Delegation of the European Union to South Sudan

PROPERTY PROSPECTING NOTICE – Residence and Accommodations

08/10/2021 - 16:12
Grants

Reference: EEAS-DELSDNJ-2021

GENERAL INFORMATION

This notice is intended to inform property market participants as well as any other interested economic operators about the property needs of the Delegation of the European Union to the republic of South Sudan (the ‘Delegation’) in Juba, South Sudan, and to collect information on properties and projects within a defined perimeter.

The Delegation is looking for premises which can be used as the Residence of the Head of Delegation and accommodations of staff in Juba, South Sudan, located in a secured compound (surrounded by perimeter wall with razor wire, security guards facilities, CCTV, emergency exit etc.) in the area with easy access by road, good connection to the airport, easy access to the European Union Compound in Juba.

The premises required to meet the Delegation’s needs should preferably:

  • be completed (or nearing future completion) and available for occupation by 01.03.2022 at the latest. Projects may also be considered, if appropriate;
  • be fitted out and ready to be used. Base buildings (shell and core) may also be considered if the owners offer to fit them out as required before occupation by the Delegation;  
  • comply with the standard building specifications of the European Commission (http://ec.europa.eu/oib/pdf/mit-standard-building-specs_en.pdf);
  • comprise min 15 and max 18 one-bedroom accommodation units for staff and one Residence of the Head of Delegation located in the same compound (16 to 19 units in total).
  • Accommodation units should include one bedroom, living room, kitchen and bathroom.
  • Residence of the Head of Delegation should have at least 2 bedrooms and 2 bathrooms ideally connected to the bedrooms, an area separated from the bedrooms suitable  for representative activities.

The proposed building contract will be, as the case may be, either a lease agreement or a purchase and sale agreement executed in the name of the European Union (the ‘EU’). The contracting authority will be the European External Action Service (the ‘EEAS’).

The administrative section of the Delegation will serve as contact point for property market participants and other interested economic operators. For further information, please contact the administrative section by email at DELEGATION-SOUTH-SUDAN-PROCUREMENT@eeas.europa.eu

PURPOSES OF PROSPECTING THE LOCAL MARKET

This notice aims to collect information about properties and projects which can meet the Delegation’s aforementioned needs. The information collected will be used to identify those properties (or projects) suitable to the Delegation’s needs.

If, on the basis of the information collected, the Delegation considers that all or part of the properties (or projects) offered can effectively meet its needs, it will launch a negotiated procedure in accordance with Article 164(d) of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union (the ‘Financial Regulation’) and Point 11.1(g) of Annex I to the Financial Regulation.

This publication does not constitute, nor should it be construed as, a commitment on the part of the EEAS in its procurement procedures.

NOTIFICATION

All property market participants and other interested economic operators owning or holding any property (or project) which can meet the Delegation’s needs are encouraged to notify the Delegation, by close of business on 31.10.2021, using one of the following methods:

  • registered delivery, as evidenced by the postmark, to the following address:

Delegation of the European Union to the Republic of South Sudan

Address: Block 3K-South, Plot 82A European Union Compound,

North of Government of Southern Sudan Ministry Complex, Juba-South Sudan

To the attention of:     The Head of Administration

Subject: Property prospecting notice (ref. EEAS-DELSDNJ-2021) – Notification

  • hand delivery (in person or by any party representing the economic operator, or by courier) to the following address:

Delegation of the European Union to the Republic of South Sudan

Address: Block 3K-South, Plot 82A European Union Compound,

North of Government of Southern Sudan Ministry Complex, Juba-South Sudan

To the attention of:     The Head of Administration

Subject: Property prospecting notice (ref. EEAS-DELSDNJ-2021) – Notification

Office hours: 09:00 – 16:00, Monday to Friday (except national holidays)

To the attention of: The Head of Administration

Subject: Property prospecting notice (ref. EEAS-DELSDNJ_2021) – Notification

Property market participants and other interested economic operators are invited to include the following information in their notification:

  • Identity of the owner/holder of the premises/building;
  • Exact location of the premises/building;
  • Detailed description of the premises/building (including exact size of net surface area, number of units, compound description);
  • Plans of the premises/building (.pdf/.cad format), non-fitted and, if available, fitted;
  • Status of completion of the premises/building;
  • Whether the premises/building are ‘for sale’ and/or ‘for rent’;
  • Rental/sale price and, if applicable, charges and other fees associated with the premises/building.
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