European Union External Action

EEAS Vacancy Notice: Contract Agent FGIII - Finance and Contracts Assistant - Verification Job n° 327044

09/12/2019 - 15:03
Contract agents

Deadline for sending application: Please send your CV and cover letter to BA-BS-2@EEAS-Europa.eu by Thursday 2nd of January 2020 at 18.00 (CET). Late applications will not be accepted.

We are:

The European External Action Service (EEAS), which supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to her responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Finance and Contracts Division - BA.BS.2 is responsible for procurement for Headquarters and Delegations and for ex-ante financial verifications of transactions at Headquarters stemming from public contracts. It supports and advises the authorizing officers by sub-delegation in their management of public contracts including their risk management.

The tasks where the intervention of the Division is mainly required are:

Finance (commitments, payments and recovery orders stemming from public contracts under the remit of the Division):

  • Single point of registration of invoices for HQs’ managed contracts;
  • Financial verification (decentralized verification) for all transactions at headquarters with third parties;
  • Definition, update of the financial processes, including checklists.


Procurement and Contracts (supplies, services and works public contracts):

  • Procurement plan for Delegations and Headquarters;
  • Ex-ante controls of procurement procedures.
  • Standard model for contracts and other templates (services and supplies);

We propose:

A challenging position as part of the Finance and Contracts Division and, in particular, of its financial verification team. This team is responsible for verifying the legality and regularity of financial transactions at HQ resulting from public contracts.
The successful candidate will:

  • Verify the legality and regularity of the financial transactions (commitments, payments and recovery orders);
  • Assist operational Divisions also by giving advice on low and middle-value procurement procedures and contract management;
  • Be proactively involved in the activities of the Division.

Selection Criteria:

The candidate shall have:

  • strong proven experience in the financial area;
  • excellent communication skills both in English and French;
  • client-oriented approach, problem solving and organisational skills;
  • experience in working in a team in multi-disciplinary and multi-cultural environment;
  • a strong knowledge in ABAC, that would be considered as an asset.

Eligibility criteria:

Candidates for this contract agent III post should:

  • (i) have passed a valid EPSO CAST in a valid FG for this post or
  • (ii) be registered in the EPSO Permanent CAST in a valid FG for this post https://epso.europa.eu/apply/job-offers_en?keyword=&contract=37&grade=Al...
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the Member States of the European Union and enjoy full rights as a citizen.

SPECIFIC CONDITIONS OF EMPLOYMENT:

The successful candidate will be required to undergo security vetting if (s)he does not already hold security clearance to an appropriate level (EU SECRET), in accordance with the relevant security provisions.

PLACE OF EMPLOYMENT

Brussels, Belgium

PRACTICAL INFORMATION

Contract agent position (Function group III); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Deadline for sending application: Please send your CV and cover letter to BA-BS-2@EEAS.Europa.eu by Thursday 2nd of January 2020 at 18.00 (CET). Late applications will not be accepted.

In your application, please mention your EPSO candidate number.

Candidates shall draft their CV following the European CV form that can be found at the following internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae

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