The post of Accounts Clerk (Local Agent Group 3) in the Delegation’s Administration Section. The team consists of 7 people and there are occasional atypical working hours. 

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Administration Section, providing support, expertise and assistance in accounting/finance/procurement.

Following main tasks and duties are currently required: 

• SUPPORT IN ACCOUNTING AND TREASURY: Check invoices before issuing payment orders; Execute accounting transactions and reconciling outstanding transaction; Execute payments through bank and manage the bank accounts accordingly; Reconcile bank accounts and follow-up outstanding and not executed bank transaction; Execute cash payment/ receipt and provide supporting documents; Make bank withdrawals accordingly to rules in force in the Delegation; Prepare and submit to Tax authorities claims for tax payments/reimbursements;
• FINANCE AND BUDGET: Assist the Head of Administration in the preparation of budget estimates for the Delegation annual budget, budget review exercise by forwarding the necessary information on accurate expenditures; Follow-up the daily execution of the budget (missions, training, representation etc.); Encoding of budget reinforcement requests in BUDGDel and follow up their further allocation;
• SUPPORT IN MANAGEMENT OF THE IMPREST ACCOUNT SYSTEM when relevant: Prepare the monthly closures of the Imprest Account; Produce all documents pertaining to monthly Imprest Accounts and ensure the dispatching in due time;
• SUPPORT IN PUBLIC PROCUREMENT AND CONTRACT MANAGEMENT: Assist in preparation of the tender specifications, drafting of invitation letter, contract; Participation in the evaluation committee; Drafting of evaluation report, award decision and notification letter; Monitoring of the signing of the contract by both parties; Registration of contracts in ABAC LCK; Preparation of order forms for local purchases linked to contracts or other purchases; Follow-up of contract renewal; Register all contracting documents in Ares; Monitoring of consumption of the Framework Contract in ABAC; Management of tendering processes linked to Press & Information budget;
• INFRASTRUCTURE, LOGISTIC SUPPORT: Office building management (Delegation and Residence) including maintenance and reporting; Management of the Delegation vehicle fleet (vehicles maintenance and repairs, vehicle insurance contracts, purchase contracts and sale auctions); Inventory and tracking of office assets; Preparation of asset retirement files and auctioning of Delegation assets; Assistance in preparation of building files; Support in staff training (security, first aid, firefighting, etc.); Drafting of purchase orders in ABAC Assets; Assist the Head of Administration in administrative tasks related to management of security; Assist with management of cleaning and maintenance staff;
• Other tasks that are in the interest of the service that are attributed by the Head of the Delegation or the Head of Administration and their substitutes can also be required.

The base salary will depend on relevant and verified employment experience, typically starting from 960 EUR. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan. About 28% of the basic salary is transferred directly to the Social Fund and Tax authorities (income tax) in accordance with the local legislation.

The expected start date will be 15 May 2025. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• University diploma in finance, economics, accounting, business administration or other fields of study relevant to the position
• Minimum of 2 years of experience in performing the above mentioned tasks
• Working knowledge of English (B2), written and spoken
• Excellent knowledge of Russian (C1), written and spoken
• Good knowledge of Kyrgyz (B2), written and spoken
• Fully computer literate especially in working with MS office software
• Right to residence and work in Kyrgyzstan
• Medical fitness to carry out the tasks assigned

Assets / selection criteria (basis for awarding points to select the best applicant) 

• Capacity to communicate clearly and concisely; good drafting skills, good negotiation skills;
• Previous relevant working experience in an international organization or an embassy;
• Basic knowledge of the EEAS internal applications, such as Ares, ABAC;
• Ability to work in a team in a multi-cultural environment, high flexibility, and capacity to work under pressure;
• Sense for delivering good service; result oriented and problem solver;
• Knowledge of EU administrative rules and procedures.

How to apply

Please submit your application, consisting of: 

• a cover letter
• Europass format CV - template can be downloaded here: https://europa.eu/europass/en

• copy of a diploma

• language certificate(s), if available

to the following email address: DELEGATION-KYRGYZSTAN-HR@eeas.europa.eu

Please quote Reference 354958 in your application and in the subject of your email.

The deadline for applications: 8 April 2025 at 17.00 Bishkek time. Only complete applications received on time via indicated email will be considered.

The successful candidate will be subject to a medical check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose. 

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based assessment of the information provided in the cover letter, CV; practical testing and interviews. At least 2 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration.

EQUAL OPPORTUNITIES: 

The European Union is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EU is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.