EEAS Vacancy Notice: Contract Agent FGII – Secretary to the Ambassador for Gender and Diversity - EEAS Headquarters - job n°262152

13/07/2021 - 16:43
Contract agents

Please send your CV and cover letter (with your EPSO CAST number) via email to - Deadline for sending application: 05/08/2021 at 18.00 (CET).

We are

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The entity SG.Gender & Diversity ensures exchanges and coordination of the EU with other international, regional and national actors on policy and actions related to gender and diversity. The Ambassador for Gender and Diversity reports directly to the EEAS Secretary General.

We propose

The position of secretary to the Gender and Diversity Adviser - contract agent FGII as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

We look for

A dynamic, flexible and proactive colleague with good communication and organizational skills with a developed sense of service and experience in the field of Foreign Affairs or diplomacy. The successful candidate should have good computer skills with a sound knowledge of the standard IT applications and administrative procedures. The job includes a wide range of duties such as:

  • provide efficient secretarial support;
  • carry out various administrative tasks such as diary-keeping, filtering telephone calls, filing and ordering supplies, independently dealing with correspondence;
  • provide administrative and logistical support for the organisation of internal and external events, such as meetings, workshops, conferences and public events.
  • µdocument management: registration of incoming and outgoing correspondence;
  • organize missions of staff;
  • co-ordinate the creation, keeping up to date and retrieval of documents and data in the appropriate files or IT databases;
  • perform other tasks as assigned by the Ambassador.

The position involves regular contacts with EU Member States’ permanent representations, Council and Commission services.

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1

The successful candidate will be offered a contract agent position (Function group II); renewable contract for a maximum duration of 6 years (with a valid CAST exam). Page 2 of 3

Eligibility criteria

Candidates for this contract agent II post should:

  •  (i) have passed a valid EPSO CAST in a valid FG for this post


  • (ii) be registered in the EPSO Permanent CAST in a valid FG for this post
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset.
  • be a national of one of the member States of the European Union and enjoy full rights as a citizen.


The successful candidate should have:

  • Proven experience as secretary/assistant;
  • Good knowledge of administrative rules and procedures;
  • Knowledge of filing methods and document management systems;
  • Sound computer skills (word processing, spreadsheets, internet and e-mail).
  • Capacity to assure quality, speed and accuracy in performing a diversity of tasks in a complex and multicultural environment without constant supervision;
  • Very good organizational and communication skills, a sense of initiative, team spirit, and be flexible and service minded.
  • Ability to focus on priorities;
  • Ability to deal with confidential matters.


  • Previous experience in EU institutions and/or other multi-cultural institutions;
  • Knowledge of IT tools used in EU institutions (ARES, MIPS, Sysper2, RUE, E-Visitors, E-Room, EU LEARN, E-BRIEF);

would be considered as assets.

Specific conditions of employment

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

Equal Opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Application and selection procedure2

Please send your CV and cover letter (with your EPSO CAST number) via email to

Deadline for sending application: 05/08/2021 at 18.00 (CET).

Candidates shall draft their CV following the European CV form which can be found at the following internet address:

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Authorised to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: 01/09/2021


1Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see

2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: ( and on the EEAS Intranet: (

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