Delegation of the European Union to Vietnam

Secretary for a 06-month contract of employment

16/07/2020 - 10:58
Temporary agents

Secretary for a 06-month contract of employment, temporary position

Delegation of the European Union to Vietnam

Vacancy notice

Reference: 1-2020


The European Union Delegation to Vietnam is looking for a Secretary for a 06-month contract of employment

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Vietnam, like the other 140 delegations and representations of the External Action Service in the world, serves the EU by: publicising, explaining and implementing EU policy; analysing the policies of Vietnam, the country to which it is accredited; conducting negotiations according to the mandates given to it; exercising powers conferred on the European Community in third countries, by promoting Europe's interests as embodied in the Community policies (such as trade, agriculture and fisheries); playing a key role in development assistance, a role which has expanded greatly in recent years as a consequence of the devolution policy which is a core part of the Commission's external assistance reform package. The Delegation now is not only closely involved in programming assistance, but also manages projects directly in the field.

Beyond these tasks, the Delegation represents the EU in its relations with Vietnam, and plays an essential part in EU political, economic and commercial relations with the host country, as well as providing information on the policies and institutions of the EU. The Delegation also provides support and assistance to other institutions and actors of the EU, including the European Parliament.

We offer

We offer a temporary post of Secretary for a duration of 6 months starting in September 2020. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff of the Cooperation Section under the supervision and responsibility of the relevant head of section and is responsible for these following tasks: 

  • Overall assistance to the Head of Cooperation Section;
  • Assisting in communicating with project partners (Vietnamese and foreign) on project matters;
  • Assisting the Head of Section and section staff in arranging travel and making working programme for visiting missions of EU officials and experts;
  • Result-oriented Monitoring (ROM) missions coordinator;
  • Arranging appointments and organising meetings and/or workshops/seminars/conferences;
  • Maintaining the projects database;
  • Writing section meeting minutes;
  • Assisting in encoding in CRIS, when required;
  • Doing minor translation, when required;
  • Drafting/Typing of routine correspondence;
  • Filing

Selection Criteria

Minimum Requirements:

  1. Enjoys civil rights and permits for employment under local law;
  2. Be fluent in English and Vietnamese, written and spoken;
  3. Upper education or above
  4. Proven working experience of at least 2 years in similar tasks
  5. Good knowledge of  Microsoft Office applications

The following will be considered an asset:

  1. Having a secretarial qualification
  2. Proven working experience with project management, including project cycle management, logical framework analysis, economic and financial analysis
  3. Basic knowledge of French or another EU language

How to apply

Please send your application and supporting documents to The package should include a cover letter, a detailed CV, and copy of diplomas/certificates, references (if any). 

Kindly indicate clearly in the subject for which position you are applying.

Only shortlisted candidates will be contacted for an interview and/or written test.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview and/or written test if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The deadline for applications is 17:00 (Hanoi time) on 26 July 2020.

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