We offer

The post of Account Clerk (Local Agent, Group III) in the Delegation’s Administration Section. The team consists of 8 people and there are occasional typical working hours. The team works closely with the Head of Delegation.

Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Section, providing support, expertise and assistance in administrative support as regards financial management and related matters in compliance with EU Financial Regulation and other legal requirements, administrative support for the section.

Following main tasks and duties are currently required:

• Accounting: to check invoices, to execute an reconcile accounting transactions, to execute payments through bank transfers, to manage bank accounts, to follow-up on bank transactions not executed, to prepare cash withdrawals in line with existing rules, to execute cash payments, to prepare and submit to the tax authorities claims for tax payments/reimbursements, to ensure the archiving of all accounting documents, to update bank signatory cards and ensure/remove ABAC access to new verifying, authorising agents. 
• ABAC/BUDGDEL Software: to record all transactions in ABAC in a timely manner, to produce all documents relating to the monthly closures, to prepare and dispatch the monthly closures of the Imprest Account to headquarters before the 15th of each following month, to introduce in BudgDel the annual budget requests and budget amendments during the financial year.
• Budget and Finance: to assist the Head of Administration in the preparation of budget estimates for the delegation's annual budget, to follow-up on the daily execution of the budget (example: missions, trainings, representation etc).
• Performs other related duties in the interest of service, as required by Management;

The base salary will depend on relevant and verified employment experience, typically starting from KZT 562,118.  There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

The expected start date will be 15 February 2024. 

Minimum requirements / eligibility criteria (necessary for the application to be considered)

• Medically fit to perform the required duties;
• Enjoys civil rights and permits for employment under local law;
• Minimum of a University Degree in finance, accounting, international relations, foreign languages, public administration;
• Relevant training course in accountancy;
• Minimum of 1 year of experience in a diplomatic office (Embassy, International Organisations);
• Excellent knowledge of English (C1), Kazakh (C2) and Russian C2 (speaking and writing) ;  
• Knowledge of other EU language;
• Knowledge of Microsoft Office.

Assets / selection criteria (basis for awarding points to select the best applicant)

• Knowledge of EEAS internal applications (ABAC, Ares, MIPS, etc.);
• Experience in drafting Verbal Notes and in IT related tasks;

How to apply

Please submit your application, consisting of a cover letter and a detailed CV Europass format ONLY (https://europa.eu/europass/en/create-europass-cv) and a declaration of honour regarding the work rights and medical fitness (according to the template attached) via Delegation-Kazakhstan-Vacancies@eeas.europa.eu (Reference: Budget/Accounting Assistant post) no later than 07/02/2024, at 17:00hrs (Astana time). Only complete applications received on time via email will be considered.

The successful candidate will be subject to a medical check.

The process

After the deadline for applications, the eligible applications will be admitted to the Selection by the Committee set up for this purpose.

Depending on the number of applications received, successive phases of Selection may include shortlisting of candidates based on the assessment of the information provided in the cover letter and CV, practical testing (written) and interviews. At least 3 best candidates will be invited to the final interview.

Only candidates admitted to each successive selection phase will be contacted individually. The Delegation will use the same means of publication as for this job advertisement to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The Delegation will not supply additional information or discuss the selection procedure. During the selection process, please do not contact the members of the Selection Committee, but address your questions and comments to the Delegation’s Administration via Delegation-Kazakhstan-Vacancies@eeas.europa.eu