Delegation of the European Union to Mongolia

The European Union Delegation to Mongolia is looking for: Secretary

16/01/2019 - 06:09
Local agents

We are
The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

We offer
We offer a post of Secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to assist with the daily administrative support of the Cooperation section. He/she is expected to contribute to the overall functioning of the Cooperation section, and of the Delegation at large, in line with standing instructions and rules applicable. He/she will be reporting to the Cooperation Team Leader and under the authority of the Head of Delegation as may be warranted on each specific occasion.
The place of work will be the Delegation's premises located in ICC Tower, Jamiyan Gun St. 9, Sukhbaatar district, Ulaanbaatar. The weekly working hours are 37,5 hours but the position may require overtime within the limits set by local legislation. The recruited person will start in group III and the starting monthly basic salary is 2 356 866 MNT.
We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

Selection Criteria
Minimum Requirements:
1. Enjoys civil rights and permits for employment under local law;
2. High school graduate;
3. Has a good written and spoken knowledge of English (B2);
4. Has good knowledge of Microsoft™ Word and Excel;
5. 3 years' experience as a secretary and/or administrative assistant.
The following will be considered an asset:
1. Capacity to understand the emergency of each task assigned;
2. Knowledge of a second EU language;
3. Capacity to identify issues and solutions;
4. Capacity to work in a multicultural and multilingual environment;
5. Experience in an embassy, a ministry, an International Organisation or a NGO;

How to apply
Please send your application and supporting documents by email only to the attention of: Delegation of the European Union to Mongolia Head of Administration Delegation-Mongolia-HR@eeas.europa.eu The package should include a cover letter and a detailed CV, both in English. Applications will be evaluated and only shortlisted candidates will be invited for an interview.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to Delegation-Mongolia-HR@eeas.europa.eu

The procedure
After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.
The candidates who have not been short-listed will not be contacted individually; however, the Delegation will inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited on the Delegation's website.

The deadline for applications is: 31 January 2019

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