European Union External Action

EEAS Vacancy Notice: Assistant to the EUSR DWB in Belgrade (local hiring)

05/05/2021 - 16:31
Local agents

The candidates should submit their job application by 24th May 2021.



Position Title: Assistant

Direct Supervisor: Political Adviser

Duty Station: Belgrade

Type of contract: Local hire

The Assistant is a locally recruited post with duty station in Belgrade. S/he will be part of the EUSR team tasked to assist the European Union Special Representative for the Belgrade-Belgrade Dialogue and other Western Balkan regional issues. S/he will support and work directly with the Belgrade-based Political Adviser to ensure a smooth and effective functioning of the team in Belgrade, which consists of a Political Adviser, Political Officer and the Assistant.

The Assistant will perform his/her tasks under the overall supervision of the EUSR represented by the Political Adviser.

1. Main tasks and responsibilities

  • Assists the EUSR and in particular his Political Adviser in Belgrade with note-taking;
  • Translates and takes notes at meetings and conferences, as well as prepares the respective drafts and documents;
  • Schedules appointments and meetings and maintain contacts with local authorities, institutions, civil society representatives and members of other international organisations;
  • Establishes and maintains  an updated contact list of interlocutors;
  • Creates files and retrieves documents making sure that they are filed correctly;
  • Provides support in designing and implementing projects, particularly supporting logistics and organization, including processing of travel claims; 
  • Assists on administrative issues, including human resources and budget support;
  • Performs other duties as required.

2. Job requirements

  • University degree in relevant field of work or equivalent professional experience;
  • A minimum of 6 years of appropriate work experience some of which within an international organisation;
  • Excellent knowledge of English both oral and written and fluency in Serbian is required.
  • Excellent interpersonal and communication skills. Motivated, flexible and capable of working under pressure;
  • Computer literacy with practical experience in Microsoft office, in particular Word, Excel and PowerPoint;
  • Excellent organizational and prioritizing skills;
  • Creative and result oriented problem solver;
  • Ability to work as team player and independently;
  • Ability to work effectively in a multi-ethnic and multi-cultural environment;
  • Diligent, discreet and willing to handle sensitive information;
  • Valid driving license category “B” and ability to drive EUSR official vehicles including 4X4 vehicles;
  • Flexibility to travel throughout Serbia.



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