European Union External Action

EEAS Vacancy Notice Contract Agent FGIII - Procurement Assistant - EEAS Headquarters- Job n° 334012 and 334013

07/01/2020 - 15:26
Contract agents

Deadline for sending application. Please send your CV and cover letter to BA-BS-2@eeas.europa.eu by 21 January (18:00 CET Time).

We are:

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Finance and Contracts Division – BA.BS.2 is responsible for procurement for Headquarters and Delegations and for ex-ante financial verifications of transactions at Headquarters stemming from public contracts. It also supports and advises the authorizing officers by sub-delegation in their management of public contracts including their risk management.

In 2020, the Division will become the Central Procurement Service for supplies, services and works, thus managing the procedures on behalf of the AOSD.

We propose:

We are looking for two experienced public procurement colleagues, enthusiastic and good team players.

The successful candidates will report directly to the Head of Sector and will mainly:

  • Analyse the operational needs, translate them in the procurement documents and be in charge of the preparation and running of procurement procedures stemming from Delegations and operational Divisions covering services, supplies and works subject to the Public Procurement Directive;
  • Provide the necessary support or advice in the area of procurement and contract management to the different internal stakeholders within the EEAS;
  • Train EEAS staff on public procurement;
  • Be the focal point for a number of horizontal tasks such as the preparation/update of templates, standard documents and guides relating to procurement, including for (very)low and middle-value contracts;
  • Be proactively involved in the activities of the Division.

Eligibility criteria:

Candidates for this contract agent III post should:

  • (i) have passed a valid EPSO CAST in a valid FG for this post or
  • (ii) be registered in the EPSO Permanent CAST in a valid FG for this post https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=All&institution=101&location=All
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the member States of the European Union and enjoy full rights as a citizen.

SELECTION CRITERIA:

The candidates shall:

  • have a strong proven experience in public procurement;
  • have experience in working in a team in multi-disciplinary and multi-cultural environment and be a flexible team player;
  • have strong drafting and analytical skills combined with sound judgement;
  • have excellent communication skills both in English and French (C1 and above);
  • have the capacity to perform with accuracy and in a flexible manner a diversity of tasks in a complex institutional environment
  • have a "client oriented approach" and strong organisational and prioritising skills.

Experience in works contracts, oral and written proficiency in Spanish and/or Portuguese and having successfully completed legal studies will be considered as strong assets.

SPECIFIC CONDITIONS OF EMPLOYMENT:

The successful candidate will be required to undergo security vetting if (s)he does not already hold security clearance to an appropriate level (EU SECRET), in accordance with the relevant security provisions.

PLACE OF EMPLOYMENT

Brussels, Belgium

PRACTICAL INFORMATION

Contract agent position (Function group III); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

APPLICATION AND SELECTION PROCEDURE

Deadline for sending application. Please send your CV and cover letter to BA-BS-2@eeas.europa.eu by 21 January (18:00 CET Time).

In your application, please mention your EPSO candidate number.

Candidates shall draft their CV following the European CV form that can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Interviews will be scheduled in January/February 2020

Starting date:  as soon as possible

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