Delegation of the European Union to the Republic of Malawi

Outline of notice of: Delegation low and middle value contracts vendors’ list

Outline of notice of: Delegation low and middle value contracts vendors’ list


Call for expressions of interest.

The Delegation of the European Union to the Republic of Malawi has the intention to collect a list of vendors to be invited to submit tenders under the following conditions:

  1. Tenders relate to supplies, services or works indicated in the list below.
  2. Natural and legal persons interested in participating in these tenders are invited to send     their application either by post or by e-mail to the following address:

By Post:

European Union Delegation to the Republic of Malawi

Corner of M1 and Presidential Way

Area 18 Round About

P.O. Box 30102

Lilongwe 3


By e-mail:


The application must contain the following information for being accepted in the vendors’ list:

  • Identification of the vendor (supplier, service provider or contractor) indicating name,     business address (full address of registration of the firm, if applicable), telephone and e-mail;
  • Indication of the list(s) / sub-list(s) where the vendor wants to be included using the table indicated below.


  1. Contracts subject of these tenders shall not exceed 135 000 € (or equivalent in other        currency).
  2. The place of delivery for these contracts will be the Delegation of the European Union to the Republic of Malawi in Lilongwe.
  3. For every new supply, service or work’s contract to be awarded, the Delegation may invite those vendors included in the relevant list or sub-list  to submit a tender.
  4. Inclusion on the list entails no obligation on the part of the Delegation concerning the      award of the contract. The use of this list is not compulsory
  5. Contracts exceeding 135 000 € will be subject of an ad-hoc publication. Vendors interested         in participating to these tenders must reply to such publication. The inclusion in a vendors’ list gives no automatic right to participate as candidate for these contracts above 135 000 €.
  6. Processing your reply involves the recording and processing of personal data (such as your name and address). Such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions and any personal data requested are required to evaluate your future tenders in accordance with the specifications of the invitations to tender and will be processed solely for that purpose by the Delegation. Details concerning the processing of your  personal data are available on the privacy statement at:
  7. The vendors’ list is valid until March 2018. Interested parties may submit an application at any time prior to the last three months of validity of the list.
  8. Interested parties may apply for one or more of the contracts included in the lists of             contracts and sub-lists mentioned below. As mentioned in #2 above, the application must     clearly indicate the lists and/or sub-list of interest of which the candidates will be part of.
  9. Other EU Delegations may publish similar calls for expression of interest. Interested             parties must reply individually to each publication as each EU Delegation is a separate and  independent contracting authority.  


 List of contracts subject of the vendors list of the EU Delegation to: The Republic of Malawi

Type of contract

Code List

Subject List

Code sub-list

Subject sub-list

Supply (goods)



Office supplies



Toner (photocopiers, printers), printing cartridges.


Paper (for photocopiers and printers)


Stationery and other office supplies.




IT Equipment: UPSs, IPhones, Scanners


Air Conditioners, Inverters




Supply and delivery of 4 x 4 vehicles




Maintenance and cleaning























Electrical Maintenance and repair services

Specialised Maintenance and Repair services (electricals/security/carpentry/plumbing)

Maintenance and repair services of office machines (copiers, scanners, shredders)

Clearing and handling services


Courier services


Cleaning and related services


Pest Control


PABX Maintenance support services


ISP-Wireless connection services


Laundry Services


Taxi Services


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