Delegation of the European Union to Jamaica, Belize, Turks and Caicos Islands, Bahamas and the Cayman Islands

JOB VACANCY - Accounts Clerk - CLOSED

23/09/2020 - 21:13
Local agents

Deadline for Submission: Monday, October 5, 2020 by 9:00 a.m.

We are

The European Union (EU) is an economic and political partnership between 27 European countries. We play an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Jamaica, Belize, The Bahamas, Turks and Caicos and Cayman Islands (Delegation) opened its doors in Kingston over forty years ago. Since then, it has worked towards the continuous enhancement of the political and economic relationship between these Caribbean countries and the EU, with a particular focus on poverty alleviation.

We offer

We offer a post of Accounts Clerk.  Under this post, the recruited person will be attributed functions depending on the needs of the Delegation.  Upon recruitment, the successful candidate will occupy a specific job function as Accounts clerk – this job function may be changed in accordance with the needs of the Delegation.  Under this job function the successful candidate will serve as technical and support staff to perform the tasks below under the supervision and responsibility of the relevant Head of Section.

The place of employment will be Kingston, Jamaica, and the starting salary will correspond to Step 1 in Group III, for 37,5 working hours. 

We offer a competitive position in an international environment.  Benefits such as a medical insurance are offered to employees and their families under certain conditions.

Under the supervision of the Head of Administration and under the overall responsibility of the Head of Delegation (HoD) the Accounts Clerk will fulfil the role as described below.

Tasks may include:

  • Preparing procurement documents, procedures, purchase orders, framework contract order forms as linked to legal commitments
  • Checking and following up on budgets as linked to legal commitments
  • Data entry in the accounting and asset management systems including reconciliations, regularisations, payments
  • Payroll, statutory payments, asset orders and goods receipts, sponsorship agreements
  • Record keeping and presenting adequate supporting documents
  • Preparing bank instructions and managing bank relations
  • Follow up on reimbursements and refund requests
  • Registration of third parties
  • Prepare imprest handover documents
  • Prepare bank replenishment and closure documents
  • Financial reporting
  • Manage petty cash and related records
  • Liaising with suppliers and colleagues, coordinate deliveries as may be required
  • Deputising for other staff and performing any other tasks that may be assigned.

We look for

  • Minimum secondary education or equivalent from a recognised institution (University degree or equivalent qualifications in a field related to the position will be considered an asset).
  • Studies should include Accounting, commerce, procurement or related fields
  • A minimum of three years professional experience covering any of the above tasks
  • Knowledgeable user of MS Office
  • Confidential, honest, discrete, good team worker able to adapt to a multicultural environment, and work accurately within time constraints
  • Medically fit person to perform the required duties
  • Enjoys permit for employment under local law
  • Good command of English both written and spoken

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

How to apply

Qualified candidates are invited to submit a cover letter detailing why they believe they are the ideal candidate for the advertised position along with a Curriculum vitae, including a contact telephone number and an e-mail address, copies of all relevant diplomas, certificates, and proof of professional experience should be included in the package.  Reference letters from former employers/referees will be required if you are short listed for an interview.

All applications must be hand delivered in a sealed envelope marked CANDIDACY ACCOUNTS CLERK at the following address:

Delegation of the European Union

8 Olivier Road, Kingston 8

Deadline: Monday 5th October 2020 by 9:00 a.m.

The Delegation will not supply additional information or discuss the selection procedure by telephone. Only short-listed candidates will be contacted by the Delegation. The documentation provided will not be returned.

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