European Union External Action


€15.000 - €60.000

  1. Contracting authority

Delegation of the European Union to Mongolia

ICC Tower 6F, Jamiyan Gun St. 9, 1st Khoroo

Sukhbaatar District

Ulaanbaatar, Mongolia


  1. Registration procedure

The objective of this call for expressions of interest is to set up a list of vendors.

Expressions of interest should be submitted in one of the official languages of the European Union by electronic means at the following address:

Inclusion on the list entails no obligation on the part of the contracting authority concerning the conclusion of contracts.

  1. Information and documents to be provided

Interested parties should provide their full contact details and list the specific fields indicated at point 7 that interest them in their expression of interest.

Vendors invited to submit a tender or a request to participate following the procedure described in point 4 shall be required to provide a declaration on honour stating that they are not in one of the situations of exclusion listed at point 10 and that they fulfil the selection criteria related to the contract in question. In case of doubt, they may be requested to provide supporting evidence of non-exclusion. At any time before concluding a contract, vendors invited may be asked to provide supporting evidence related to the selection criteria.

  1. General description of the procedure

Interested parties are invited to submit an expression of interest in accordance with the rules set out in this notice.

The contracting authority will draw up a list of vendors who have expressed their interest. This list comprises sub‑lists, corresponding to each of the fields described at point 7.

Where a specific contract relating to the field described at point 7 is to be concluded, the contracting authority will invite all the vendors on the relevant sub‑list(s), to submit either a tender (procedure in one step) or a request to participate followed by a tender (procedure in two steps). In the case of a procedure in one step, the contracting authority will send the vendors the tender specifications relating to the contract in question. In the case of a procedure in two steps, the contracting authority will send the vendors only the subject matter of the contract and the exclusion and selection criteria. In a second step, only the vendors fulfilling these criteria will receive the tender specifications and will be invited to submit tenders.

  1. Protection of personal data

If processing your expression of interest involves the recording and processing of personal data (such as your name, address and CV), such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your reply to this notice and any personal data requested are required for the purposes indicated above in point 4 and will be processed solely for those purposes by the contracting authority indicated in point 1, which is also acting as data controller. Details concerning the processing of your personal data are available on the privacy statement at:

Your personal data may be registered in the Early Detection and Exclusion System (EDES) by the responsible Authorizing Officer of the Commission, should you be in one of the situations mentioned in Article 106 of the Financial Regulation (regulation EU/EURATOM 966/2012 of 25 October 2012 as amended).

  1. Use of the list resulting from this notice

The list resulting from this notice will be used exclusively for public procurement contracts of the following types

  • Service contracts below €135 000 per contract
  • Supply contracts below €135 000 per contract
  • Works contracts below €5 225 000 per contract
  • Selection of candidates to be invited in a negotiated procedure for middle and low value contracts (value below the above mentioned thresholds)
  1. Full description of the fields covered by the call for expressions of interest


Type of contract




Description of sub-category

Goods & supplies




Sedan car


Pick-up, 4x4




Other type of vehicle





Office furniture


Housing furniture


Garden furniture



Office supplies


Toner for printer/copier


Paper for printer/copier


Small office supplies


Products & material for maintenance




Maintenance and repair


Maintenance & repair of buildings (electricity)


Maintenance & repair of buildings (plumbing)


Maintenance & repair of building (masonry, painting)


Maintenance & repair of generators


Cleaning of office building


Maintenance & repair of splits



Maintenance of garden




Pest control


Rodent control


Insect control


Consultants, Experts


Legal matters


Architecture, Engineering




Social activities, Events, Media coverage



Travel Agency








Catering, restaurant, grocery


Home catering


Delivery catering





Taxi, transport






Coach / Minibus





Office fitting


Security installation & equipment


Alarms, CCTV


Secure doors, secure access system (SAS)


Grids, fences, concertina


Security lighting


Radios UHF/VHF


This list is not exhaustive and interested suppliers can request to add fields in the list or sub-list.

  1. Place of delivery

The place of delivery of the contracts will be Ulaanbaatar, Mongolia.

  1. Expiry date of the list resulting from this call for expressions of interest

The list resulting from this notice is valid for five years from dispatch of this notice. Interested parties may submit an expression of interest at any time prior to the last three months of validity of the list.

  1. Exclusion criteria

Vendors shall be excluded from participation if:

(a) the economic operator is bankrupt, subject to insolvency or winding-up procedures, where its assets are being administered by a liquidator or by a court, where it is in an arrangement with creditors, where its business activities are suspended, or where it is in any analogous situation arising from a similar procedure provided for under national laws or regulations;


(b) it has been established by a final judgment or a final administrative decision that the economic operator is in breach of its obligations relating to the payment of taxes or social security contributions in accordance with the law of the country in which it is established, with those of the country in which the contracting authority is located or those of the country of the performance of the contract;


(c) it has been established by a final judgment or a final administrative decision that the economic operator is guilty of grave professional misconduct by having violated applicable laws or regulations or ethical standards of the profession to which the economic operator belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility where such conduct denotes wrongful intent or gross negligence, including, in particular, any of the following:

            (i) fraudulently or negligently misrepresenting information required for the verification of the absence of grounds for exclusion or the fulfilment of selection criteria or in the performance of a contract;

(ii) entering into agreement with other economic operators with the aim of distorting competition;

(iii) violating intellectual property rights;

(iv) attempting to influence the decision-making process of the contracting authority during the procurement procedure;

(v) attempting to obtain confidential information that may confer upon it undue advantages in the procurement procedure;


(d) it has been established by a final judgment that the economic operator is guilty of any of the following:

(i) fraud, within the meaning of Article 1 of the Convention on the protection of the European Communities' financial interests, drawn up by the Council Act of 26 July 1995;

(ii) corruption, as defined in Article 3 of the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union, drawn up by the Council Act of 26 May 1997, and in Article 2(1) of Council Framework Decision 2003/568/JHA, as well as corruption as defined in the law of the country where the contracting authority is located, the country in which the economic operator is established or the country of the performance of the contract;

(iii) participation in a criminal organization, as defined in Article 2 of Council Framework Decision 2008/841/JHA;

(iv) money laundering or terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council;

(v) terrorist-related offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Council Framework Decision 2002/475/JHA, respectively, or inciting, aiding, abetting or attempting to commit such offences, as referred to in Article 4 of that Decision;

(vi) child labour or other forms of trafficking in human beings as defined in Article 2 of Directive 2011/36/EU of the European Parliament and of the Council;


(e) the economic operator has shown significant deficiencies in complying with main obligations in the performance of a contract financed by the budget, which has led to its early termination or to the application of liquidated damages or other contractual penalties, or which has been discovered following checks, audits or investigations by an authorizing officer, OLAF or the Court of Auditors;


(f) it has been established by a final judgment or final administrative decision that the economic operator has committed an irregularity within the meaning of Article 1(2) of Council Regulation (EC, Euratom) No 2988/95.

  1. Ex-post transparency

Details on the contractors who have concluded a contract of more than €15 000 awarded following the procedure set out at point 4 shall be published on the website of the contracting authority no later than 30 June of the year following contract award.

These details include name, locality (address for legal persons and region of origin for natural persons), amount, and subject of the contract. For natural persons, the information shall be removed two years after the year of contract award.

  1. Additional information

Interested suppliers should also submit dully filled in forms for

Financial Identification

and Legal Entity registration

This procedure is to be done only once. Requested supporting documents should be in English or with an official English translation.

  1. Date of dispatch of notice

08/ October/ 2018




Deadline to express your interest (inscription): 
Sending of invitation to tender (Indicative time): 
October 2021
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