See Annex 1 – Second amendment

 

 

Low and/or Medium Risk Non-Family Mission

The European Union Partnership Mission in Moldova (EUPM Moldova) bears a Low and Medium Risk Non-Family Mission status. As such, the Mission takes no responsibility for family members of mission members visiting or habitually residing in the country. Only international mission members are covered by the Mission status (SOMA), MEDEVAC or security/evacuation arrangements and use of Mission assets including vehicles. All costs for family members in the Mission area, including insurance, are the respective staff member responsibility. Subject to deterioration of the security situation and possible evolution of the SIAC risk rating, the Head of Mission will propose, in consultation with the EEAS SecurityDepartment, to the Civilian Operation Commander, to take measures to change the application of the Low and/or Medium Risk Non-Family status into High Risk Non-Family status.

 

Seconded personnel – For seconded positions, only personnel nominations received through official channels from EU Member States will be considered. EU Member States will bear all personnel-related costs for seconded personnel, including salaries, medical coverage, travel expenses to and from the Mission area (including home leave) and allowances other than those paid according to the Council documents 7291/09 (10 March 2009) and 9084/13 (30 April 2013).

 

Contracted personnel – The Mission may recruit international staff on a contractual basis as required through an employment contract. The employment contract with the Mission establishes the conditions of employment, rights and obligations, remuneration, allowances, travel and removal expenses and the applicable high risk insurance policy.

 

Documents supporting educational qualifications and work experience should be accompanied by certified translations of the original documents in the English language, if issued in another language, in accordance with the European Commission Guidelines for Lifelong Learning, which ensures transparency in higher education and fair and informed judgements about qualifications.

 

Tour of duty/contract period – Subject to the adoption of the Council Decision extending the Mission mandate and approving the appropriate Budgetary Impact Statement, the duration of the deployment should be of 12 months.

 

The Civilian Operations Commander requests that EU Member States and Contributing Third States (Contributing States) propose candidates for the following international expert positions for EUPM Moldova, according to the requirements and profiles described below:

 

 

1. GENERAL CONDITIONS

 

Citizenship – Candidates must have a citizenship of an EU Member State or of a Contributing Third State.

 

Integrity – Candidates must maintain the highest standards of personal integrity, impartiality and self-discipline within the Mission. Selected candidates are not allowed to provide or discuss any information or document as a result of access to classified and/or sensitive information relating to the Mission or respective tasks and activities. They shall carry out their duties and act in the interest of the Mission.

 

Flexibility and adaptability – Candidates must be able to work in arduous conditions with a limited network of support, with unpredictable working hours and a considerable workload. They must have the ability to work professionally as a member of a team, in task forces and working groups with mixed composition (e.g. civilian and military staff) and be able to cope with extended separation from family and usual environment.

 

Availability – Candidates must be able to undertake any other tasks related with the competencies, responsibilities and functions of the respective position within the Mission, as required by the Head of Mission.

 

Serious deficiencies in any of these general conditions may result in repatriation/termination of the secondment/contract.

 

 

1. REQUIREMENTS

 

II.A Essential requirements

The following are essential requirements in respect of civilian international experts to the Missions for all Job Descriptions:

 

Physical and mental health – Candidates must be physically fit and in good health without any physical or mental problems or substance dependency which may impair operational performance in the Mission and in its Area of Operation. Selected candidates should undergo an extensive medical examination as requested by the seconding authority or the Mission in accordance with “Fit to work clearance” procedure prior to recruitment/deployment to prove that they comply with the requirement.

 

To ensure duty of care in the CSDP Mission, selected seconded/contracted candidates shall be able to serve the full period of secondment/contract before reaching the normal age of retirement in Contributing States/country of residence.

 

Education and training – Candidates should have a recognised qualification under the European Qualifications Framework (EQF), or equivalent, at a level specified in the individual job descriptions. Candidates are advised to verify their compliance through the link: https://ec.europa.eu/ploteus/content/descriptors-page.

 

Knowledge – Candidates should have knowledge of the EU Institutions and Mission Mandate, particularly related to the Common Foreign and Security Policy (CFSP), including the Common Security and Defence Policy (CSDP).

 

Skills and abilities

 

Language skills – Candidates must have the understanding, speaking, and writing proficiency in the working languages of the Mission. Certain positions may require higher language skills further specified in the individual job descriptions. The Mission may seek to facilitate language training and where appropriate, specialist language training, for newly recruited Mission staff members. Candidates are advised to verify their proficiency through the following link: https://europa.eu/europass/en/common-european-framework-reference.

 

Communication and interpersonal skills – Candidates must have excellent interpersonal and communication skills, both written and oral.

 

Organisational skills – Candidates must have excellent organisational skills, with the ability to prioritise work to meet deadlines, and a concern for order and accuracy.

 

Digital skills – Candidates must have basic digital skills in the competency areas: information and data literacy, communication and collaboration, digital content creation, safety and problem solving. Candidates are advised to verify their proficiency through the following link: https://digital-strategy.ec.europa.eu/en/news/test-your-digital-skills-and-thrive-digital-world.

 

Driving skills – Candidates must be in possession of a valid – including Mission area – civilian driving licence for motor vehicles (Category B or equivalent). They also must be able to drive any 4-wheel-drive vehicle.

 

Serious deficiencies in any of these general conditions may result in repatriation/termination of the secondment/contract.

 

II.B      Desirable requirements

 

Knowledge of the Mission area – Candidates should have a good knowledge of the history, culture, social and political situation of the region and also knowledge of the police, judiciary and governmental structures, as applicable.

 

Knowledge and experience of Security Sector Reform – Candidates must be acquainted with Security Sector Reform concepts and practices, especially in the Mission area, as applicable.

 

Training and experience – Candidates should have attended a Civilian Crisis Management Course or equivalent.

 

Language – Knowledge of local language(s), depending on the job tasks and responsibilities.

 

Driving licence – Category C driving licence.

 

 

III. ESSENTIAL DOCUMENTS AND EQUIPMENT FOR SELECTED CANDIDATES

 

Passport – Selected candidates must have a biometric passport from their respective national authorities valid for at least six months. If possible, a Service Passport or Diplomatic Passport should be issued.

 

Visas – Contributing States and selected candidates must ensure that visas are obtained for entry into the Mission area prior to departure from their home country. It is also essential to obtain any transit visas, which may be required for passage through countries on route to the Mission.

 

Education diploma(s)/certificate(s) and/or professional certificate(s) – Selected international contracted candidates must have and present to the Mission the university diploma or the professional certificate/diploma, depending on the job description, before signing the contract or taking up their duties.

 

Required Personnel Security Clearance (PSC) or Certificate of Good Conduct – Selected candidates will have to be in possession of the necessary level of Personnel Security Clearance (PSC) as specified in the respective job descriptions. In case of lack of such requirement in the job description, selected candidates are required to present a valid official document from their respective country’s competent national Authority confirming the lack of convictions for crimes or offences under common law, not older than 3 months (the so-called Certificate of good conduct).

 

In case of the PSC requirement: seconded experts must provide the original certificate of the national security clearance or a proof of the initiation of the process upon deployment. For contracted experts, the process will be initiated by the Mission upon deployment. Please note that the role of the Mission is limited to initiation of the process and the Mission declines all responsibility regarding its final outcome.

 

In any case, the final PSC certificate must be presented within 12 months from the deployment. Failing to meet this requirement will result in the termination of the secondment/contract and no extension can be granted. Please note that Heads of Mission, Deputy Heads of Mission and Senior Mission Security Officers must always provide a valid PSC upon their deployment – a proof of initiation of the PSC is not accepted.

 

In case of the Certificate of good conduct, seconded experts must deliver such a certificate to their respective Seconding Authority. Contracted experts must deliver such a certificate to the Mission’s Human Resources before their deployment. In case of possession of multiple nationalities, or if a candidate has or had his/her residence in a country, which is not his/her country of origin, a certificate must be issued by every country where the selected candidate has had his/her residence for a period longer than 1 year during the last 5 years preceding the deployment (except if he/she resided there prior to reaching the age of 18 years).

 

For Contributing Third States selected candidates, an equivalence to access to the required level of EUCI will be delivered on the basis of Security of Information Agreement or Administrative Arrangements with EU or, in their absence, on the basis of the Framework Participation Agreements.

 

Certificate/booklet of vaccination – Selected candidates must be in possession of a valid certificate/booklet of vaccination showing all vaccinations and immunisations received. They also must be vaccinated according to the required immunisations for the Area of Operation of the Mission.

 

Medical certificate – Selected candidates should undergo an extensive medical examination and be certified medically fit for Mission duty. A dental examination is also required to certify that no eminent dental issues are foreseen.

 

For selected contracted candidates, in compliance with “Fit to work clearance procedure”, a copy of the result of the medical examinations as well as the fitness to work certificate, for seconded selected candidate, the fitness to work certificate must be sent to the Medical Adviser of the Mission before joining the Mission. Medical data will be handled with confidentiality and in line with EU Charter of Fundamental Rights and the Standard Operating Procedure on the protection of personal data (CivOpsCdr Instruction 12-2018 as amended.)

 

The Heads of Mission reserve the right to reject the recruitment of any selected candidate that proves to be medically unfit to work in a civilian CSDP Mission.

 

Personal protection equipment – It is recommended that national authorities provide seconded selected candidates with protection equipment.

 

Deficiencies in any of the documents requested for a specific position may result in failure of the selection process.

 

 

1. ADDITIONAL INFORMATION

 

Equal opportunities – The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service, which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

 

Gender balance – The EU strives for improved gender balance in CSDP operations in compliance with EU policy and UNSCR 1325 on Women, Peace and Security (WPS). The Civilian Operations Headquarters encourage the EU Member States and European Institutions to take this into account when putting forward candidates at all levels.

 

Application form – Applications will be considered only when using the online application form (AF) accessible on the Goalkeeper-Registrar software module, indicating which position(s) the candidate is applying for. Candidates seconded by Contributing Third States will apply using the dedicated application form returned in Word format.

 

Selection process – Candidates considered to be most suitable will be shortlisted and, if needed, interviewed in Brussels, at the Headquarters of the Mission or by video conference before the final selection is made. If seconded candidates are required to travel to Brussels/Mission Headquarters for interviews, the contributing States will bear any related costs. Candidates should be selected on the basis of relevant competence and experience, while strict priority shall be given to seconded candidates. Contracted candidates will be selected only on exceptional basis.

 

Information on the outcome – Contributing States and contracted candidates (applying for seconded/contracted positions) will be informed about the outcome of the selection process after its completion.

 

Training – The selected candidates should complete Missionwise and e-SAFE modules, which are designed for the delegations or an equivalent course. The modules can be accessed in the following link: https://webgate.ec.europa.eu/eeas/security-e-learnings.

 

Pre-Deployment Training (PDT) – The selected candidates should have undergone Pre-Deployment Training in accordance with the CSDP agreed Training Policy, or a national alternative of the course.

 

Data protection – The EEAS, and its Department CivOpsHQ, processes personal data pursuant to Regulation (EC) 2018/1725 on the protection of individuals with regard to the processing of personal data by the EU institutions, bodies, offices and agencies and on the free movement of such data. The Privacy statement is available on the EEAS website.

 

 

1. JOB DESCRIPTIONS

 

The current reporting lines of the following job descriptions might be subject to modification based on operational requirements and in line with the principles set out in the Operational Plan (OPLAN).

 

 

 

SECONDED POSITIONS

 

 

 

1. Reporting Line:

The Strategic Adviser on Hybrid Threats and/or Cyber Security reports to the Head of Hybrid threats and Cyber Security Component.

 

2. Main Tasks and Responsibilities:

• To operationalise the Mission mandate and tasks as set out in the planning documents and the Mission Implementation Plan by advising and mentoring local counterparts on the strategic and operational levels;
• To support the Mission to address areas of structural weaknesses in the performance and accountability of counterparts/institutions and propose relevant solutions;
• To provide strategic advice and assistance to the relevant Moldovan partners in implementing reforms in accordance with the agreed policies and guidelines and in coordination with other international actors and stakeholders;
• To facilitate support of and facilitation with Member States and like-minded state institutions countering hybrid threats and/or enhancing cyber security;
• According to operational needs, to liaise with international bodies and EU institutions, bodies and agencies;
• To identify and advise the relevant Moldovan partners on the capacity-building and training opportunities on hybrid threats, including foreign information manipulation and interference, and/or cyber security;
• To support the relevant Moldovan partners in identifying the appropriate equipment and infrastructure needed to strengthen resilience to hybrid threats;
• To manage, lead and facilitate projects and interventions on hybrid threats/cyber security;
• To advise and support the relevant Moldovan partners in implementing externally funded projects/initiatives in his/her field of expertise;
• To assist in the implementation of training activities on hybrid threats and cyber security;
• To provide analysis and recommendations to the local counterpart in the area of responsibility;
• To liaise closely with other horizontal advisers.

 

3. General Tasks and Responsibilities:

• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).

 

 

 

4. Essential Qualifications and Experience:

• Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor's Degree OR equivalent and attested police or/and military education or training or an award of an equivalent rank;

AND

• A minimum of 5 years of relevant professional experience, after having fulfilled the education requirements.

 

5. Essential Knowledge, Skills and Abilities:

• Good knowledge of hybrid threats and/or cybersecurity, including concrete experience on either strategic or operational levels gained in a governmental agency or equivalent;
• Ability to mentor and motivate local national counterparts;
• Experience of designing and delivering training.

 

6. Desirable Qualifications and Experience:

• Experience in developing strategies, policies and/or operational plans on hybrid threats and/or cybersecurity;
• Experience in coordination and information sharing between governmental agencies and services nationally and internationally;
• For cybersecurity: international recognised certification(s), e.g. ISACA: CISM, CRISC, CISA or ISC2: CISSP, CCSP or similar;
• For cybersecurity: experience on international security standards e.g. NIST Cyber Security Framework, ISO27000 series, CIS Security Controls or similar;
• International experience, particularly in crisis areas with multinational and international organisations.

 

7. Desirable Knowledge, Skills and Abilities:

• Knowledge of Russia’s hybrid strategies;
• Knowledge of EU policy framework for enhancing resilience to and countering hybrid threats, or for cybersecurity;
• Knowledge of current practices in the field of inter-service cooperation;
• Knowledge of Romanian and/or Russian language.

 

 

 

 

 

 

 

 

1. Reporting Line:

 The Head of Crisis Management Component reports to the Head of Operations.

 

2. Main Tasks and Responsibilities:

• To lead, manage and coordinate the work and staff of the Component in the implementation of the Mission mandate as set out in the OPLAN and relevant planning documents;
• To oversee the Component's input to the development and regular updating of the Mission Implementation Plan by supporting the identification of relevant Mission operational requirements;
• To ensure consistency and sustainability of the Mission operational activities over time;
• To oversee the Component's contribution to the Mission's internal and external reporting against benchmarking;
• To work in close cooperation with the other Mission Components and advisers;
• To manage and coordinate the work of the Visiting Experts and Specialised Teams assigned to the Component;
• To maintain necessary contacts and build relationships with relevant local counterparts and international actors in the field of responsibility;
• To act as the representative of the Component with external interlocutors as required;
• To support the development of the local authorities in the field of Civilian Security Sector Reform;
• To deputise for the Head of Operations when so appointed by the Head of Operations;
• To identify, manage and report the risks arising from the specific processes, systems and projects;
• To implement gender-responsive leadership and ensure gender and human rights mainstreaming internally and externally in mandate implementation;
• To uphold a strict zero tolerance policy to misconduct, including all forms of harassment, sexual harassment, discrimination and abuse, and proactively ensure an equal and inclusive work environment for all staff;
• To raise awareness of staff on their rights, obligations and appropriate standards of behaviour, including existing formal and informal complaint and support mechanisms;
• To coordinate the work of staff in the field of improving the resilience of Moldovan crisis management structures.

 

3. General Tasks and Responsibilities:
   • To identify and report on lessons learned and best practices within the respective area of responsibility;
   • To contribute and ensure timely reporting on activities within the respective area of responsibility;
   • To take account of gender equality and human rights aspects in the execution of tasks;
   • To undertake any other related tasks as requested by the Line Manager(s).

 

 

 

4. Essential Qualifications and Experience:

• Successful completion of university studies of at least 4 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master's Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank;

AND

• A minimum of 7 years of relevant professional experience, after having fulfilled the education requirements, out of which a minimum of 3 years at coordination/management level.

 

5. Essential Knowledge, Skills and Abilities:

• Ability to exercise collaborative, sound and effective leadership;
• Ability to manage, mentor and motivate a professionally diversified and multicultural team;
• Ability to establish plans, and review priorities;
• Ability to communicate and engage with senior officials and governmental decision makers.

 

6. Desirable Qualifications and Experience:

• Master's degree in management, business administration or other related subjects, or international/national certificate/diploma in management/leadership;
• Management experience in an international organisation operating in a conflict or immediate post conflict situation;
• Experience in strategic analyses, planning and reporting as well as a sound understanding of strategic and operational considerations;
• International experience, particularly in crisis areas with multinational and international organisations.

 

7. Desirable Knowledge, Skills and Abilities:

• Knowledge of Romanian or/and Russian language.

 

 

 

 

 

1. Reporting Line:

The Project Manager reports to the Head of Operations.

 

2. Main Tasks and Responsibilities:

• To ensure that project proposals are in line with the Mission’s Implementation Plan (MIP) and are properly coordinated within the Mission and with external stakeholders;
• To support and facilitate the Mission’s operational elements and managers in the identification of project opportunities, in planning and development of projects, and project implementation , in coordination with Mission partners and other stakeholders;
• To establish and maintain contacts with International Organisations and Non-Governmental Organisations to identify potential project partners;
• To assess project proposals and make recommendations on feasibility and sustainability of projects in cooperation with the Finance and Procurement, operational elements and Heads of Components as appropriate;
• To develop project documentation, including budgets, project workplans, Terms of Reference, Technical Specifications, notes of understanding, and project agreements etc.;
• To ensure project proposals are in line with Mission programmes and coordinated internally and externally;
• To act as the interface between project leaders and various elements of Mission Support;
• To maintain and improve, where necessary, the Mission project database;
• To conduct post project reporting and evaluation;
• To receive, review, analyse, assign, process and track certified requisitions submitted for procurement.
• To liaise with Mission international partners in close coordination with the Mission Coordination and Cooperation capability;
• To monitor and report on project implementation, and advise on changes, if necessary;
• To oversee project deliverables to ensure compliance with project quality standards.

 

3. General Tasks and Responsibilities:

• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).

 

4. Essential Qualifications and Experience:

• Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor's Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank;

AND

• A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

 

5. Essential Knowledge, Skills and Abilities:

• Teamwork skills;
• Time management skills;
• Problem solving skills;
• Project management skills.

 

6. Desirable Qualifications and Experience:

• International experience, particularly in crisis areas with multinational and international organisations;
• Project management certification (PM², PRINCE2, PMP, CAPM, etc.).

 

7. Desirable Knowledge, Skills and Abilities:

• Familiar with EU Financial Regulations;
• Knowledge of Romanian or/and Russian language.

 

 

 

1. Reporting Line:

The Strategic Adviser on Cyber Security reports to the Head of Hybrid Threats and Cyber Security Component

 

2. Main Tasks and Responsibilities:

• To operationalise the Mission mandate and tasks as set out in the planning documents and the Mission Implementation Plan by advising and mentoring local counterparts on the strategic and operational levels, including efficient inter-agency cooperation;
• To support the Mission to address areas of structural weaknesses in the performance and accountability of counterparts/institutions and propose relevant solutions;
• To provide strategic advice, operational support and assistance to the relevant Moldovan partners to strengthen their strategic and operational cyber security abilities, as well as their resiliency and capacity to respond to malicious cyber activities and provide conceptual assistance in the transformation of the Moldovan cyber security landscape;
• To facilitate support and liaison of Member States and like-minded state institutions to prevent, detect and counter hybrid threats and cyber-attacks in line with EU and international security standards;
• According to operational needs, liaison with international bodies and EU institutions, bodies and agencies;
• To identify and advise the relevant Moldovan partners on taking the appropriate and proportionate strategic organisational measures to continuously prevent, discourage, deter and respond to malicious cyber activities
• To identify and advise the relevant Moldovan partners on the capacity and training opportunities on cyber security, particularly relating to legislation, policy and structural design;
• To evaluate the capabilities of the structures responsible for cyber security;
• To support the relevant Moldovan partners in identifying the appropriate equipment and infrastructure needed to strengthen cyber security capabilities;
• To manage, lead and facilitate projects and interventions on cyber security;
• To advise, support and facilitate the relevant Moldovan partners in implementing externally funded projects/initiatives in his/her field of expertise;
• To assist in the implementation of training activities on cyber security;
• To provide analysis and recommendations to the local counterpart in the area of responsibility.

 

3. General Tasks and Responsibilities:

• To contribute to mission reporting in the area of competence;
• To support and contribute to the identification of lessons learnt and best practices in the area of competence;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To perform any other tasks assigned by the Line Manager.

 

 

 

4. Essential Qualifications and Experience:

• Successful completion of university studies of at least 4 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 7 in the European Qualifications Framework OR a qualification of the second cycle under the framework of qualifications of the European Higher Education Area, e.g. Master's Degree OR equivalent and attested police or/and military education or training or an award of an equivalent rank;

AND

• A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

 

5. Essential Knowledge, Skills and Abilities:

• Proven knowledge of cyber security at strategic level, including relevant experience on strategic and operational levels gained in a governmental agency or equivalent;
• Good knowledge of cyber security architecture requirements, EU good cyber practices, and technical solutions;
• Knowledge of technical solutions to protect systems, networks and programs from digital attacks;
• Experience on international security standards e.g. NIST Cyber Security Framework, ISO27000 series, CIS Security Controls or similar;
• Ability to mentor and motivate local national counterparts;
• Experience of designing and provision of trainings.

 

6. Desirable Qualifications and Experience:

• Mission experience, e.g., CSDP, UN, OSCE etc.
• Experience in developing strategies, policies and/or operational plans on cyber security;
• International recognised certification(s), e.g. ISACA: CISM, CRISC, CISA or ISC2: CISSP, CCSP or similar;
• Experience in coordination and information sharing between governmental agencies and services nationally and internationally;
• Cyber Security Authority experience (operationally as well as conceptually).

 

7. Desirable Knowledge, Skills and Abilities:

• Knowledge of Russia’s hybrid strategies;
• Knowledge of EU policy framework for enhancing for cybersecurity;
• Knowledge of current practices in the field of inter-service cooperation;
• Knowledge of Romanian or/and Russian language.

 

 

SECONDED/CONTRACTED POSITIONS

 

 

1. Reporting Line:

The Human Resources Officer reports to the Deputy Head of Mission/Chief of Staff.

 

2. Main Tasks and Responsibilities:

• To advise and assist Mission members on Human Resources policies and procedures;
• To cooperate closely with the Brussels Support Element–Human Resources Liaison Officer in all matters related to human resources management;
• To plan, prepare and implement end-to-end selection and recruitment processes;
• To prepare Calls for Contributions for international staff and organise Calls for Applications for local staff;
• To coordinate the extension process for eligible seconded staff prior to the launch of the Call for Contribution;
• To update job descriptions in line with the Civilian Mission Handbook in consultation with line managers and Civilian Operations Headquarters (CivOpsHQ);
• To coordinate the selection and recruitment process:
  • managing vacancies and applications;
  • advising and training selection panels;
  • preparing selection reports;
  • participating in selection panels;
  • preparing, updating and maintaining the application and recruitment information databases (Application Tables);
  • preparing regular and ad-hoc quantitative and qualitative analysis and reports;
  • communicating with candidates;
  • conducting the grading of international contracted personnel;
• To coordinate the deployment of selected candidates and their redeployment in coordination with CivOpsHQ, organise the check-in and check-out of Mission members, create and implement effective on boarding plans;
• To contribute to the development, implementation and follow-up of Human Resources strategies, plans and procedures in line with the approved CivOpsHQ Human Resources policy;
• To conduct timely issuance and management of employment contracts for international and local staff;
• To administer insurance portfolio for international and local staff;
• To administer the attendance, leave record, reimbursement of duty trips, temporary reallocations, home travel reimbursement, monthly payrolls systems and other relevant entitlements;
• To utilise the centralized IT tools such as CiMA (HR database) and Goalkeeper Registrar;
• To support, inform, assist and advise on training and staff development;
• To implement a performance management approach in accordance with CivOpsHQ policy, for monitoring, assessing and developing the performance of Mission members;
• To develop and implement tools for business continuity;
• To contribute to planning, setting up and developing Human Resources related functions in all phases of the Mission (including downsizing), in accordance with strategic guidance from CivOpsHQ.

 

3. General Tasks and Responsibilities:

• To identify and report on lessons learned and best practices within the respective area of responsibility;
• To contribute and ensure timely reporting on activities within the respective area of responsibility;
• To take account of gender equality and human rights aspects in the execution of tasks;
• To undertake any other related tasks as requested by the Line Manager(s).

 

4. Essential Qualifications and Experience:

• Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area, e.g. Bachelor's Degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank;

AND

• A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

 

5. Essential Knowledge, Skills and Abilities:

• People management skills;
• Organisational skills and capacity to develop plans, policies and forecasts;
• Problem solving skills and capacity to deal with disputes, grievances and staffing issues;
• Influencing, persuading, coaching and negotiating skills.

 

6. Desirable Qualifications and Experience:

• International experience, particularly in crisis areas, with multinational and international organisations;
• Training and experience in MS Excel, Access and Visio and building databases with similar software.

 

7. Desirable Knowledge, Skills and Abilities:

• Knowledge of Romanian or/and Russian language.