We are

The European External Action Service (EEAS) is the diplomatic service of the European Union. The EU currently has 145 Delegations, 9 of which are to international organisations. In all, 6000 staff are currently serving in these Delegations. The Delegations are placed under the authority of the High Representative of the Union for Foreign Affairs and Security Policy, who is also Vice President of the European Commission. The work of a Delegation varies from country to country but, in general, covers political matters, press and information, trade, aid management and the external aspects of internal EU policies.

The European Economic and Trade Office (EETO) represents the European Union in Taiwan. The various responsibilities of the EETO include fostering relations between the EU and Taiwan.

We offer

The post of Secretary (Local Agent Group 3) in the in the Political, Press and Information Section (PPI). The team consists of four people and there are occasional atypical working hours. Under this post, the recruited person will be attributed functions depending on the needs of the EETO, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of the Political, Press and Information Section, providing support, expertise and assistance in the secretarial and document management field. 

The main tasks and duties are: 

• Overall organizational, secretarial and administrative support to the PPI section;

• Manage the agenda of the Head of the PPI Section;

• Formatting, editing, and synthesizing reports and documents;

• Document management: classification, filing, and registering correspondence and documents (electronic and paper); maintenance of section files in the official document management system (ARES) and local databases; preparing, monitoring and maintaining information on the status of files; acting as Deputy Document Management Officer (DDMO); 

• Drafting correspondence and meeting minutes and assisting in preparation of reports in English and, when necessary, in Chinese;

• Informal translation between English and Chinese;

• Coordination with the other PPI section colleagues and other sections;

• Organizing missions/travel, including mission/travel orders and expenses in the dedicated IT system (MIPS), travel and accommodation reservations and arrangements for staff of the PPI Section; 

• Assist in cost declarations for business events and travel;

• Liaise with external and internal stakeholders upon request; handle correspondence and ensure appropriate follow-up, including on protocol matters and notes to the Ministry of Foreign Affairs or other relevant offices;

• Preparing and supporting internal and external meetings, including arrangements of appointments, meeting catering, restaurant bookings, collecting information, preparing files and briefings, taxi/driver bookings;

• Back-up & Chinese language support to the Assistant to the Head of Office;

• Any other task or ad hoc tasks relating to the activities of the PPI Section and the EETO.

The base salary will depend on relevant and verified employment experience, typically starting from 59282 TWD/month. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurance and a retirement savings plan. 

Contract Duration: The contract will for an indefinite term, including a 9-month probationary period.

The expected start date will be 1 September 2025.

Minimum requirements/eligibility criteria

(necessary for the application to be considered)

• Minimum of high school diploma or equivalent relevant qualification; 

• Minimum of 2 years of practical and relevant work experience, preferably in the secretarial field and/or in an international environment;

• B2 working knowledge of English and C2 excellent knowledge of Mandarin Chinese, both written and spoken;

• Right to reside and work in Taiwan;

• Good standing as citizen/resident;

• Medical fitness to carry out the tasks assigned.

Assets/selection criteria

(basis for awarding points to select the best applicant)

• Excellent time management, multitasking, and interpersonal skills; capacity to organise and coordinate meetings and agendas;

• C2 level of English;

• Working level of computer skills (Word, Excel, PowerPoint, Outlook, Webex, etc.);

• Archiving/document management experience or training;

• Ability to work as part of a small team, high degree of flexibility, and capacity to work well under pressure;

• Work history in the area of relations with external stakeholders, events and public relations;

• Knowledge/experience of EU-related matters. 

Personal skills: 

• Excellent oral and written communication and good presentation skills, including in English

• Ability to develop and maintain networks of contacts;

• Ability to build and maintain positive working relationships with colleagues, and ability to adapt well to a multi-cultural environment;

• Ability to identify needs and constraints, to set priorities and translate them into action, and capacity to provide solutions;

• Personal initiative and ability to work independently, to focus on priorities, to monitor and evaluate progress and to meet deadlines;

• Open, flexible personality;

• Excellent organizational skills;

• Ability to perform duties with speed and accuracy without immediate and constant supervision;

• A high degree of integrity and discretion, and the ability to deal with sensitive information;

• Willing to learn new working techniques and methods.

How to apply

Please submit your application, consisting of a cover letter and Europass format CV(using the Europass template https://europass.cedefop.europa.eu/ in pdf format) via the email address eeasjobs-146@eeas.europa.eu (Reference: PPI-489790) no later than midday 12:00 30/06/2025 (Taipei time). Only complete applications received on time will be considered. 

The successful candidate will be subject to a medical check and background check, etc.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection Panel by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of selection may include shortlisting of candidates based on assessment of the information provided in the cover letter, CV, practical testing and interviews. At least the 3 best candidates will be invited to the final interview and written test.

Only candidates admitted to each successive selection phase will be contacted individually. The EETO will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The EETO will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments via the email address indicated above.

EQUAL OPPORTUNITIES

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim for a service that is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Data Protection

EEAS PRIVACY STATEMENT FOR THE PURPOSE OF THE PROCESSING OPERATION – Recruitment of Local Agents in EU Delegations: https://eeas.europa.eu/sites/eeas/files/7_eeas_privacy_statement_-_data_protection_notice_-_recruitment_local_agents_eu_delegations.pdf