GENERAL INFORMATION

This notice is intended to inform property market participants as well as any other interested economic operators about the property needs of the Delegation of the European Union to the Republic of Belarus (the ‘Delegation’) in Minsk, BELARUS, and to collect information on properties and projects within a defined perimeter.

The Delegation is looking for office space in Minsk, BELARUS, located in in the centre of the city within 2nd road ring perimeters. 

The premises/building’s total aboveground net surface area required is between 1000 m² and 1150 m². Said area should include all internal areas exclusively dedicated for the Delegation like the entrance hall, reception area, corridors, as well as internal staircases but exclude common/shared areas, areas exclusively dedicated to technical equipment (machine rooms for elevators, chillers etc.), external areas (terraces, balconies etc.), as well as parking bays.

The premises/building required to meet the Delegation’s needs should preferably:

• be completed (or nearing future completion) and available for occupation by 01.05.2021 at the latest. Projects may also be considered, if appropriate;
• be fitted out for office space. Base buildings (shell and core) may also be considered if the owners offer to fit them out as required before occupation by the Delegation;  
• comply with the standard building specifications of the European Commission (http://ec.europa.eu/oib/pdf/mit-standard-building-specs_en.pdf);
• be suitable for accommodating thirty-four (34) members of staff in single/shared offices and/or open spaces;
• comprise 7 individual offices (one office ca. 40 m², one ca. 25 m², the others 10-16m²) and 27 seats in shared or open offices (all with sufficient daylight), one large meeting room (ca. 90 m²) and 3-4 smaller meeting rooms, break-out areas such as a cafeteria/kitchen, chat corner and concentration bubbles, sufficient archive and storage space, two IT rooms (each ca. 10 m²) and 16 parking bays.     

The proposed building contract will be, as the case may be, either a lease agreement or a purchase and sale agreement executed in the name of the European Union (the ‘EU’). The contracting authority will be the European External Action Service (the ‘EEAS’).

The administrative section of the Delegation will serve as contact point for property market participants and other interested economic operators. For further information, please contact the administrative section by email at delegation-belarus-hoa@eeas.europa.eu.

PURPOSES OF PROSPECTING THE LOCAL MARKET

This notice aims to collect information about properties and projects which can meet the Delegation’s aforementioned needs. The information collected will be used to identify those properties (or projects) suitable to the Delegation’s needs.

If, on the basis of the information collected, the Delegation considers that all or part of the properties (or projects) offered can effectively meet its needs, it will launch a negotiated procedure in accordance with Article 164(d) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (the ‘Financial Regulation’) and Point 11.1(g) of Annex I to the Financial Regulation.

This publication does not constitute, nor should it be construed as, a commitment on the part of the EEAS in its procurement procedures.

NOTIFICATION

All property market participants and other interested economic operators owning or holding any property (or project) which can meet the Delegation’s needs are encouraged to notify the Delegation, by close of business on 25 September 2020, using one of the following methods:

• registered delivery, as evidenced by the postmark, to the following address:

Delegation of the European Union to the Republic of Belarus

34 A/2 Engels street, 220030 Minsk, Belarus

To the attention of:     The Head of Administration

Subject:                      Property prospecting notice (Office) – Notification

• hand delivery (in person or by any party representing the economic operator, or by courier) to the following address:

Delegation of the European Union to the Republic of Belarus

34 A/2 Engels street, 220030 Minsk, Belarus

To the attention of:     The Head of Administration

Subject:                      Property prospecting notice (Office) – Notification

Office hours:              09:30 – 13.00 and 14.00 - 16:00, Monday to Friday (except national holidays)

• electronic delivery to the following address:

delegation-belarus-hoa@eeas.europa.eu

To the attention of:     The Head of Administration

Subject:                      Property prospecting notice (Office) – Notification

Only those notifications received by the deadline stated above and including the following information, at least, will be deemed as valid and considered by the Delegation:

• Identity of the owner/holder of the premises/building;
• Exact location of the premises/building;
• Detailed description of the premises/building (including exact size of net surface area);
• Plans of the premises/building (pdf or dwg format), not fitted-out and, if available, fitted-out;
• Status of completion of the premises/building;
• Whether the premises/building are ‘for sale’ and/or ‘for rent’;
• Rental/sale price and, if applicable, charges and other fees associated with the premises/building.