European Union External Action

EEAS Vacancy Notice: Contract Agent FG IV – Finance and Contracts Officer BA.BS.3 - Digital Solutions - Job n°334436

11/06/2020 - 11:51
Contract agents

Deadline for sending application. Please send your CV and cover letter (with your EPSO CAST number) to BA-BS-3@eeas.europa.eu 02/07/2020 at 18.00 (CET).

We are:

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Digital Solutions Division (BA.BS.3) contributes to EEAS business process effectiveness and efficiency by implementing Information Communication Technology (ICT) services, tools, and infrastructure.

The Division comprises several sections dealing with budget and administration, ICT infrastructure support and Information Systems (IS) development. It counts 50 statutory posts and subcontracts part of its activities to external contractors (WAN management, Helpdesk & PC Support, IS experts, etc.)
The Infrastructure and Support Sector is composed of 25 officials (5 AD, 11 AST, 9 CA) and 120 external intra-muros experts. The Infrastructure section is in charge of the ICT infrastructure (data centre & office environment both in HQ and delegations), the end-user support and helpdesk for both HQ (2000 users) & DEL (5500 users), the network (LAN & WAN services), telephony services (HQ & DEL), the ICT training and the ICT security.

The Information Systems Section is composed of 15 officials (4 AD, 8 AST, 3 AC) and 83 external intra-muros experts. Projects cover all kinds of administrative business processes (finance, human resources, individual rights, document management, real estate management) and external policies domains (early warning systems, field security assessment, enterprise information management, etc.), and offer also collaboration platforms to end-users based on an Enterprise Social Network, Web Content Management platform and Wiki platform.

We propose:

The Digital Solutions Division offers a job opportunity as contract agent FGIV as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

The position ofFinance and Contracts Officer dealing with budget & reporting, financial operations and contractual obligations related to the activities of the division.

We look for

We are seeking a highly motivated colleague to occupy the post of Finance and Contracts Officer for Headquarters and Delegations activities. Together with two other colleagues, he/she will be mainly responsible for the following tasks:

  • assure effective planning and management of budgetary and financial activities as related to the activities of the Division;
  • in particular: co-ordinate budget preparation, allocations, implementation and reporting procedures;
  • supervise / co-ordinate budget commitment processes (Financial and Operational Initiator);
  • supervise / approve / control financial assessments, invoices, payments, recovery orders, using ABAC as appropriate (Financial and Operational Initiator);
  • use ABAC assets;
  • supervise / co-ordinate / control budget execution for operational credits and administrative credits;
  • provide administrative support to the Division in the performance of the budget and financial functions;
  • monitoring and reporting of all financial operations, including the drafting of the Sub delegated Authorizing Officer Report and contribution to the Risk assessment and Ex-Post control reports;
  • she/he should also have a strong commitment to continuous service improvement.

Legal basis:

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS).1

Eligibility criteria:

Candidates for this contract agent IV post should:

  • - (i) have passed a valid EPSO CAST in FG IV ; or -
    - (ii) be registered in the EPSO Permanent CAST in FG IV https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=All&institution=101&location=All
  • have completed university studies of at least three years attested by a diploma;
  • have the capacity to work in languages of CFSP (EN and FR) and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
  • be a national of one of the Member States of the European Union and enjoy full rights as a citizen

Selection criteria:

Candidates should:

  • Have proven experience with the EU financial procedures;
  • Have problem solving and organisational skills;
  • Have capacity to be able to work as member of a team as well as with a degree of autonomy;
  • Have ability to work flexibly and under time pressure;
  • Be service-minded with a sense of initiative;
  • Have good interpersonal and communication skills in a complex, multicultural environment.
  • Have a good knowledge of ABAC
  • Have a good knowledge of ARES,
  • Have a good knowledge of English and French.

Furthermore:

  • experience of working in a team in multi-disciplinary and multi-cultural environment;
  • experience in working with or within other EU institutions would be considered as assets.


PLACE OF EMPLOYMENT

Brussels, Belgium

SPECIFIC CONDITIONS OF EMPLOYMENT:

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidates will be required to undergo security vetting if they do not already hold security clearance to an appropriate level (EU SECRET), in accordance with the relevant security provisions.

Equal opportunities

The External Action Service applies an equal opportunities policy.

Practical information

Contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Application and selection procedure

Deadline for sending application. Please send your CV and cover letter (with your EPSO CAST number) to BA-BS-3@eeas.europa.eu 02/07/2020 at 18.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae. Late applications will not be accepted.

The selection panel will make a pre-selection based on the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Starting date: Post available

 

1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see
https://eur-lex.europa.eu/legal-content/EN/TXT/?qid=1570023902133&uri=CELEX:01962R0031-20190101

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