The European Union Delegation to the Lao PDR is looking for:

An Office Agent Support in the Administration Section

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation to the LAO PDR, Vientiane works in close coordination with the Embassies and Consulates of the 27 EU Member States. We are a fully-fledged diplomatic mission and represent the European Union in dealings with the LAO PDR government in areas that are part of the EU’s remit.

We offer

The post of Office Agent Support (Local Agent Group 4) in the Delegation’s Administration Section. The team consists of 8 people. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in reception and secretarial duties.

Following main tasks and duties are currently required: 

• Handle incoming and / or outgoing calls;
• Welcome, direct and inform visitors from outside the EU Delegation;
• Logistical support to the organization of meetings/events/missions;
• Take delivery of, sort and register incoming mail;
• Provide effective clerical support as appropriate;
• Maintenance of section Administration files; Classification, filing, and registering of correspondence and documents;
• Any other Office Agent Support task, such as managing drivers schedule, or ad hoc tasks relating to the activities of the Section and the Delegation.

The base salary will depend on relevant and verified employment experience, typically starting from around 500 EUR.  There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 15 November 2022. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Minimum of  High school diploma or equivalent;
• Minimum of 2 years of experience or a certificate/diploma in secretariat;
• Proficient in Lao language (C2) and independent user B2 level of English language;
• Knowledge of IT tools: Excel, MS Office applications
• Right to residence and work in Lao PDR;
• Medically fit to perform the required duties.

Assets / selection criteria (basis for awarding points to select the best applicant)

• Secretariat school diploma – English language diploma
• Previous experience in a diplomatic mission /international organization
• B2 Upper Intermediate level in English  

How to apply

Please submit your application, consisting of a cover letter and a Europass format CV available at https://www.my-resume-templates.com/europass-cv/

to email delegation-laos-administration@eeas.europa.eu.

Only complete applications received on time via email will be considered.

The successful candidate will be subject to a medical check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews. 3 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration please address any queries concerning this procedure to delegation-laos-administration@eeas.europa.eu.

The deadline for applications is: 19 October 2022