European Union External Action

EEAS vacancy - FGIII Contract Agent – Administrative assistant at the EU Delegation to China

28/07/2021 - 11:30
Contract agents

Applications (CV and motivation letters) shall be sent to the functional mailbox : with copy to - DEADLINE : The closing date for the submission of applications is 18/08/2021 COB (CET).


The European External Action Service (EEAS) is the EU's diplomatic service. It helps the EU's foreign affairs chief – the High Representative for Foreign Affairs and Security Policy – carry out the Union's Common Foreign and Security Policy.

The European Union (EU) currently has 143 Delegations, eight of which are to international organisations. In all, 6200 staff are currently serving in these Union Delegations. The EU Delegations are placed under the authority of the High Representative of the Union for Foreign Affairs and Security Policy, who is also Vice President of the European Commission. The work of a Delegation varies from country to country but, in general, covers political matters, press and information, trade, aid management and the external aspects of internal EU policies.


A position as Administration assistant at the EU Delegation to China

We will offer to the successful candidate a contract corresponding to a Contract Agent FG III contract, as per Article 3a of the Conditions of Employment of Other Servants of the European Union (CEOS) for an initial period of 3 years, with possibility of renewal.


The Administration Assistant will be responsible, under the authority of the Head of Delegation (HOD) and under the direct responsibility of the Head of Administration (HOA), for the day-to-day running of the Delegation.


The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS).1


Further to the conditions set out in Article 82 CEOS, in order to be eligible for the post of contract agent FG III, candidates must:

Candidates must meet the minimum qualifications for engagement as contract agent FG III:

  • (i) Have a level of post-secondary education attested by a diploma; or
  • (ii) a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years; or
  • (iii) in exceptional circumstances and where justified in the interest of the service, professional training or professional experience of an equivalent level (related to the nature of the tasks and qualifications indicated in the Job Description).
  • Have the capacity to work in languages of CFSP necessary for the performance of their duties;
  • Be a national of one of the Member States of the European Union and enjoy full rights as a citizen.


Proven pertinent experience in one or several of the following areas:

  • handling of staff matters, ideally as team leader;
  • tender procedures, preparation of contracts;
  • management of an annual operating budget, including preparation, adjustment and monitoring its execution; including financial commitments and payments;
  • follow-up, adjustment and verification of the execution of the authorised budget;
  • knowledge of ABAC, ADB+, ARES, e-DAS, e-Del-HRM, e-EPC, ESDAP, IMMOGEST, MIPS, SYSPER and SYSLOG (either as a user or having completed relevant training modules);
  • experience in preparing high-level missions from HQ logistically, protocol-wise and security-wise;
  • experience in Delegation security management (support to the DSC and dealing with day-to-day security matters.

Successful experience in team management and/or equivalent professional experience

  • Proven experience and/or training in team management.

General skills and competencies

Candidates should demonstrate:

  • a sense of initiative, very good organisational skills and a service minded attitude;
  • a capacity to assure quality, speed and accuracy in performing complex tasks in a multicultural environment;
  • a proven experience and/or training in oral and written communication;
  • computer literacy, and an ability to work with Windows applications.


  • Experience in external relations;
  • experience in handling secure communications and classified information;
  • knowledge of IT tools used in EU institutions (ARES, MIPS, Sysper2, Syslog, RUE, etc.);
  • experience of working in a team in multi-disciplinary and multi-cultural environment;
  • experience in managing large infrastructure projects;
  • previous experience in EU institutions and/or EU Delegations, notably from the administrative section;
  • Knowledge of EU languages (other than EN and FR) or non-EU languages, in particular Chinese,

will be considered as assets.


The signature of the contract will be subject to prior favourable opinion of the Medical Service. On that occasion, the candidate should indicate any serious health problems or requirements for specialised medical treatment for themselves and/or for the individuals who will accompany them. If staff members withhold such information they will not benefit from a reimbursement by the institution of certain costs, e.g. expenses relating to medical evacuation, or to a return to Headquarters in the case of early rotation.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance (PSC) to an appropriate level (EU SECRET), in accordance with relevant security provisions.

As a matter of policy, applications of individuals who have the dual nationality of the host country or the partner of whom has the nationality of the host country will be considered on a case-by-case basis. The EEAS examines if there could be a conflict of interest and the consequence of a possible refusal by the host country to grant diplomatic immunity to the staff member and or his/her partner and family, as well as possible security risks. The HR Department may ask for additional information from the applicant in this context.


The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact the Functional mailbox in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.


Candidates are deemed to be fully aware of the local living conditions, including information concerning the accommodation, before applying. Individual post reports are available from EEAS.BA.HR.3, Rights and Obligations (

Candidates should ensure that they are also fully aware of the provisions of Annex X of the Staff Regulations.

Candidates are invited to draft their CV following the European CV format which can be found at the following Internet address: and indicating clearly the EPSO application ID number. Also, when applying, please indicate in the subject: “FG III - 244278, FAMILY NAME – Name”.

Applications (CV and motivation letters) shall be sent to the functional mailbox: with copy to


DEADLINE: The closing date for the submission of applications is 18/08/2021 COB (CET).


Late applications will not be accepted.


Place of employment: Beijing, China

LCA (living conditions allowance): 30%

Post Available: 01/01/2022

1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see

2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: ( and on the EEAS Intranet: (

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