Delegation of the European Union
to Indonesia and Brunei Darussalam

The European Union Delegation to Republic of Colombia is looking for: Administrative Assistant/Protocol officer

15/05/2019 - 00:59
Local agents

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

 

The EU Delegation to The EU Delegation to the Republic of Colombia ensures the representation of the European Union to the Republic of Colombia and the follow-up of bilateral relations in the areas of political, economic, trade and external assistance cooperation (financial and technical). It also coordinates the work of the Member States’ Embassies, particularly in the fields of EU competences, notably trade and external assistance. Regarding development cooperation it also ensures the long-term programming of aid and the management of programmes and devolved projects within the framework of the current external aid management.

 

We offer

We offer a post of Administrative Assistant / Protocol Officer . Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Administrative Assistant / Protocol Officer – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff under the supervision and responsibility of the relevant head of section with the following tasks:

 

PROTOCOL DUTIES

  • Assists the Delegation in the organization of official visits and acts as the liaison between the Delegation and the Government of Colombia for Protocol and normal administrative and diplomatic purposes.
  • Maintains up-to-date information on composition of Government and intergovernmental organizations.
  • Provides necessary protocol and liaison services to all the stakeholders and delegations to settle various matters (administrative, legal, protocol).
  • Provides protocol coverage to meetings and events involving the Delegation in Colombia, coordinates and prioritises protocol needs focussing in the Head of Delegation activities and events.
  • Registration of diplomatic and non-diplomatic staff of missions/offices, including the processing requests of diplomatic privileges and immunities for diplomatic personnel.
  • Any other task instructed by the Head of Delegation and/or the Head of Administration involving implementation of protocol knowledge and practises.

 

ADMINISTRATION DUTIES

  • Human resources management - Human resources, all administrative matters relating to Local Staff.
  • Accounting - Budget and Financial management.
  • Procurement and Contract Management - Assist in management of contracts including the tender procedures.
  • Logistic Support - Logistic support
  • Operational and Administrative Support and Resources
  • General Administration duties

 

Performs other duties, mainly related to administration and protocol, as required, and instructed by the Head of Delegation and/or the Head of Administration.

 

The post concerns a full time position (37,5 hours per week) with indefinite contract duration in Bogotá after the probationary period, including possible field missions and exceptional missions to Brussels, and involving mostly desk work in a multicultural environment.

We offer a competitive position in an international environment. Benefits, such as additional pension scheme and medical insurance, are offered to employees and their families under certain conditions.

 

Selection Criteria

Minimum Requirements:

  1. Medically fit to perform the required duties;
  2. Enjoys civil rights and permits for employment under local law;
  3. Has a satisfactory knowledge of Spanish and English;
  4. Education: High-school degree
  5. Experience: At least three years of experience in the areas of office protocol, administration and/or human resources.

The following will be considered an asset:

  1. University degree in Business Administration, International Relations or related disciplines equivalent.
  2. Experience in a Diplomatic Mission and/or International Organisation.
  3. Basic level of any other official EU language
  4. Self-starter, motivated, ability to work alone and/or in a team, sociability skills, planning capacity, respecting deadlines, ability to deal with stress situations and to respond quickly to new demands.

 

How to apply

Please send your application and supporting documents to delegation-colombia-vacancies@eeas.europa.eu.

The package should include a cover letter and a detailed CV[1]

 

The selection process will consist of the evaluation of applications, possible written test and interviews with shortlisted candidates

 

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to delegation-colombia-vacancies@eeas.europa.eu.

 

The procedure

After the deadline for applications, the applications will be reviewed by a Selection Committee set up for this purpose. The Selection Committee will prepare a short-list of candidates who are considered to be the most suitable for the post on the basis of a preliminary assessment of the information provided in their application letter and the supporting documents. The short-listed candidates will be invited to an assessment phase which may include an interview if necessary – during this phase, the Selection Committee will assess the suitability of the candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited. 

 

The deadline for applications is: 26th May 2019

 

 


[1] Please complete the standard CV using the template in the following link: https://europass.cedefop.europa.eu/es/documents/curriculum-vitae