Delegation of the European Union to Jamaica, Belize, Turks and Caicos Islands, Bahamas and the Cayman Islands

JOB VACANCY: Filing Clerk

19/06/2019 - 15:58
Temporary agents

Deadline of Submission: Noon on 5 July 2019

We are

The European Union (EU) is an economic and political partnership between 28 European countries. We play an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Jamaica, Belize, The Bahamas, Turks and Caicos and Cayman Islands (Delegation) opened its doors in Kingston over forty years ago. Since then, it has worked towards the continuous enhancement of the political and economic relationship between these Caribbean countries and the EU, with a particular focus on poverty alleviation.

 

We offer

A Temporary Post for four (4) months to assist with filing in the Cooperation Section and in the Administration Section of the EU Delegation, under the supervision of the respective Heads of Sections.

 

The filing clerk will carry out the:

  • revision of the archives in the Delegation to identify all expired dossiers, in order to proceed to their destruction
  • packaging and sealing of all finalised dossiers which are still due for storage in the Delegation.
  • relocation of files not ready for destruction to the main archive storage area
  • cataloguing and mapping of file location in the main archive
  • destruction of unnecessary paper, pamphlets, etc. in the various offices of the Delegation
  • Any other related task as required by the Head of Section and or the Head of Delegation.

 

We look for

  • Medically fit person to perform the required duties
  • Enjoys permit for employment under local law
  • Good command of English both written and spoken
  • High School Level education or the equivalent from a recognised institution
  • Minimum of one year professional experience in this or a related field
  • Knowledgeable user of MS Office
  • Confidential, honest, discrete, individual able to adapt to a multicultural environment, and work accurately within time constraints

 

How to apply

Qualified candidates are invited to submit a cover letter detailing why they believe they are the ideal candidate for the advertised position along with a CV, including a contact telephone number and an e-mail address, copies of all relevant diplomas, certificates, and proof of professional experience should be included in the package.  Reference letters from former employers/referees will be required if you are short listed for an interview.

 

All applications must be hand delivered in a sealed envelope marked CANDIDACY Filing Clerk at the following address:

 

Delegation of the European Union

8 Olivier Road, Kingston 8

Deadline: Noon on 5 July 2019

 

The Delegation will not supply additional information or discuss the selection procedure by telephone. Only short-listed candidates will be contacted by the Delegation. The documentation provided will not be returned.

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