Kiribatia and the EU

VACANCY - Secretary at The European Union Delegation to Albania

14/02/2020 - 11:09
National positions

The European Union Delegation to Albania is looking for:





We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The mission and tasks of the EU Delegation to Albania are the following:

  • Facilitate development of political and economic relations between the EU and Albania and helping Albania in its path towards integration into the EU;

  • Managing EU Assistance programmes;

  • Disseminating information on the EU, informing the Albanian general public, decision makers and opinion formers about the integration process, EU institutions and its policies.


We offer

We offer a post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as support staff to the Finance, Contract and Audit section under the supervision and responsibility of the relevant Head of Section.

Functions will include administrative and secretarial support to the section and perform any other activity required for a good functioning of the Section as requested by the Head of Section or her Deputy, including reporting as well as statistical analysis.


Place of employment is Tirana, Albania. The contract signed with the selected candidate will be subject to local legislation. The length of the working week is 37,5 hours.


We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.


Selection Criteria

Minimum Requirements:

  • Education, knowledge and skills: a post-secondary education attested by a diploma

  • Minimum working experience of 2 years performing functions and tasks as Secretary, Administrative Support or similar

  • Languages: minimum Level C1 in English (working language) and Albanian

  • Knowledge of IT tools: MS Office applications (Word and Excel in particular)

The following will be considered an asset:

  • University diploma related to the job functions

  • Experience in EU and IPA environment

  • Experience as a secretary/administrative agent in the context of donor assistance

  • Experience in EU financial and contractual procedures


How to apply

Please send your application and supporting documents (as requested below) to the following e-mail address:

The subject of the e-mail should be: Secretary

The package should include

  • Cover letter in English

  • Detailed CV in English (preferably in Europass format)

  • Certificates evidencing the minimum requirements for education and work experience


Please do not include other documents/scans not linked to the minimum requirements.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to


The procedure

After the deadline, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include a written test and an interview if necessary. During this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this vacancy notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

The deadline for applications is: 28 February 2020



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