Delegation of the European Union to Jamaica, Belize, Turks and Caicos Islands, Bahamas and the Cayman Islands

EEAS Vacancy Notice: Contract Agent FGIII – HRM Assistant - EEAS Headquarters - job n° 176764

05/01/2021 - 16:30
Contract agents

Deadline for sending application: 19/01/2021 at 12:00 (CET). Late applications will not be accepted.

We are

The European External Action Service (EEAS) supports the work of the High Representative in defining and implementing an effective and coherent EU foreign policy. The EEAS supports his tasks of conducting the EU's Common Foreign and Security Policy and chairing the Foreign Affairs Council. It also supports the High Representative in his capacity as Vice President of the Commission with regard to his responsibilities within the Commission in the external relations field including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with Member States, the Council and relevant services of the European Commission.

The Division "BA.HR.1 – Human Resources Policy" is responsible for supporting the organisation in the management of its human resources in an effective and sustainable manner, to continuously improve the structure of the organisation at headquarters and in the network of Delegations. The objective of the EEAS Human Resources Policy Division is also to review and improve the procedures, working methods and culture, with a view to enhancing consistency and transparency and ensuring that the required means are in place to support the Service and its staff.

In particular, and amongst other things, we:

  • develop the EEAS human resource policy framework with regards to both the dimensions relating to the working environment and culture and the management of resources;
  • monitor and manage the allocation of posts, as well the organisation charts of HQ and Delegations, through cooperation with the relevant HR as well as geographical departments;
  • monitor the HR situation regularly and reflect this in our monthly statistics on staff and posts and in the yearly Human Resources Report, which provides a detailed yearly overview of the EEAS human resource development;
  • coordinate task forces related to the opening or closure of Delegations.

We propose

The position of HRM Assistant - contract agent FGIII as per article 3b of the Conditions of Employment of Other Servants of the European Union (CEOS).

We look for

A dynamic, proactive and motivated colleague with good communication, drafting, and organisational skills and with a developed sense of service. He/she will be entrusted with the following main tasks:

  • producing statistical reports and developing human resources metrics and statistics for the EEAS and external stakeholders;
  • acting as contact point for the HR Reporting tool and supporting HR divisions in the use of HR reports;
  • contributing to the overall development and implementation of human resources policies, including the EEAS disability and the EEAS anti-harassment policies;
  • developing the annual Human Resources Report including drafting of HR developments, coordinating contributions from other divisions and following up on the dissemination and publication;
  • assisting in the preparation of briefings, notes and decisions in the areas of human resources policy, metrics and statistics;
  • ensuring back-up and supporting the HQ metrics and post management team as needed.

Legal basis

The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS)1.

The successful candidate will be offered a contract agent position (Function group III); renewable contract for a maximum duration of 6 years (with a valid CAST exam).

Eligibility criteria

Candidates for this contract agent III post should:

  • - (i) have passed a valid EPSO CAST in a valid FG for this post;
  • - (ii) be registered in the EPSO Permanent CAST in a valid FG for this post
  • have a level of post-secondary education attested by a diploma or a level of secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three year;
  • have the capacity to work in languages of CFSP and external relations necessary for the performance of their duties. Knowledge of other EU languages would be an asset;
  • be a national of one of the Member States of the European Union and enjoy full rights as a citizen.


Candidates should:

  • have very good knowledge of Microsoft Excel and experience in the production of complex tables and statistics;
  • have strong drafting, analytical and reporting skills combined with sound judgement;
  • have good communication skills and the ability to report clearly on complex issues;
  • have the capacity to perform with accuracy and in a flexible manner on multiple tasks under time constraints;
  • have strong service attitude and be a flexible team player;
  • be fluent in English (both orally and in writing).


  • knowledge of the functioning of human resources within the EU institutions;
  • good knowledge of French;
  • knowledge of HR tools (SYSPER, HR Reporting);
  • experience in working with or within other EU institutions;

would be considered as strong assets.

Specific conditions of employment

The signature of the contract will be subject to prior favourable opinion of the Medical Service.

The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance to an appropriate level, in accordance with relevant security provisions.

Equal Opportunities

The EEAS is committed to an equal opportunities policy for all its employees and applicants for employment. As an employer, the EEAS is committed to promoting gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds and from the broadest possible geographical basis amongst the EU Member States. We aim at a service which is truly representative of society, where each staff member feels respected, is able to give their best and can develop their full potential.

Candidates with disabilities are invited to contact in order to accommodate any special needs and provide assistance to ensure the possibility to pass the selection procedure in equality of opportunities with other candidates. If a candidate with a disability is selected for a vacant post, the EEAS is committed to providing reasonable accommodation in accordance with Art 1d.4 of the Staff Regulations.

Application and selection procedure2

Please send your CV and cover letter (with your EPSO CAST number) via email to

Deadline for sending application: 19/01/2021 at 12:00 (CET).

Candidates shall draft their CV following the European CV form, which can be found at the following internet address:

Late applications will not be accepted.

The selection panel will make a pre-selection on the basis of the qualifications and professional experience described in the CV and motivational letter, and will produce a shortlist of eligible candidates who best meet the selection criteria for the post. Please note that only shortlisted candidates will be informed about the outcome of the pre-selection phase.

The candidates who have been preselected will be invited for an interview by a selection panel. The panel will recommend a shortlist of candidates for a final decision by the Authority Empowered to Conclude Contracts of Employment. The Authority may decide to interview the candidates on the final shortlist before taking this decision.

Place of employment: EEAS Headquarters, Brussels, Belgium

Post available: March 2021


1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see:

2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: ( and on the EEAS Intranet: (

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