The European Union Delegation to the Republic of Malawi is looking for a
OFFICE SUPPORT AGENT/RECEPTIONIST
Ref: ADM/ AL-IV/44953/2019
The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.
The EU Delegation to Malawi's mission is to support Malawi and its population effectively in its development ambitions; notably, eradicating poverty, achieving economic growth, integrating its economy into the world economy and becoming a mature and well governed democracy, while taking into account the interests of the European Union.
We offer a post of Office Support Agent in the Administration Section of the Delegation, under the authority of the Head of Delegation.
This post within the Administration Section of the EU Delegation requires a dynamic and committed individual.
Main Functions and duties:
Under the supervision of the Head of Administration, provide front office support to the EU Delegation.
Responsibilities and duties – BUT not limited to:
Front Office Management, Customer Liaison and Communications
Allocation of drivers and fuel management
Asset and Stationery management
Fluent in English and Chichewa; French an advantage.
A high level of computer literacy is essential.
Good knowledge of switchboard management.
At least 2 years of relevant experience, preferably in a diplomatic mission, international organisation or NGO, relating to areas of front office management. Malawi School Leaving Certificate (MSCE) or A levels.
How to apply:
Applications including a detailed Curriculum Vitae (CV) and a cover letter, must be delivered in hard copy only to the address below. The template of the CV can be downloaded here:
The application letter must indicate the job reference number ADM/ AL-IV/44953/2019 and must include copies of relevant education certificates and work certificates.
The Head of Administration
POST REFERENCE: ADM/ AL-IV/44953/2019
NOT TO BE OPENED BY THE INTERNAL MAIL DEPARTMENT
European Union Delegation to Malawi
Area 18 Roundabouts, Corner of M1 and Presidential Way
P.O. Box 30102, Lilongwe 3, Malawi
Closing date for receipt of applications: Tuesday 17th September 2019
(Applications must have reached the delegation by this date)
Candidates who have not been contacted by Friday 4th October 2019 should consider that there is no follow up to their application and the EU Delegation will not further advise unsuccessful candidates.
Short listed candidates will be invited to do a written test. (Subject to approval by Headquarters).
The candidates who perform the best in the written test will be invited for oral interviews. Salary will depend on number of years of relevant experience. The vacancy is for a permanent contract.
The European Union is an equal opportunity employer and the Delegation is a smoke free environment.
Recruitment of the successful candidate will be subject to medical fitness. The Delegation has HIV/Aids at the workplace policy.
The Delegation reserves the right to establish a reserve list of suitable candidates for future posts.
The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to delegation-malawi-HOA@eeas.europa.eu. However electronic applications will not be considered.