Delegation of the European Union to the Republic of Moldova

Job vacancy: the European Union Delegation to Canada is looking for a Secretary

17/04/2019 - 15:30
Local agents

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

We offer

We offer a post of secretary. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function, the successful candidate will serve as Assistant to the Head of Office of the European Union representation to the International Civil Aviation Organization (ICAO), and contribute under his supervision, to the fulfilment of the mandate of the EU Office.

Working hours: 37, 5 hours/week Monday-Friday

Place of employment: EU Office to ICAO, 700, rue de la Gauchetière Ouest, Bureau 2470, Montréal, QC H3B 5M2

Group: Secretary (group 3 in the EU system)

Minimum basic salary before taking into account relevant prior experience: 4.190 CAD/month (gross)

We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families.

Selection Criteria

Minimum Requirements:

  1. Medically fit to perform the required duties i.e. passes the medical tests;
  2. Enjoys civil rights and permits for employment under local law i.e. Canadian citizen or Canadian permanent resident;
  3. Has excellent knowledge of English and French;
  4. Has relevant and sufficient education, training and experience as per
  5. Minimum of three years of secretarial experience or similar.

The following will be considered an asset:

  • Experience working with ICAO
  • Working experience in an European Union Institution

How to apply

Please send your application and supporting documents to

The package should include a cover letter and a detailed CV according to the enclosed

CVs in any other format will not be considered.


The Delegation will not supply additional information or discuss the selection procedure by telephone. Please address any queries concerning this procedure to

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary. During this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually. However, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The deadline for applications is:  17th May 2019 @ 12h00 (noon)

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