Delegation of the European Union to Iraq

Supply of biomedical equipment for the Neonatal Intensive Care Unit at Maternity Hospital in Duhok, Autonomous Region of Kurdistan (Iraq)

SUPPLY CONTRACT NOTICE

Supply of biomedical equipment for the Neonatal Intensive Care Unit at Maternity Hospital in Duhok, Autonomous Region of Kurdistan (Iraq)

Maternity Hospital in Duhok Governorate, Autonomous Region of Kurdistan (Iraq)

 

  1. Publication reference

AISPO/EU-MADAD/ME/04  

  1. Procedure

Open

  1. Programme title

EU Regional Trust Fund in Response to the Syrian Crisis, the ‘Madad Fund’ – TF-MADAD/2016/T04.18

  1. Financing

Budget line: 3.5 Equipment and supplies / Support to the emergency / critical care services and maternal and child health in Duhok Governorate

  1. Contracting authority

AISPO – Associazione Italiana per la Solidarietà tra i Popoli, Via Olgettina, 58, 20132 Milano (MI), Italy, Tax Code 97032410157

 

CONTRACT SPECIFICATIONS

  1. Description of the contract

Supply of biomedical equipment for the Neonatal Intensive Care Unit at Maternity Hospital in Duhok, Autonomous Region of Kurdistan (Iraq)

  1. Number and titles of lots

Lot 1. 1 x Infant warmer, neonatal, ICU or Table, resuscitation, newborn

Lot 2. 8 x Baby cot, hospital type, wheel trolley

Lot 3. 1 x Central Monitoring System at least 16 beds

Lot 4. 9 x Monitor, cardiomonitor, ICU, neonatal

Lot 5. 10 x Pump, infusion, syringe, drop controlled 

Lot 6. 2 x Pump, infusion, volumetric

Lot 7. 6 x Pump, enteral feeding

Lot 8. 4 x System for the administration of nasal CPAP (NIV)

Lot 9. 7 x Neonatal HFNC device

Lot 10. 3 x phototherapy, neonatal unit

Lot 11. 7 x Line Powered Pulse Oximeter

Lot 12. 1 x Infant t-piece resuscitator  

 

TERMS OF PARTICIPATION

  1. Eligibility and rules of origin

Participation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) N°236/2014 establishing common rules and procedures for the implementation of the Union's instruments for external action (CIR) for the applicable Instrument under which the contract is financed (see also heading 22 below). Participation is also open to international organisations.

All supplies may originate from one or more of these countries provided that it is in accordance with the technical specifications.

  1. Grounds for exclusion

Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

  1. Number of tenders

Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

  1. Tender guarantee

No tender guarantee is required.

  1. Performance guarantee

The successful tenderer will be asked to provide a performance guarantee of 5% of the amount of the contract at the signing of the contract. This guarantee must be provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the Contracting Authority. If the selected tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.

  1. Information meeting

An optional clarification / information meeting will be held on the 22nd May 2017 at 11 am at the Duhok Directorate General of Health meeting room.

Please confirm attendance to Humaira Ahmed at the following email address:  eu.madad.aispo@gmail.com

 

  1. Tender validity

Tenders must remain valid for a period of 90 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).

  1. Period of implementation of tasks

The implementation period of tasks shall run from the date of the signing of the contract, which is 9th July, to the 7th October 2017. For lots. n. 1, lot n. 3, lot n. 4, lot n. 8, lot n. 9 and lot n.12, the training shall be provided within one week of the installation.

 

 

SELECTION AND AWARD CRITERIA

  1. Selection criteria

The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors:

1)  Economic and financial capacity of tenderer (based on item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

The selection criteria for tenderers are as follows:

Criteria for legal persons:

1- Average annual turnover from the last three years, two times the estimated contract value

2- Current ratio (current assets) in the last year for which accounts have been closed must be at least 1. In case of a consortium, this criterion, this criterion must be fulfilled by each member.

Criteria for natural persons:

1- The available financial resources of the tender must exceed two times the estimated contract value.

2- The financial situation of the tenderer should not be in deficit, taken into account debts, at the beginning and end of the year.

 

2)  Professional capacity of tenderer (based on i.e. items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 3 years from submission deadline.

Criteria for legal persons:

  1. For lot 12, at least 2 biomedical engineers recruited as permanent staff. For lots 1, 3, 4, 8 and 9, a technician is required.
  2. For all other lots, at least 2 professionals in fields relating to this contract.

Criteria for natural persons:

1- For lot 12, a biomedical engineering degree is required. For all other lots, a degree related to the field of this contract is required

2- The tenderer must be currently employed as a as a manager, with at least 5 years of experience in a field relating to this contract supervising at least 2 other experts.

 

3)  Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 3 years from submission deadline.

Criteria for legal and natural persons:

1- For lots 3, 4 and 9, the tenderer will have previously delivered supplies under at least 6 contracts with a cumulative budget of at least 100,000 EUR in medical equipment which were implemented between May 2014 and April 2017. For all other lots, the tenderer has delivered supplies under at least 6 contracts with a cumulative budget of at least 50,000 EUR in medical equipment which were implemented between May 2014 and April 2017.

 

 

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Capacity-providing entities

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies become jointly and severally liable for the performance of the contract.

  1. Award criteria

Price. The sole award criterion will be the price. The contract will be awarded to the lowest compliant tender.

 

TENDERING

  1. How to obtain the tender dossier

The tender dossier is available from the following internet address: http://www.duhokhealth.org/en (the Directorate of Health Website), http://aispo.org/wp-content/uploads/2017/05/tendermaternitynicu.zip (AISPO’s website - Contracting Authority). Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them by email to eu.madad.aispo@gmail.com (mentioning the publication reference shown in item 1) at least 21 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission deadline on the DGoH website: http://www.duhokhealth.org/en and on AISPO NGO’s website: http://aispo.org/en/home_en/

  1. Deadline for submission of tenders

The deadline for submission of tenders is on the 15th June 2017 by 5 pm. Tenders must be hand delivered to AISPO’s office, Room 10, First Floor, Duhok Directorate General of Health, Duhok, Kurdistan Region, Iraq.

Any tender received by the Contracting Authority after this deadline will not be considered.

  1. Tender opening session

18th June 2017 at 9 am in the meeting room at Duhok Directorate General of Health.

  1. Language of the procedure

All written communications for this tender procedure and contract must be in English.

  1. Legal basis

Regulation (EU) N°236/2014 of the European Parliament and of the Council of 11 March 2014 laying down common rules and procedures for the implementation of the Union's instruments for financing external action and European Regional Trust Fund, “MADAD Fund” Regulations.

 

 

Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).

Editorial Sections: