The Delegation of the European Union to Yemen

Assistant in Trade & Economics Section

11/05/2021 - 08:04
Local agents

The successful candidate will serve as support staff to the Trade & Economics Section within the EU Delegation to Australia.

Job description

We offer

We offer a post of Assistant. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Assistant - this job function may be changed in accordance with the needs of the Delegation. Under this job function, the successful candidate will serve as support staff to the Trade & Economics Section under the supervision and responsibility of the relevant head of section.

This is a full time permanent position. It is a competitive position in an international environment with superannuation and medical insurance.

We are looking for

We are looking for a motivated person with at least 5 years' relevant experience in a similar position, office organization under the guidance of the Head of Trade & Economics Section and to provide general secretarial support to the Section as required.

Interested applicants can send their application and supporting documents (including a cover letter and detailed CV) exclusively by email to:

Delegation-Australia-vacancy@eeas.europa.eu

Employer

European Union Delegation to Australia

Canberra, Australia

Location

18 Arkana Street, 2600 Yarralumla, ACT

Duration of contract

indefinite

Job description

Group

3

 Position in the organization chart

Trade & Economics

Reporting relations/responsibilities

reporting to the Head of Trade & Economics Section

Working hours

Full time   

Working environment/conditions

multicultural environment, office work, missions   

Job objective

To provide administrative and logistical support to the Trade and Economics, Research & Innovation section.

 Tasks

  • Offering administrative and logistic support to the Head of Section and the members of the section.
  • Carry out various administrative tasks, such as diary-keeping; dealing with telephone calls;
  • preparing and finalizing notes for transmission; composing, formatting and typing
  • routine correspondence; replying to invitations;
  • Preparing and organizing missions (authorisations, reservations, programmes)
  • Organize logistics for receptions, meetings, conferences for which the Section is responsible.
  • Organize working programmes for visits from EU Institutions for which the Section is responsible including booking accommodation, organizing transport.
  • Providing secretarial support to high-level visitors as required.
  • Updating and maintaining the Outlook distribution lists for the section (Trade & Economic, Research & Innovation). Uploading documents into AGORA (the secure intranet site). User management of AGORA (adding and deleting users as required).
  • Deputy DMO ARES (Document management officer for electronic registration of mail and documents)

 

Other Duties

  • Back up for the secretary responsible for the Political, Press and Information Section.
  • Back up for the Head of Delegation secretariat.
  • Review of the Section's electronic filing system.

 

Character references 

  • Discretion
  • Awareness
  • Able to behave appropriately
  • Ability to multi-task
  • Must be a strong team player.
  • Must be service-oriented and flexible

Minimum physical requirements 

Medical examination is required.

 

Job

Professional experience

5 years' work experience in the relevant fields (administrative and secretarial support, office organization etc.)

Knowledge of languages 

  • Fluency in English is essential.
  • Proficiency in other European languages would be an advantage.

 Other

  • Office organization, diary keeping etc.
  • Be proficient in using relevant software applications (Microsoft office and ready to learn specific applications, such as ARES, AGORA, Publisher, MIPS etc.)
  • On-Line and “one on one” training is foreseen
  • Be in possession of VALID Australia visa and work permit for non-Australian nationals

 

Only shortlisted candidates will be contacted. The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to Delegation-Australia-vacancy@eeas.europa.eu

Applications close Monday 24 May 2021 at 12.00 PM (AEST)

Candidatures should be send to Delegation-Australia-vacancy@eeas.europa.eu only

 

Editorial Sections: