European Union External Action

EEAS Vacancy Notice Contract Agent FGIV – Finance and Planning Officer – European Peace Facility EEAS Headquarters - job n° 358448

19/07/2021 - 16:15
Contract agents

Please send your CV and motivation letter (with your EPSO CAST number) via email to - Deadline for sending application: 31/08/2021 at 18.00 (CET).

We are

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The European Peace Facility Division (ISP.5) is a division within the Integrated Approach for Security and Peace Directorate (ISP), which ensures the overall management of the European Peace Facility (EPF) – a new EU external action mechanism for the financing of CFSP actions of a military and defence nature. The Division is be responsible for the planning/programming, identification and operational management of assistance measures (AM) as well as for the preparation and negotiation of relevant Council decisions. It also ensures political and operational reporting functions, including on safeguards and risk mitigation. The Division will work closely with relevant EEAS departments, Commission services and the Council.

We propose

The position of Finance and Planning Officer – European Peace Facility - in the ISP.5 division - contract agent FGIV as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

We look for

A motivated person for the challenging position as Finance and Planning Officer – European Peace Facility - in ISP.5, within the Directorate for the Integrated Approach for Security and Peace (ISPD). Under the direction of the ISP.5 Head of Division and the EEAS representative to the EPF committee, and in cooperation with the financial units of the EPF administrator for operations and of the EPF administrator for assistance measures, the Finance and Planning Officer will contribute to financial planning/programming, monitoring and consolidated reporting of the financial implementation of actions funded under the European Peace Facility (EPF). The officer will also be responsible for monitoring of assistance measures and concept notes from the internal approval stage through to approval by the Council, requiring management of a planning calendar and liaising internally, as well as with the Council, Commission and other relevant stakeholders, with a view to ensuring that proposals are taken forward in a timely manner and that reporting requirements are fulfilled.

The main duties will include:

  • Contribute to the effective financial planning and programming of EPF actions (operations and assistance measures);
  • contribute to the monitoring of the EPF financial ceiling and to the preparation, if needed, of HR proposals to the Council for changes to its annual distribution;
  • coordinate with the financial units of the EPF administrator for operations and of the EPF administrator for assistance measures the status of the financial implementation of EPF actions;
  • contribute to the preparation of the financial information to be presented by ISP.5 to different bodies, including forecasts and consolidated reports to the EPF Committee and to the Political and Security Council and the Council, among others;
  • provide administrative support to the Division in the performance of the budget and financial functions;
  • planning and oversight of the overall flow of concept notes and HR proposals for assistance measures over the lifecycle of a particular measure i.e. from the internal approval stage, consultation with Commission services, and in the Council, and then reporting and monitoring phases.
  • She/he should also have a strong commitment to continuous service improvement, including by supporting the work in other EPF-related areas when needed.

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1

The successful candidate will be offered a contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Eligibility criteria

Candidates for this contract agent IV post should:

  • (i) have passed a valid EPSO CAST in FG IV ;


  • (ii) be registered in the EPSO Permanent CAST in FG IV
  • have completed university studies of at least three years attested by a diploma;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the Member States of the European Union and enjoy full rights as a citizen.


Candidates should:

  • Have proven experience with EPF procedures;
  • Demonstrable experience of planning and / or project management;
  • Have problem solving and organisational skills;
  • Have capacity to be able to work as member of a team as well as with a degree of autonomy;
  • Have ability to work flexibly and under time pressure;
  • Be service-minded with a sense of initiative;
  • Have good interpersonal and communication skills in a complex, multicultural environment;
  • Have a good knowledge of a Microsoft Office - type suite, especially regarding the use of spreadsheets;
  • Have a good knowledge of English and French;


  • experience in the ATHENA mechanism financial management or with EPF financial procedures;
  • experience of working in a team in multi-disciplinary and multi-cultural environment;
  • experience in working with or within other EU institutions and
  • experience handling EUCI

would be considered as assets.

Specific conditions of employment

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

Equal Opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Application and selection procedure2

Please send your CV and motivation letter (with your EPSO CAST number) via email to

Deadline for sending application: 31/08/2021 at 18.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address:

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: immediately


Mr Rory DOMM, Head of ISP.5 Division

Tel: +32 (0) 2584 3326



1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see

2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: ( and on the EEAS Intranet: (

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