Delegation of the European Union to Tanzania

Property Prospecting Notice - Residence

07/06/2021 - 21:36
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File property_prospecting_notice_-_residence.docx

PROPERTY PROSPECTING NOTICE

Residence

Reference: EEAS-0003-2021-DELBRBB

GENERAL INFORMATION

This notice is intended to inform property market participants as well as any other interested economic operators about the property needs of the Delegation of the European Union to BARBADOS, THE EASTERN CARIBBEAN STATES, THE OECS AND CARICOM/CARIFORUM (the ‘Delegation’) in Bridgetown, Barbados, and to collect information on properties and projects within a defined perimeter.

The Delegation is looking for residential space in BARBADOS, located:

  • In the district of South of Saint James; or
  • In the district of Christ Church; or
  • In the district of Saint Michael.

The premises’ total above ground net surface area required is between minimum size of 300 m² and maximum size 600 m². Said area should include all corridors, entrance hall, reception area, living room(s), bedroom(s), bathroom(s) and internal staircases/elevators but exclude garden(s), parking bay(s) and areas exclusively dedicated to technical equipment.

The residence of the Head of Delegation (HoD) has a double function and there should be a clear separation between both the private home of the HoD and the venue for official entertaining and representation with facilities that allow for invitation of large groups of people(minimum of 50 persons).

The premise required to meet the Delegation’s needs should preferably:

  • be completed (or nearing future completion) and available for occupation by 01/11/2021 at the latest. Projects may also be considered, if appropriate;
  • be fitted out for residential space. Base buildings (shell and core) may also be considered if the owners offer to fit them out as required before occupation by the Delegation;  
  • comply with the standard building specifications of the European Commission (http://ec.europa.eu/oib/pdf/mit-standard-building-specs_en.pdf);
  • The residence should comprise a minimum of the following:
  • The entrance hall and reception area should provide sufficient space for official receptions for at least 50 persons
  • The dining room should be separate from the reception area, seat at least 14 people and should be close but separated from  the kitchen
  • The kitchen area should be suitable for the size and function of the residence
  • Minimum of 5 bedrooms and an office
  • Laundry room
  • The Residence has to offer access to disabled persons and environmental aspects should be considered and would be an asset
  • The building should have a number of easily accessible and a minimum 10 parking places for vehicles at the entrance or nearby.
  • There should be adequate distance from other properties
  • The parameter of the property should have adequate space to cater for a function of approximatively 250 people.

The proposed building contract will be, as the case may be, either a lease agreement or a purchase and sale agreement executed in the name of the European Union (the ‘EU’). The contracting authority will be the European External Action Service (the ‘EEAS’).

The administrative section of the Delegation will serve as contact point for property market participants and other interested economic operators. For further information, please contact the administrative section by email at DELEGATION-BARBADOS-HOA@eeas.europa.eu

PURPOSES OF PROSPECTING THE LOCAL MARKET

This notice aims to collect information about properties which can meet the Delegation’s aforementioned needs. The information collected will be used to identify those properties suitable to the Delegation’s needs.

If, on the basis of the information collected, the Delegation considers that all or part of the properties offered can effectively meet its needs, it will launch a negotiated procedure in accordance with Article 164(d) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (the ‘Financial Regulation’) and Point 11.1(g) of Annex I to the Financial Regulation.

This publication does not constitute, nor should it be construed as, a commitment on the part of the EEAS in its procurement procedures.

NOTIFICATION

All property market participants and other interested economic operators owning or holding any property which can meet the Delegation’s needs are encouraged to notify the Delegation, by close of business on 04/07/2021, using one of the following methods:

  • registered delivery, as evidenced by the postmark, to the following address:

Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM

Hastings, Christ Church, BB 15156, Barbados

To the attention of:       The Head of Administration

Subject:                        Property prospecting notice (ref. EEAS-0003-2021-DELBRBB) – Notification

  • hand delivery (in person or by any party representing the economic operator, or by courier) to the following address:

Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM

Hastings, Christ Church, BB 15156, Barbados

To the attention of:       The Head of Administration

Subject:                        Property prospecting notice (ref. EEAS-0003-2021-DELBRBB) – Notification

Office hours:                 7.30 am – 4.00 pm, Monday to Thursday

                                    7.30 am – 1.00 pm Friday (except national holidays)

  • electronic delivery to the following address:

DELEGATION-BARBADOS-HOA@eeas.europa.eu

To the attention of:       The Head of Administration

Subject:                        Property prospecting notice (ref. EEAS-0003-2021-DELBRBB) – Notification

Only those notifications received by the deadline stated above and including the following information at least will be deemed as valid and considered by the Delegation:

  • Identity of the owner/holder of the premises;
  • Detailed description of the premises (including exact size of net surface area);
  • Status of completion of the premises;
  • Whether the premises are ‘for sale’ and/or ‘for rent’.