European Union External Action

Temporary Project Officer

16/12/2019 - 09:15
Temporary agents

The European Union Delegation to Ukraine is looking for a temporary Project Officer

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Ukraine is one of those 140 delegations. Its mandate includes promoting the political and economic relations between Ukraine and the European Union, monitoring the implementation of the Association Agreement between the EU and Ukraine; informing the public of the development of the EU and explaining policies and participating in the implementation of the European Union's assistance programmes.


We offer

We offer a temporary post of a Project Officer. Under this post, the recruited person will be engaged as an interim support staff member for the Operations section (maternity leave replacement of current jobholder). The specific duties of the employee shall be decided and may be adapted by the employer according to the needs of the European Union. Under this job function the successful candidate will serve as technical and support staff in the area of migration and border management and is expected to implement the following tasks and functions:


Project management

  • To ensure the follow-up of project implementation, also by means of the IT tools developed / provided, the performance of project contractors and partners, monitoring contractual obligations, gathering and handling external expertise.
  • To initiate launching, to assist in launching, managing and monitoring calls for proposals/tenders, evaluation and selection of projects, to prepare Terms of Reference and to initiate procurement process.
  • To analyse and assess project results, notably through project reports and proceed with payment requests.
  • To ensure co-ordination with other donors.
  • To manage projects with beneficiaries and counterparts and to discuss with national / regional authorities and administrations.
  • Contribute to the programming, identification and appraisal in close cooperation with the beneficiary institutions


Information and Communication

  • To contribute to the External Assistance Management Report in the area of activity.
  • To contribute to the Information and Communication activities initiated by Commission services.
  • To extract and disseminate best practice and present the programme and its projects.
  • To provide all relevant information to Commission services, to elaborate briefings and reports in the area of activity, to provide assistance to headquarter missions.
  • Observe, monitor and report regularly and in timely fashion to HQ on sectoral issues.


Policy development

  • To conduct conceptual reflections and assist in elaborating work programmes, strategic documents and new approaches to the programme.
  • To provide economic, statistical or any other input for EU funded programming and implementation, as well as for their development.
  • To contribute to the assessment of the implementation of the Action Plan.
  • Support policy dialogue with all relevant ministries, agencies, donors and other relevant stakeholders.


The tasks will be conducted under the supervision and responsibility of the relevant head of section. 


The successful candidate will be based in Kyiv. Working time: 37.5 working hours/week. A contract governed by local employment legislation, will be concluded as limited term contract. The objective of the contract of employment is to support the Delegation's section in the absence of the staff member on maternity leave. Therefore, this position is temporary in nature: consequently a contract of indefinite duration cannot be offered.


This fixed-term contract will be concluded for 4.5 months and it is foreseen to start in the beginning of February 2020. Applicants should be aware that this post cannot be converted into an indefinite post.

We offer a competitive position in an international environment.

Selection Criteria

Minimum Requirements:

  1. Medically fit to perform the required duties;
  2. Enjoys civil rights and permits for employment under local law;
  3. Has a very good command of written and spoken English;
  4. University degree at Master level or equivalent;
  5. At least 3 years of demonstrated experience in project management;

The following will be considered an asset:

  1. knowledge in Ukrainian and/or Russian
  2. work experience in the area of project management in international development assistance
  3. practical knowledge and experience in the areas of migration and border management


How to apply

Please send your application and supporting documents to The package should include a cover letter and a detailed CV. Additional document s might be requested at a later point in time

After the evaluation of all applications received is over, shortlisted candidates will be invited to an interview. An interview will be held in the Delegation's premises located at 101, Volodymyrska St., Kyiv.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to


The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which includes an interview – during this phase the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 


The deadline for applications is: 06 January 2020 at 18:00 Kyiv local time

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