Delegation of the European Union 
to the United States
 

Infrastructure Officer (Group II: Executive Post)

07/02/2019 - 17:59
Local agents

Washington, DC 20037 Full-time Salary: $70,000.00 to $75,000.00 /year

The European Union Delegation to the United States of America, Washington DC is looking for:

Infrastructure Officer (Group II: Executive Post) in the Administration Section

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the United States of America in Washington DC works in close coordination with the Embassies and Consulates of the 28 EU Member States. We are a full-fledged diplomatic mission and represent the European Union in dealings with the U.S. government in areas that are part of the EU’s remit.

We offer

We offer the post of Infrastructure Officer in the Administration Section. The team consists of 17 people and there are occasional atypical working hours.

The Infrastructure Officer oversees a small team working on facility management, procurement and contract management. He/she will be responsible for monitoring, coordination and liaison for all activities, including building maintenance and repairs and procurement related to the office building and the residence.

Under this job function the Infrastructure Officer will be responsible to the Head of Administration Section for the following tasks and duties:

  • Work closely with the Building's Property Manager in coordinating and managing the building and maintaining good relationships with tenants and building contractors; providing technical oversight on building systems, and operational and contractual costs;
  • Facilities management and technical input for requirements such as cleaning, maintenance, transportation, security guards and installations, furniture and equipment, IT, for building, offices, residence and accommodations;
  • In cooperation with EEAS Headquarters, participate as leading team member in preparation and coordination of various procurement activities related to high value, open and restricted public procurement procedures linked to the administrative management of the infrastructure;
  • Financial and budget management on infrastructure and building matters; ensuring compliance with the Financial Regulations and other applicable legal and regulatory requirements;
  • Supervision of car fleet usage, car planning and drivers duty roster;
  • Supervision of inventory of Delegation's and Building Assets;
  • Financial verifying agent and deputy Imprest Account Holder in the absence of HOA.

We offer a competitive position in an attractive work environment; the opportunity to be involved in key aspects of the administration and functioning of the Delegation; multinational environment working in close synergy with rest of the Delegation staff. The salary range is dependent on relevant and verified employment experience, typically starting at starting at $70K (4 years' experience), $75K (10 years) and with excellent vacation, health and social insurances and retirement fund benefits.

We look for

  • Minimum of High School/Secondary school diploma or equivalent; higher education in facility management or similar field an advantage;
  • At least 4 years’ experience and technical knowledge in building/facility management or similar and procurement;
  • Demonstrated experience and skills in budgetary and contractual procedures. An understanding of EU financial management and procedures is an advantage but training will be provided;
  • Strong motivation, well-organised and detail orientated, with a good sense of prioritisation and ability to work under pressure, some flexibility regarding working hours;
  • Ability to work as part of a team and team leader, excellent communicator and negotiator;
  • Demonstrated good computer skills, including in MS Office, especially Word and Excel;
  • Excellent proficiency of spoken and written English; a command of at least one other European language an advantage.

How to apply

It is important to note that applicants must have an existing US work authorization that does not require EU sponsorship.

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their cover letter and resume. The short-listed candidates will be invited to an assessment phase which will include an interview and practical test which is expected to take place in March, during this phase, the Selection Committee will assess the suitability of the candidates for the post. Those candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. The Delegation will not supply additional information or discuss the selection procedure.

Please submit your application including a cover letter and resume via the Indeed.com website (Reference EUWAS 02/19) no later than COB on 1 March 2019 (EST). Only applications received via Indeed.com will be considered.

The resume must include the names and contact details of at least 2 referees who could attest to your professional and personal attributes in the event you are shortlisted for the post. References will only be taken up for those who are shortlisted. The successful candidate will be subject to a background check.

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