romania and Moldova;
• Developing and upgrading the infrastructure, interconnecting communication infrastructures through radio link and increasing the transmissions capacity of the existing  transmission  backbone interconnection to at least 5 Gbps;
• Improving the communication coverage capacity and availability of the fixed network through the use of mobile communication centers.

7. Number and titles of lots

One lot only

TERMS OF PARTICIPATION

8. Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a  Member State of the European Union or in a eligible country or territory  as defined under the Regulation (EU) N°236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 22 below) . Participation is also open to international organisations. All supplies under this contract must originate in one or more of these countries. However, they may originate from any country when  the amount of the supplies to be purchased is below 100, 000 euros per purchased.

9. Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Works Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10. Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the works required in the tender dossier.

11. Tender guarantee

Tenderers must provide a tender guarantee of 2% of the budget available for the contract, indicating lots separately if necessary when submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful tenderer[s] upon signature of the contract by all parties.

12. Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 10% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

13. Information meeting and/or site visit

An optional information meeting and/or site visit will be held on February 02, 2021 at Head Quarter of the Contracting Authority, 42, Vasile Alecsandri street. 10:00 local time.

14. Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period.

15. Period of implementation of tasks

12 months starting from date of contract signature, but no later than 27.06.2022.

SELECTION AND AWARD CRITERIA

16. Selection criteria

To be specified ‑ according to the criteria used in section 12.2 of the Instructions to Tenderers.

17. Award criteria

The most economically advantageous tender is the technically compliant tender with the lowest price.

TENDERING

18. How to obtain the tender dossier

The tender dossier is available on the websites: https://mtender.gov.md/tenders/ocds-b3wdp1-MD-1609846967738.

It is also available for inspection at the premises of the Contracting Authority, address as in point 5 above. Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing following the instruction within the SIA RSAP (mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier will be published at the latest 11 days before the submission deadline on the MTender website at https://mtender.gov.md/tenders/ocds-b3wdp1-MD-1609846967738

19. Deadline for submission of tenders

Accordingly to AIS RSAP.

Any tender received by the Contracting Authority after this deadline will not be considered.

20. Tender opening session

Accordingly to AIS RSAP

21. Language of the procedure

All written communications for this tender procedure and contract must be in English and/or Romanian.

22. Legal basis[1]

• EU Regulation no. 232/2014 establishing a European Neighbourhood Instrument including all subsequent modifications and additions;
• Commission lmplementing Regulation (EU) No 897 /2014 of 18 August 2014 laying down specific provisions for the implementation of cross-border cooperation programmes financed under Regulation (EU) No 232/2014 ofthe European Parliament and the Council establishing a European Neighbourhood Instrument including all subsequent modifications and additions;
• REGULATION (EU) No 236/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing externai action including all subsequent modifications and additions including all subsequent modifications and additions;
• Commission lmplementing Decision of 17.12.2015 approving the Joint Operational Programme including all subsequent modifications and additions;
• Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002, including all subsequent modifications and additions;
• Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union including all subsequent modifications and additions;
• REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);
• Financing Agreement concluded between the Government of Republic of Moldova and the European Commission as of December, 2016;

[1] Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).