VACANCY: Secretary

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. 

The EU Delegation to the United Republic of Tanzania and to the East African Community, Dar es Salaam works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the Tanzania government in areas that are part of the EU’s remit.

We offer

The post of Secretary (Local Agent Group 3) in the Delegation’s Political, Press and Information Section. The team consists of 4 people and there are occasional atypical working hours. 

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Political, Press and Information Section, providing support, expertise and assistance in the area of secretarial and administrative support.

Following main tasks and duties are currently required: 

• General secretarial duties, including, keeping diaries, screening phone calls, organizing meetings and missions, travel managements, handling correspondence, filing etc.
• Assist in maintaining good and effective positive working relations with all the representatives of the diplomatic missions of EU member states, development partners and project stakeholders.
• Assist in the provision of general project management support or information as requested or specified by members of the section or Head of section.
• Assist in the management of all consultancies/visitors relating to programmes or contracts in the section's portfolio.
• Assist in the provision of general project management support or information as requested or specified by members of the section or Head of Section.
• Assist with the filing, storage, maintenance and destruction (as appropriate) of unclassified hard or soft copy data.
• Assist in the management of all consultancies/visitors relating to programmes or contracts in the section's portfolio.
• Assist with the processing of the daily press reports.
• Assist with the preparation, maintenance and delivery of communication and visibility events, promotional material and social media platforms.
• Assist with the representation of the EU Delegation in events organised locally.

The base salary will depend on relevant and verified employment experience, typically starting from TZS 3,271,902. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan. 

This post is a two-year (2) fixed-term contractwith nine (9) months probationary period, renewable based on organizational needs and performance.

Minimum requirements / eligibility criteria 

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV, practical testing and interviews.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.