European Union External Action

Policy Officer/Alternate to the CIVCOM and PMG Chairs

13/02/2018 - 18:44
Contract agents

Location: EEAS Headquarters Brussels - Deadline for applications: 6 March 2018 - Grade: Contract Agent FG IV

The European External Action Service (EEAS), which supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports her tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in her capacity as Vice President of the Commission with regard to her responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Committee for Civilian Aspects of Crisis Management (CIVCOM) and Politico-Military Group (PMG) team coordinates the preparation of and follow-up to CIVCOM and PMG meetings and ensures smooth communication and coordination with Member States, all relevant EEAS services, the Commission and the Council secretariat on CSDP-related issues. The team is part of the office of the Chair of the Political and Security Committee (PSC) and is embedded in the Political Affairs department of the EEAS.

The position of Policy Officer/Alternate to the CIVCOM and PMG Chairs.

Under the direct supervision of the CIVCOM and PMG Chairs, the Policy Officer/Alternate Chair will be responsible to assist and replace when appropriate the Chairs in the preparation, conduct and follow-up of CIVCOM and PMG meetings. He/she will also be liaising with other EEAS services, notably CMPD and CPCC and with  the PSC team.

His/her main functions and duties will include:

  • Assisting the CIVCOM and PMG Chairs, as appropriate, in the preparation, conduct and follow-up of CIVCOM and PMG meetings as well as during the work of other Council bodies (ie. RELEX, PSC, COREPER, Council) relating to CSDP issues;
  • Ensuring timely reporting from PMG, CIVCOM, PSC, COREPER and Council as appropriate and when necessary.
  • Deputising for CIVCOM and PMG Chairs in internal and external meetings and replacing them as CIVCOM and PMG Chair in their absence;
  • Liaising with CIVCOM and PMG delegations, responding to queries relating to CIVCOM and PMG meetings and on-going discussions;
  • Liaising with other colleagues in the PSC team and assisting, in the absence of PMG or CIVCOM Chairs, the PSC Chair in the PSC meeting when CSDP issues are discussed;
  • Liaising with EEAS Directorates and Divisions in the preparation of CIVCOM and PMG meetings and, if required, PSC meetings;
  • Organising and maintaining relations, co-ordination and contacts with the other EU Institutions and Agencies, notably the General Secretariat of the Council, the European Commission and EDA.

Eligibility criteria:

Candidates for this contract agent IV post should:

  • - (i) have passed a valid EPSO CAST in FG IV ; or

-(ii) be registered in the EPSO Permanent CAST in FG IV

  • have completed university studies of at least three years attested by a diploma;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.


Candidates should have:

  • proven experience and in-depth knowledge of CSDP and other external relations' policies, and of the role of the PSC, CIVCOM and PMG in this respect;
  • a very good understanding of the EEAS and of the internal and inter-institutional procedures and in-depth knowledge of EU decision-making processes;
  • an excellent ability to maintain diplomatic relations, and to ensure representation, communication in a complex, multicultural environment;
  • an excellent capacity to create constructive working relations with and to command the respect of national authorities, international organisations and EU Member States representatives;
  • strong drafting, communication and analytical skills combined with sound judgement;
  • have an excellent knowledge of both French and English.


  • experience of working in an Embassy, a Delegation, a CSDP mission or operation (or equivalent in an international organisation);
  • experience of working in a team in multi-disciplinary and multi-cultural environment;
  • a strong sense of organisation and experience in policy coordination work;
  • experience of negotiations;

would be strong assets.


The successful candidate will be required to undergo security vetting if (s)he does not already hold security clearance to an appropriate level (EU SECRET), in accordance with the relevant security provisions.


Brussels, Belgium


Contract agent position (Function group IV); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Starting date:  1 June 2018  

Interviews will be scheduled in April (only short-listed candidates will be contacted).

Deadline for sending applications is 6 March. Please send your cv and cover letter to Julien Bourtembourg at

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