Delegation of the European Union to Kazakhstan

Vacant post - Accounts clerk

09/02/2021 - 20:55
Local agents

We offer a post of Accounts clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Accounts clerk – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to provide general administrative assistance to finance, contracts, staff issues, protocol and missions tasks of the EU Delegation under the supervision and responsibility of the relevant head of section.

The European Union Delegation to Dominican Republic is looking for an:

Accounts clerk

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

We offer

We offer a post of Accounts clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Accounts clerk – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to provide general administrative assistance to finance, contracts, staff issues, protocol and missions tasks of the EU Delegation under the supervision and responsibility of the relevant head of section. 

Main tasks:

  • Accounting assistance with the registration in ABAC of invoices, legal and financial entities (LEF and BAF), contracts (LFK), petty cash and financial movements.
  • Registration in ABAC ASSET of purchase orders, good receipts and updating and follow-up of the inventory.
  • Follow up of office service contracts (IT, security, cleaning, trainings, travel agency,…).
  • Assistance with all protocol matters and draft notes for the departure and arrival of expatriate staff (diplomatic accreditations, removals, customs' procedures, car registration, ITBIS exoneration cards,…).
  • Assistance with the expatriate housing contract management in IMMOGEST and advances and reimbursement requests.
  • Assistance with mission’s organisation (ticket quote and reservation), budget follow-up, advance and reimbursement requests and all registrations in MIPS.
  • Assistance with the organisation of meetings and events and coordination with the P&I section.
  • Coordination of all transport needs and the drivers planning.
  • Draft minutes for the administration section.
  • Back-up of receptionist, accountant and logistic assistant.
  • All other tasks requested by the Head of Administration.

Personal skills:

  • Very good organizational skills and service minded attitude.
  • Capacity to assure quality, speed and accuracy in performing complex tasks in a multicultural environment.
  • Ability to work in team.
  • Ability to deal with stress situations.

Selection Criteria

Minimum Requirements:

  1. Medically fit to perform the required duties;
  2. Enjoys civil rights and permits for employment under local law;
  3. Secondary school diploma.
  4. At least 3 years of professional experience after the secondary school diploma in the field of administration matters relevant to perform the tasks referred to in the job description (to be counted before the application deadline 26/02/2021) ;
  5. Excellent knowledge of Spanish and English:
    1. SP: ability to understand C2, ability to read 21, ability to speak C1, ability to write C1.
    2. EN: ability to understand C1, ability to read C1, ability to speak B2, ability to write B2
  6. Has excellent knowledge of computer tools, spreadsheets and MS Office applications and Internet use.

The following will be considered an asset:

  1. A Bachelor's or Master Degree education in the area of Administration will be considered as an asset.
  2. Professional experience with an Embassy or with an International Organization will be very advantageous.
  3. Knowledge of a third language.

Working hours:           37,5 hours/week – Monday to Friday

Place of employment: EU Delegation, Av Nicolás Pensón 85A, Sector Gazcue, Santo Domingo, Dominican Republic.

Category:                    Local agent - Group 3 in the EU system – Accounts Clerk

Basic salary:              64,801 DOP to 113,493 DOP per month (bruto) depending of the years of experience and promotions.

Extra-legal benefices:

  • Provident fund in euros: Contributions : 5% Employer – 5% Employee
  • Complementary medical insurance: Contributions: 3.22 % Employer – 1.37% Employee
  • Month 13.
  • Minimum 20 paid leaves days.

We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

How to apply

Please send your application and supporting documents to delegation-dominican-rep-hoa@eeas.europa.eu with the reference: Vacancy LA III – Accounts Clerk

The package should include a cover letter and a detailed CV.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to delegation-dominican-rep-hoa@eeas.europa.eu .

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

The deadline for applications is:         Friday 26 February 2021 – 15:30

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