Delegation of the European Union to Iraq

VACANCY ANNOUNCEMENT - Secretary in Erbil Liaison Office (EEAS 297553)

20/12/2018 - 14:20
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The European Union Delegation to Iraq is looking for a:

Secretary in Erbil Liaison Office (EEAS 297553)

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 130 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.


The EU Delegation to Iraq represents the European Union in Iraq and, as a diplomatic mission, works closely with the Member State Embassies and Missions represented in Iraq. It ensures the tasks of the EU Presidency both in Baghdad and Erbil. The EU Delegation is the permanent and principal interlocutor of the EU vis-à-vis local authorities, the international community and all other stakeholders for all matters related to EU external action. The EU Delegation strives to ensure the unity, consistency and effectiveness of EU external action in Iraq. It ensures the follow-up of bilateral relations in the political, economic, trade, energy and development areas


We offer

a post of Secretary in Erbil Liaison Office. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as support staff to the Erbil Liaison Office and provide high quality services on a broad range secretariat and administrative responsibilities as well as other staff support services under the supervision and responsibility of the Head of the Liaison Office.


Main Tasks

  • Keep and coordinate the agenda of the Head of Liaison Office (including organisation and preparation of meetings, arrangement of appointments, collection of information, preparation of files and briefings)
  • Organise and arrange events for the Erbil Liaison Office.
  • Administer the Erbil's Liaison Office correspondence, incoming and outgoing, using a shared information resource; actively manage and follow-up on: responses, actions requested, meetings and provide periodic status reports as required.
  • Ensure the filing and archiving of paper and electronic documents.
  • Ensure the smooth and efficient co-ordination, within the Delegation, of the section's priorities and activities.
  • Assist in translating short texts from Kurdish into English and vice versa.
  • Ensure office equipment is properly maintained and serviced.
  • Monitor and maintain office supplies.
  • Draft standard letters and notes, ensuring language verification of notes and reports.
  • Assist in maintaining contacts with interlocutors and partners from International Organisations, EU Member States and Third Countries, NGOs, Iraqi authorities, etc.
  • Provide support for the wider Delegation activities as needed.
  • Support as appropriate officials visits to Iraq.


The successful candidate will be working in the Delegation's premises, located in Erbil city. The working hours are Sunday to Thursday from 09.00 to 16.30 hours.


We offer a competitive position in an international environment. Benefits, such as medical insurance, are offered to employees and their families under certain conditions.


We look for

We look for an energetic person and able to handle several strands of work in parallel in a high pressure environment. An ability to work well with others is vital.


Whilst the job will be mainly Erbil-based, there may be occasional visits to other places in Iraq and/or outside.


Job requirements


Formal education, training and/or equivalent experience

  • Upper secondary education. University degree relevant to the job requirements will be an asset.
  • Minimum of 3 years proven professional experience pertinent to the duties announced in this vacancy.
  • Previous experience working in the public, private or international organisation would be an advantage.
  • Excellent communication skills.


Language skills

  • High level of proficiency in English, written and oral
  • Kurdish native speaker
  • Very good knowledge of Arabic, written and oral


Other requirements

  • Capacity to focus on priorities and to perform duties with speed and accuracy without immediate supervision.
  • Capacity to deal with sensitive dossiers and to make sound, logical and well – argued judgements taking into account the impact of decisions.
  • Resilience to stay positive and focused despite setbacks and challenges.
  • Communicating effectively with clarity and confidence, verbally and in writing, with sensitivity and respect for others.


Personal qualities

  • Experience of working in a multi-cultural environment.
  • Good interpersonal and negotiating skills.
  • Willingness and capacity to adapt smoothly to difficult living conditions
  • Flexibility to work under pressure, to adapt to atypical working hours and to respond quickly to new demands
  • Capacity to work both autonomously and as a member of a team
  • Ability to deal helpfully and courteously with people and to build productive and cooperative working relationships.
  • Be a holder of a valid Iraqi passport and/or valid residence and work permit for Iraq.




How to apply

Please send your application and supporting documents, to the attention of the Head of Administration, to the functional mailbox, indicating as subject: Application Secretary EEAS 297553. The package should include a motivation letter, a detailed CV using the enclosed template.


After examination of the files, applicants who meet the requirements will be invited to written tests at a venue and date to be decided at a later stage.


Unsuccessful applicants will not be notified at this stage.


Applicants succeeding the written exams will be further invited to interview at a venue and date to be decided at a later stage.


Security clearance

This job requires security clearance. The successful candidate will have to successfully attend a security interview prior to his/her appointment.


The Delegation would wish the successful candidate to take up his/her appointment shortly after the satisfactory completion of the selection process which is likely to be on 15 March 2019.


The deadline for applications is: 12 January 2019.

Applications received after this date will not be considered.


The Delegation will not supply additional information or discuss the selection procedure by telephone, please address any queries concerning this procedure to




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