European Union External Action

Corrigendum to Guidelines for Applicants for EU call for proposals

The following sections of the Guidelines for grant applicants are corrected or modified as follows:

 

Original Text

Corrected or modified Text

 

1.3  Financial allocation provided by the contracting authority

 

Size of grants (Pages 11 -12)

Any grant requested under this call for proposals must fall between the following minimum and maximum amounts:

Lot 1 - Civil Society Organisations (CSOs) in development

  • minimum amount: EUR 300,000
  • maximum amount: EUR 500,000

Any grant requested under this lot must fall between the following minimum and maximum percentages of total eligible costs of the action:

  • Minimum percentage: 50 % of the total eligible costs of the action.
  • Maximum percentage: 90 % of the total eligible costs of the action (see also Section 2.1.5).

 

 

 

LOT 2 - Enhancing local authorities contribution to good governance and the development processes in Somalia

  • minimum amount: EUR 300,000
  • maximum amount: EUR 500,000

Any grant requested under this lot must fall between the following minimum and maximum percentages of total eligible costs of the action:

  • Minimum percentage: 70 % of the total eligible costs of the action.
  • Maximum percentage: 90 % of the total eligible costs of the action (see also Section 2.1.5).
  • Maximum percentage: 75% of the total eligible costs of the action for European Local Authorities and Association of Local Authorities (see also Section 2.1.5).

Note: The conclusion of contracts for actions implemented by Local Authorities to be selected under this Call for Proposals is subject to the availability of funds.

 

LOT 3 - Democracy and Human Rights (EIDHR)

  • minimum amount: EUR 400,000
  • maximum amount: EUR 500,000

Any grant requested under this lot must fall between the following minimum and maximum percentages of total eligible costs of the action:

  • Minimum percentage: 50 % of the total eligible costs of the action.
  • Maximum percentage: 95 % of the total eligible costs of the action (see also Section 2.1.5).

For all LOTs: The balance (i.e. the difference between the total cost of the action and the amount requested from the Contracting Authority) must be financed from sources other than the European Union Budget or the European Development Fund.

Size of grants

Any grant requested under this call for proposals must fall between the following minimum and maximum amounts:

Lot 1 - Civil Society Organisations (CSOs) in development

  • minimum amount: EUR 300,000
  • maximum amount: EUR 500,000

Any grant requested under this lot must fall between the following minimum and maximum percentages of total eligible costs of the action:

  • Minimum percentage: 50 % of the total eligible costs of the action.

 

  • Maximum percentage: 75% of the total eligible costs of the action (for eligibility of costs see also Section 2.1.5) for proposals submitted by European CSOs as lead applicant.
  • Maximum percentage: 90 % of the total eligible costs of the action (for eligibility of costs see also Section 2.1.5) for proposals submitted by Partner countries CSOs as lead applicant.

 

LOT 2 - Enhancing local authorities contribution to good governance and the development processes in Somalia

  • minimum amount: EUR 300,000
  • maximum amount: EUR 500,000

Any grant requested under this lot must fall between the following minimum and maximum percentages of total eligible costs of the action:

  • Minimum percentage: 70 % of the total eligible costs of the action.
  • Maximum percentage: 75% of the total eligible costs of the action (for eligibility of costs see also Section 2.1.5) for proposals submitted by European LA/ALAs as lead applicant.
  • Maximum percentage: 90 % of the total eligible costs of the action (for eligibility of costs see also Section 2.1.5) for proposals submitted by Partner countries LA/NALAs as lead applicant.

Note: The conclusion of contracts for actions implemented by Local Authorities to be selected under this Call for Proposals is subject to the availability of funds.

 

 

LOT 3 - Democracy and Human Rights (EIDHR)

  • minimum amount: EUR 400,000
  • maximum amount: EUR 500,000

Any grant requested under this lot must fall between the following minimum and maximum percentages of total eligible costs of the action:

  • Minimum percentage: 50 % of the total eligible costs of the action.
  • Maximum percentage: 95 % of the total eligible costs of the action (for eligibility of costs see also Section 2.1.5).

 

For all LOTs: The balance (i.e. the difference between the total cost of the action and the amount requested from the Contracting Authority) must be financed from sources other than the European Union Budget or the European Development Fund[1].

 

2.1.1 Eligibility of applicants (i.e. lead applicant and co-applicant(s))

Lot 1 (Civil Society Organisations (CSOs) in development) (Pages 13 -14)

Lead applicant

(1)   In order to be eligible for a grant, the lead applicant must:

  • be a legal person or a natural person and
  • be non-profit-making and
  • be a specific type of organisation such as: non-governmental organisation, public sector operator, local authority, international (inter-governmental) organisation as defined by Article 43 of the Rules of application of the EU Financial Regulation, be established in Somalia or in a Member State of the European Union or of the European Economic Area or in a developing country as included in the list of ODA recipients.
  • be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary and
  • A CSO from a Member State of the European Union or of the European Economic Area must be able to demonstrate that it has regularly carried out activities in the field targeted by this Lot at least three years at the time of the submission of an application. For a CSO from a developing/partner country this requirement is limited to two years and

be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary.

 

Lot 1 (Civil Society Organisations (CSOs) in development)

Lead applicant

(1)   In order to be eligible for a grant, the lead applicant must:

  • be a legal person (i.e. having a  distinct legal status) and
  • be non-profit-making and
  • be a civil society organisation such as defined by Annex II, Part B of the Regulation (EC) No 233/2014 establishing a financing instrument for development cooperation (DCI)[2]; and
  • be established in[3] an EU Member State or of the  European Economic Area[4] or developing countries and territories, (included in the OECD-DAC list of ODA recipients[5]), which are not members of the G20 group [6] and
  • be able to demonstrate that they have regularly carried out activities in the field targeted by this Lot for at least two years at the time of the submission of an application and
  • be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary.

 

The lead applicant may act individually or with co-applicant(s). Specific rules apply based on the nationality of the lead applicant as indicated hereafter.

Priority will be given to supporting CSOs from partner countries in order to strengthen their capacity, in line with the overall objectives of the Action. This will be reflected in section 1.1 of the Concept note's evaluation grid.

LOT 2 (Enhancing local authorities contribution to good governance and the development processes  in Somalia) (Pages 14 – 15)

Lead applicant

(1)   In order to be eligible for a grant, the lead applicant must:

  • be a legal person (i.e. having a  distinct legal status) and
  • be non-profit-making and
  • be a Local Authority or Association of Local Authorities as defined by:

- Annex II, Part B of the Regulation (EC) No 233/2014 establishing a financing instrument for development cooperation (DCI):

‘Local authorities’ encompass a large variety of sub-national levels and branches of government, i.e. municipalities, communities, districts, counties, provinces, regions etc.

- EU Communication “Empowering Local Authorities in partner countries for enhanced governance and more effective development outcomes”:

'Local Authorities' will refer to public institutions with legal personality, component of the State structure, below the level of central government and accountable to citizens. Local Authorities are usually composed of a deliberative or policy-making body (council or assembly) and an executive body (the Mayor or other executive officer), directly or indirectly elected or selected at local level. The term encompasses different tiers of government, e.g. villages, municipalities, districts, counties, provinces, regions, etc. Within this wide context, the focus of this Communication is however put on the municipal level, which is generally the lowest government tier of the public institutional system and the closest to citizens.

'Associations of Local Authorities' is to be understood as umbrella organisations based on membership and representativeness at sub-national, national, sub-continental, continental and international level. They may be organised as an autonomous entity in accordance with the legislation in force in the country of registration. Associations of Local Authorities may be composed of a representative body elected by its LA members and a permanent secretariat. And

 

  • be a Local Authority or Association of local authorities  established and originating in Somalia and

 

  • be a Local Authority or Association of local authorities  established and originating from other EU countries, as follows:
  1. developing countries that are included in the list of recipients of ODA established by the OECD/DAC, including countries and territories falling within the scope of Council Decision 2013/755/EU on the association of the overseas countries and territories with the European Union (‘Overseas Association Decision’), and excluding: beneficiaries listed in Annex I to Regulation (EU) No 231/2014 establishing an Instrument for Pre-accession Assistance (IPA II);
  2. countries that are signatories to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23 June 2000 (5), including South Africa;
  3. countries eligible for the European Development Fund;
  4. countries eligible for Union funding under the European Neighbourhood Instrument established by Regulation (EU) No 232/2014 of the European Parliament and of the Council (the ‘European Neighbourhood Instrument’) including the Russian Federation and
  • be a Local Authority or Association of local authorities from the EU Member States and contracting parties to the Agreement on the European Economic Area and
  • be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary.

 

LOT 2 (Enhancing local authorities contribution to good governance and the development processes  in Somalia)

Lead applicant

 (1)  In order to be eligible for a grant, the lead applicant must:

  • be a legal person (i.e. having a  distinct legal status) and
  • be non-profit-making and
  • be a Local Authority or Association of Local Authorities as defined by:

- Annex II, Part B of the Regulation (EC) No 233/2014 establishing a financing instrument for development cooperation (DCI)[7];  and

  • be established in[8] an EU Member State, or of the European Economic Area[9] or developing countries and territories, (included in the OECD-DAC list of ODA recipients[10]), which are not members of the G20 group [11]; and
  • be directly responsible for the preparation and management of the action with the co-applicant(s) (if any) and affiliated entity(ies), not acting as an intermediary; and
  • In case of eligible applicants having the nationality of a country other than Somalia, they must have/had formal or informal working relations and/or some kind of administrative agreements[12] (e.g. Memorandum of understanding, letter of intent or contract) with Somalia Local Authorities and/or Association of Local Authorities in a related field to the action being requested in this call.

 

The lead applicant must act with co-applicant(s) as specified hereafter.

Priority will be given to supporting LAs from partner countries in order to strengthen their capacity, in line with the overall objectives of the Action. This will be reflected in section 1.1 of the Concept note's evaluation grid.

Partnership between LAs and between LAs and ALAs are also encouraged under this lot in order for the Action to achieve stronger ownership and impact.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LOT 3 (Democracy and Human Rights) (Pages 15-16)

Applicant

(1)   In order to be eligible for a grant, the applicant must:

  • be a legal person (i.e. having a distinct legal status) and
  • be non-profit making and
  • belong to one of the following categories (as per Art. 11 of the Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external

(a) civil society organisations, including non-governmental non-profit organisations and independent political foundations, community-based organisations and private-sector non-profit agencies, institutions and organisations and networks thereof at local, national, regional and international level; and be established in  a Member State of the European Union or in another EU partner countries, as follows:

 

i) developing countries that are included in the list of recipients of ODA established by the OECD/DAC including countries and territories falling within the scope of Council Decision 2013/755/EU on the association of the overseas countries and territories with the European Union (‘Overseas Association Decision’) and excluding:

-  beneficiaries listed in Annex I to Regulation (EU) No 231/2014 establishing an Instrument for Pre-accession Assistance (IPA II),

 

ii) countries that are signatories to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23 June 2000, including South Africa;

 

iii) countries eligible for the European Development Fund;

 

iv) countries eligible for Union funding under the European Neighbourhood Instrument established by Regulation (EU) No 232/2014 of the European Parliament and of the Council (the ‘European Neighbourhood Instrument’) including the Russian Federation.

and

be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary.

LOT 3 (Democracy and Human Rights)

Lead applicant

 (1)  In order to be eligible for a grant, the applicant must:

  • be a legal person (i.e. having a distinct legal status) and
  • be non-profit making and
  • be a specific type of organisation as defined in Article 11.2 (a) (b) and (c) of Regulation No 236/2014[13] such as:

(a) civil society organisations, including non-governmental non-profit organisations and independent political foundations, community-based organisations and private sector non-profit agencies, institutions and organisations and network thereof at local, national, regional and international level;

(b) public sector non-profit agencies, institution and organisations and networks at local, national and international level;

(c) international[14] and regional inter-governmental organisations; and

  • be established in a Member State of the European Union or an eligible country as stipulated in the CIR. As from 15 March 2014, pursuant to Commission Implementation Rules (CIR) Article 11 "Eligibility under EIDHR and the Instrument Contributing to Stability and Peace", participation in the award of procurement contracts or grants, as well as the recruitment of experts, shall be open without limitations; and

 

  • be directly responsible for the preparation and management of the action with the co-applicant(s) and affiliated entity(ies), not acting as an intermediary.

The lead applicant may act individually or with co-applicant(s). Specific rules apply based on the nationality of the lead applicant as indicated hereafter.

 

For all LOTs (page 16)

International organisations are not eligible as applicants or co-applicants. For Lot 2, partnership between LAs and between LAs and ALAs are encouraged.

(2)   Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations listed in section 2.3.3 of the Practical Guide;

In Annex A.2, section 5 (‘declaration by the lead applicant’), the lead applicant must declare that the lead applicant himself, the co-applicant(s) and affiliated entity(ies) are not in any of these situations.

The lead applicant may act individually or with co-applicant(s).

If awarded the grant contract, the lead applicant will become the beneficiary identified as the Coordinator in Annex E3h1 (Special Conditions). The Coordinator is the main interlocutor of the Contracting Authority. It represents and acts on behalf of any other co-beneficiary (if any) and coordinate the design and implementation of the action.

For all LOTS

 

 

 (2)  Potential applicants may not participate in calls for proposals or be awarded grants if they are in any of the situations listed in section 2.3.3 of the Practical Guide;

In Annex A.2, section 5 (‘declaration by the lead applicant’), the lead applicant must declare that the lead applicant himself, the co-applicant(s) and affiliated entity(ies) are not in any of these situations.

 

 

If awarded the grant contract, the lead applicant will become the beneficiary identified as the Coordinator in Annex E3h1 (Special Conditions). The Coordinator is the main interlocutor of the Contracting Authority. It represents and acts on behalf of any other co-beneficiary (if any) and coordinate the design and implementation of the action.

Co-applicant(s) (Pages 16 – 17)

In the case of eligible applicant having the nationality of a country other than Somalia, it is mandatory, for LOT 1 and LOT 3 to have a minimum of one (1) local Somali CSO as co-applicant in the action. For LOT 2, it is mandatory to have at least one CSO as co-applicant. Furthermore, for LOT 2, co-applicants could include:

  • Local Authorities legally established and originating from Somalia.
  • Associations of Local Authorities legally established and originating Somalia
  • Civil Society Organisations legally established and originating from Somalia that demonstrates the completion, within the last 5 years, of at least 1 project of a similar size and in a related field to the action being requested in this call.
  • Be a Local Authority and/or Association of Local Authorities and/or Civil Society Organisations from other EU partners countries that had/have formal or informal working relations and/or some kind of administrative (e.g. Memorandum of understanding, letter of intent…) or contractual agreements with Somalia Local Authorities and/or Association of Local Authorities and/or in a related field to the action being requested in this call. The Local Authority and/or Association of Local Authorities and/or Civil Society Organisations from other EU partners countries are as follows:
  1. developing countries that are included in the list of recipients of ODA established by the OECD/DAC, including countries and territories falling within the scope of Council Decision 2013/755/EU on the association of the overseas countries and territories with the European Union (‘Overseas Association Decision’), and excluding: beneficiaries listed in Annex I to Regulation (EU) No 231/2014 establishing an Instrument for Pre-accession Assistance (IPA II);
  2. countries that are signatories to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23 June 2000 (5), including South Africa ;
  3. countries eligible for the European Development Fund;
  4. countries eligible for Union funding under the European Neighbourhood Instrument established by Regulation (EU) No 232/2014 of the European Parliament and of the Council (the ‘European Neighbourhood Instrument’) including the Russian Federation and
  • Local Authority and/or Association of Local Authorities and/or Civil Society Organisations from the EU Member States and contracting parties to the Agreement on the European Economic Area. and
  • Non-governmental non-profit organisations and independent political foundations, community-based organisations and private-sector non-profit agencies.

 

 

 

 

Co-applicants participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the lead applicant.

Co-applicants must satisfy the eligibility criteria as applicable to the lead applicant.

Co-applicants must sign the mandate in Annex A.2., section 4.

If awarded the grant contract, the co-applicant(s)(if any) will become beneficiary(ies) in the action (together with the Coordinator).

Involvement of consortium partners who –between them– have relevant sector and geographical experience would be appropriate. Particular attention should be put on the value added of expertise provided by the main applicant and all of the partners presenting a proposal.

Co-applicant(s)

Lot 1:

In the case of eligible lead applicant having the nationality of a country other than Somalia, it is mandatory to have a minimum of one (1) local Somali CSO and/or their associations as co-applicant in the action.

 

Lot 2:

  • Under this lot, Co-applicants are restricted to Local Authorities and/or Associations of Local Authorities/National Associations of Local Authorities and/or all types of CSOs originating from the countries described above under lead applicants.
  • It is mandatory to have at least one CSO (local or international) as co-applicant regardless the involvement of LA or ALA/NALA, and
  • Involvement of Local Authorities/ Associations of Local Authorities/National Associations of Local Authorities is encouraged.

 

 

 

Lot 3:

In the case of eligible lead applicant having the nationality of a country other than Somalia, it is mandatory to have a minimum of one (1) local Somali CSO and/or their associations as co-applicant in the action.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For all lots:

Co-applicants participate in designing and implementing the action, and the costs they incur are eligible in the same way as those incurred by the lead applicant.

Co-applicants must satisfy the eligibility criteria as applicable to the lead applicant.

Co-applicants must sign the mandate in Annex A.2., section 4.

If awarded the grant contract, the co-applicant(s)(if any) will become beneficiary(ies) in the action (together with the Coordinator).

2.1.4  Eligible actions: actions for which an application may be made

Types of activity. (Page 21)

Under Lot 2: Enhancing local authorities' contribution to good governance and the development processes in Somalia (Bullet point 1 and 4)

  • Capacity development of LAs/ALAs in undertaking  their institutional mandate
  • Coordination between LA/s, national government and other relevant stakeholders.

 

 

 

Types of activity

Under Lot 2: Enhancing local authorities' contribution to good governance and the development processes in Somalia (Bullet point 1 and 4 modified as):

  • Capacity development of partner countries LAs/ALAs in undertaking  their institutional mandate;
  • Coordination between LA/s, national government, CSOs and other relevant stakeholders.

 

Number of applications and grants per applicants / affiliated entities

The lead applicant may not submit more than one application per lot under this call for proposals.

The lead applicant may not be awarded more than one grant per lot under this call for proposals.

The lead applicant may be a co-applicant or an affiliated entity in another application of the same lot at the same time.

A co-applicant/affiliated entity may not submit more than one application per lot under this call for proposals.

A co-applicant/affiliated entity may not be awarded more than one grant per lot under this call for proposals.

A co-applicant/affiliated entity may not be the lead applicant or an affiliated entity in another application of the same lot at the same time.

Number of applications and grants per applicants / affiliated entities

The lead applicant may not submit more than one application per lot under this call for proposals.

The lead applicant may not be awarded more than one grant per lot under this call for proposals.

The lead applicant may be a co-applicant or an affiliated entity in another application of the same lot at the same time.

A co-applicant/affiliated entity may not submit more than one application per lot under this call for proposals.

A co-applicant/affiliated entity may not be awarded more than one grant per lot under this call for proposals.

NB: in this section, only the last sentence has been deleted.

 

2.2.3    Deadline for submission of applications

Page 23

[….]

 

Second paragraph:

In the exceptional case of submission by post or by hand-delivery (see section 2.2.2), the date of submission is evidenced by the date of dispatch, the postmark or the date of the deposit slip. In the case of hand-deliveries, the deadline for receipt is 8 June 2017 at 14:00 hours local time as evidenced by the signed and dated receipt.

 

[….]

 

Second paragraph:

In the exceptional case of submission by post or by hand-delivery (see section 2.2.2), the date of submission is evidenced by the date of dispatch, the postmark or the date of the deposit slip. In the case of hand-deliveries, the deadline for receipt is 8 June 2017 at 13:00 hours local time as evidenced by the signed and dated receipt.

 

 

 

2.2.4   Further information about applications

Page 30

An information session on this call for proposals will be held on Wednesday 23 March 2017.

Questions may be sent by e-mail no later than 21 days before the deadline for the submission of applications to the address(es) below, indicating clearly the reference of the call for proposals:

E-mail address: DELEGATION-SOMALIA@EEAS.EUROPA.EU

The Contracting Authority has no obligation to provide clarifications to questions received after this date.

Replies will be given no later than 11 days before the deadline for the submission of applications.

To ensure equal treatment of applicants, the Contracting Authority cannot give a prior opinion on the eligibility of lead applicants, co-applicants, affiliated entity(ies), an action or specific activities.

No individual replies will be given to questions. All questions and answers as well as other important notices to applicants during the course of the evaluation procedure will be published on the EuropeAid website: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome It is therefore advisable to consult the abovementioned website regularly in order to be informed of the questions and answers published.

All questions related to registration in PADOR or the online submission via PROSPECT should be addressed to the IT helpdesk at EuropeAid-IT-support@ec.europa.eu via the online support form in PROSPECT: Please note that the working languages of the IT support are English, French and Spanish. Therefore, users are invited to send their questions in those languages should they wish to benefit from an optimum response time.

An information session on this call for proposals will be held on Thursday 23 March 2017 at the

 

 

 

EU Delegation to Somalia, Union Insurance House, Ragati Road, Upperhill, Nairobi 10.00am

Should you be interested in attending, please send an email by Wednesday, 22 March 2017, 12.00pm, to delegation-somalia@eeas.europa.eu indicating: name, surname, nationality, passport/ID number and email address of the persons who are going to participate as well as their organisation (max. two participants per organisation).

No costs incurred by the applicants for attending this information session are reimbursable.

 

 

No costs incurred by the applicants for attending this information session are reimbursable.

 

 

 

 

 

 

 

 

 

Questions may be sent by e-mail no later than 21 days before the deadline for the submission of applications to the address(es) below, indicating clearly the reference of the call for proposals:

E-mail address: DELEGATION-SOMALIA@EEAS.EUROPA.EU

The Contracting Authority has no obligation to provide clarifications to questions received after this date.

Replies will be given no later than 11 days before the deadline for the submission of applications.

To ensure equal treatment of applicants, the Contracting Authority cannot give a prior opinion on the eligibility of lead applicants, co-applicants, affiliated entity(ies), an action or specific activities.

No individual replies will be given to questions. All questions and answers as well as other important notices to applicants during the course of the evaluation procedure will be published on the EuropeAid website: https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome It is therefore advisable to consult the abovementioned website regularly in order to be informed of the questions and answers published.

All questions related to registration in PADOR or the online submission via PROSPECT should be addressed to the IT helpdesk at EuropeAid-IT-support@ec.europa.eu via the online support form in PROSPECT: Please note that the working languages of the IT support are English, French and Spanish. Therefore, users are invited to send their questions in those languages should they wish to benefit from an optimum response time.

 

 

This is the revised indicative time table:

 

DATE

TIME

1. Information meeting (if any)

Thursday, 23 March 2017 (Nairobi)

 

 

Tuesday,  28 March 2017 (Hargeisa)

 

Thursday, 6 April 2017 (Mogadishu)

Tuesday, 11 April 2017 (Garowe)

 

EU Delegation to Somalia, Union Insurance House, Ragati Road, Upperhill, Nairobi 10:00

 

Mansoor Hotel, 10:00

 

AMISOM VIP Room, 10:00

PDRC Meeting hall, 10:00

 

2. Deadline for requesting any clarifications from the Contracting Authority

21 days before the submission deadline (18/05/2017)

-

3. Last date on which clarifications are issued by the Contracting Authority

11 days before the submission deadline (26/05/2017)

-

4. Deadline for submission of applications

08/06/2017

13:00

5. Information to lead applicants on opening, administrative checks and concept note evaluation  (Step 1)

20/07/2017*

-

6. Information to lead applicants on the evaluation of the full application form (Step 2)[15]

02/09/2017*

-

7. Notification of award (after the eligibility check) (Step 3)

25/09/2017*

-

8. Contract signature[16]

15/10/2017*

-

*Provisional date. All times are in local time.

 


 

[1]  Where a grant is financed by the European Development Fund, any mention of European Union financing must be understood as referring to European Development Fund financing.

[2] ‘civil society organisations’ are non-State, non-profit making actors operating on an independent and accountable basis which include: non-governmental organisations, organisations representing indigenous peoples, organisations representing national and/or ethnic minorities, diaspora organisations, migrants' organisations in partner countries, local traders' associations and citizens' groups, cooperatives, employers' associations and trade unions (social partners), organisations representing economic and social interests, organisations fighting corruption and fraud and promoting good governance, civil rights organisations and organisations combating discrimination, local organisations (including networks) involved in decentralised regional cooperation and integration, consumer organisations, women's and youth organisations, environmental, teaching, cultural, research and scientific organisations, universities, churches and religious associations and communities, the media and any non-governmental associations and independent foundations, including independent political foundations, likely to contribute to the implementation of the objectives of this Regulation (http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2014.077.01.0044.01.ENG)

[3] To be determined on the basis of the organisation’s statutes that should demonstrate that it has been established by an instrument governed by the national law of the country concerned and that its head office is located in an eligible country. In this respect, any legal entity whose statutes have been established in another country cannot be considered an eligible local organisation, even if the statutes are registered locally or a ‘Memorandum of Understanding’ has been concluded.

[4] Iceland, Lichtenstein, Norway.

[5] Please check the DAC List of ODA Recipients, effective for reporting on 2014, 2015 and 2016 flows.  The list is Available at http://www.oecd.org/dac/stats/daclist.htm

[6] Non eligible G20 Members developing countries are: Argentina, Brazil, China, India, Indonesia, Mexico, South Africa.

[7] Local authorities encompass a large variety of sub-national levels and branches of government, i.e. municipalities, communities, districts, counties, provinces, regions etc.  http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=uriserv:OJ.L_.2014.077.01.0044.01.ENG

See also EU Communication “Empowering Local Authorities in partner countries for enhanced governance and more effective development outcomes" at https://ec.europa.eu/.../communication-local-authorities-in-partner-countries-com2013

[8]To be determined on the basis of the organisation’s statutes that should demonstrate that it has been established by an instrument governed by the national law of the country concerned and that its head office is located in an eligible country. In this respect, any legal entity whose statutes have been established in another country cannot be considered an eligible local organisation, even if the statutes are registered locally or a ‘Memorandum of Understanding’ has been concluded.

[9] Iceland, Lichtenstein, Norway.

[10] Please check the DAC List of ODA Recipients, effective for reporting on 2014, 2015 and 2016 flows.  The list is Available at http://www.oecd.org/dac/stats/daclist.htm 

[11] Non eligible G20 Members developing countries are: Argentina, Brazil, China, India, Indonesia, Mexico, South Africa.

[12] The administrative agreements examples provided are not exhaustive.

[13] Regulation (EU) No 236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action

[14] International organisations are international public-sector organisations set up by intergovernmental agreements as well as specialised agencies set up by them; the International Committee of the Red Cross (ICRC) and the International Federation of National Red Cross and Red Crescent Societies, European Investment Bank (EIB) and European Investment Fund (EIF) are also recognized as international organisations.

[15] Note that according to the financial regulation, in direct management, lead applicants must be notified the outcome of the evaluation of their applications within 6 months following the submission deadline of the full application. This time-limit may be exceeded in exceptional cases, in particular for complex actions (including multi-beneficiary calls), large number of proposals or in case of delays attributable to the applicants.

[16] Note that according to the financial regulation, in direct management the grant contract must be signed within 3 months following the notification of the award decision. This time-limit may be exceeded in exceptional cases, in particular for complex actions (including multi-beneficiary calls), large number of proposals or in case of delays attributable to the applicants

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