We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to Thailand works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Thai government in areas that are part of the EU’s remit.

We offer

The post of Programme Officer (Local Agent Group 1) in the Delegation’s FPI Section. The team consists of 15 people and there are occasional atypical working hours.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of FPI Section, providing support, expertise and assistance in the project management and communication fields.

Following main tasks and duties are currently required:

• Identification of FPI projects and Policy Coordination
  • In the geographical region of responsibility, follow closely the policy developments and windows of opportunity in order to identify proactively the scope for new NDICI-GE interventions;
  • Contribute to the shaping of the overall EU policy in a given geographic and thematic scope, in close cooperation with EEAS geographic services, EU Delegations and line DGs through proactive participation in related meetings, and contribution to related briefings and other documents;
  • Where appropriate, engage with other services to help define and plan the overall EU intervention and avoid possible overlapping;
  • Advise the Head of the FPI Regional Team on opportunities of use of FPI tools and projects for political leverage and activities;
  • Carry out missions in the region as needed.
     
• Specific project/process management – preparation and management of projects
  • Prepare timely, solid and accountable programmes under the NDICI-GE, by identifying the issues to be addressed and designing the proposed actions, fulfilling the criteria of political desirability, legal eligibility and practical and procedural feasibility;
  • In the case of programme proposals submitted from EEAS/Commission services and EU Delegations, ensure rapid screening of proposals for political desirability, legal eligibility and practical feasibility, and help improve proposals from these perspectives;
  • During the preparation stage, consult and co-ordinate in the field or in Brussels as appropriate, with all appropriate EU or outside actors, not least the EEAS and Commission services, EU Member States' local representations, third parties or other relevant international organisations;
  • Contribute to the screening of concept notes and action document as part of the process of Annual Action Programmes (AAPs);
  • Following formal adoption of Annual Action Programmes (AAPs), or programmes adopted outside the framework of an AAP, follow up on the contracting phase in view of the implementation and in accordance with the applicable rules and procedures governing the award of EU external action funds;
  • During the implementation phase of programmes under NDICI-GE, follow up on the activities in cooperation with the implementing partners and prepare, in coordination with FPI HQ and EU Delegations, any relevant amendments or extensions, and periodically review the need for additional measures;
  • To undertake any other relevant assignments that may be reasonably requested in support of the well-functioning of the team.
     
• Procurement and Contract Management – contracting and follow up of projects
  • For new projects to be contracted by the FPI Regional Team in his/her area of responsibility, ensure timely and accountable negotiation of technical and financial aspects, and act as operational initiator in view of preparing the signature of contracts or award of grants (drafting ToRs, launching tenders, managing and monitoring calls for proposals, tenders, evaluations and selections of projects etc.), in close co-ordination with the implementing partners, Delegations,  finance cell, and EU colleagues at HQ;
  • For all ongoing contracts under his/her direct responsibility, monitor closely, and react to implementation reports, treat or suspend payment requests, invoices, and requests for contract amendments without delay;
  • Report and contribute as appropriate to geographic or thematic reports and documents, including the NDICI-GE regular reporting exercise, overview tables, briefings, formal or informal inter-service consultations, etc;
  • During and after the period of implementation, supervise evaluation and audit of projects, disseminating results as appropriate. Ensure recovery, de-commitment, and regularization of finance, and all other activities of an operational manager as may be required;
  • Contribute to horizontal issues related to financial rules and procedures, modalities for the implementation of EU projects, as requested;
  • Follow-up of financial circuit and provide necessary operational initiation visas according to the current regulations and financial circuits approved by FPI.
     
• Institutional representation, negotiation and external coordination
  • Support FPI in its representation at meetings with regard to the preparation and implementation of projects;
  • Consult and support negotiations with all partners in the preparation and implementation of projects, including EEAS and Commission services, Member States' services and representatives of third countries.
     
• External Communication
  • Support FPI in its Information and reply to questions from European Institutions, Member States and the general public;
  • Produce and disseminate best practices. Participate in exchanges of experiences;
  • Contribute to external FPI visibility and communication towards partners, institutions, and the general public.
  • Support (and act as back-up as necessary) the RT Communication Focal Point in order to ensure external visibility and communication of RT ASIAPAC programmes/interventions, in coordination with FPI HQ.
     
• Other tasks
  • Any ad hoc task as request by the Head of Section (Head of FPI Regional Team - Asia/Pacific);

The base salary will depend on relevant and verified employment experience, typically starting from a minimum of 159,302 Baht per month.  There is a competitive benefits package, subject to certain conditions, including a 13^th month salary, provident fund, transportation allowance, child allowance, 20 days of annual leave, and public holidays, as well as health insurance (The salary is subject to local taxes). 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• University Degree in a relevant field i.e. international relations, political and social sciences, economics, business administration, science studies, etc.
• A substantial understanding of the political and/ or socio-economic context in Asia- Pacific is an important asset.
• Knowledge of geo-political aspects related to the Asia-Pacific/EU relations is an important asset.
• Knowledge of EU external policies would be an asset.
• A University post-graduate degree is an asset.

Assets / selection criteria (basis for awarding points to select the best applicant)

He/She must have at least 3 years of working experience in a field relevant to the work of FPI (e.g. public diplomacy, economic diplomacy, international relations, trade and business cooperation political and policy dialogues, environment/climate/energy, crisis response, conflict prevention, peace building, security etc.) and proven project management experience throughout the project management cycle;

• Knowledge of EU rules and functioning are valuable assets. Working experience in or with Asia- Pacific region is an important asset.

• Computer literate (and knowledge of commonly used programmes such as Word, Excel, MS Project, PowerPoint, etc.)

• Capabilities to perform the technical evaluation of proposals and workplans including for the following aspects: policy, technology, socio-cultural issues, institutions, economic and financial issues, contract management and sustainability
• Capable of producing high quality results within often tight deadlines
• Familiarity with gender issues and with environmental issues
• Excellent command of English is an essential requirement (written and spoken)

How to apply 

Please submit your application consisting of a cover letter and a CV (using the "europass" template {https://europass.cedefop.europa.eu/} in pdf format) via the eeasjobs-023@eeas.europa.eu (Reference: Sysper No. 294523) no later than 03/05/2024 at 18:00 Bangkok time.  Only complete applications received on time via eeasjobs-023@eeas.europa.eu will be considered.