European Union External Action

PUBLIC ANNOUNCEMENT: Call for Corporate Sponsors for European Street Fair

08/04/2019 - 12:34
Publications

TO BE CELEBRATED IN KIGALI ON 8 JUNE 2019

The EU Delegation to Rwanda will host the third edition of the annual European Street Fair to mark the celebration of the Europe Day on 8 June 2019 in EU at the Car Free Zone in Kigali city centre from 14h00 onwards.

Description of the event

The European Street Fair is an annual event organised together with EU Member States as part of "Days of Europe in Rwanda" public diplomacy activities in Rwanda. The event attracts 3,000 -4,000 people and aims to increase awareness about activities of the European Union and EU Member States in Rwandan as well as about Europe in general. The Street Fair includes activities for children, youth and adults. It is also a space for Rwandan musicians and artists to perform or display their work. Finally, the Street Fair also includes an evening free music concert.

Companies and organisations interested to offer in-kind sponsorship (goods and/or services) for the European Street Fair in Kigali should submit their expressions of interest/proposals by 30 April 2019 COB to:  Mr Ondrej SIMEK, Head of Political, Press and Information Section, EU Delegation to Rwanda at: DELEGATION-RWANDA-POLITICS@eeas.europa.eu.

The EU Delegation will review the applications in line with the eligibility and selection criteria listed below, and contact selected companies/organisations by 10 May 2019 in order to sign a Corporate Sponsorship Agreement. This agreement will determine specific sponsorship terms and conditions, including the provision of exposure and visibility for sponsors.

Opportunities for Sponsorship

I: TECHNICAL LOGISTICS

  • Sound
  • Stage
  • Lighting
  • Barricades
  • Video screens
  • Live video feed

 

II. VIP AREA

  • Drinks(beer, wine soft drinks)
  • Catering for 200 people  
  • Gazebos
  • Cocktail tables
  • Lighting

Eligibility and Selection Criteria

  • The Sponsor can be a public or private organisation or company.
  • Nature  and  activities  of  the  Sponsor should  be  in  line  with  the  principles,  values and commitments of the European Union and may not entail a possible conflict with the mission and objectives of the European Union.
  • The Sponsor must not be in a situation referred to in Articles 136 (1) and 141 (1) of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union.

Sponsors are informed that:

  • Sponsors must declare the Euro value of their in-kind goods and/or services offered.
  • The EU’s European External Action Service (EEAS) registers all sponsorships above EUR 1,000 as well as registers and publishes all sponsorships above EUR 5,000 on the relevant EU Delegation’s websites and on the official website of the EEAS.
  • The EEAS processes personal data in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. In case personal data needs to be transmitted to any sponsors, as recipient, the organisation is required to ensure the same level of data protection guaranteed by the EU data protection framework, and in particular Regulation (EU) 2018/1725.
  • Sponsors will not have a say on the substance of the event.

 

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