Delegation of the European Union
to Indonesia and Brunei Darussalam

VACANCY: Office Support Agent

05/09/2018 - 12:30
Local agents

The Delegation of the European Union to Thailand is seeking an 'Office Support Agent' to join its team in Bangkok. Please find relevant details below.

Job framework

Job Title:               Office Support Agent

Job location :       EU Delegation Bangkok

Area of Activity: Administrative Section

Category:              AL IV         

 

Job content

Overall purpose:

The Office Support Agent will provide service support to the Delegation under the supervision of Head of Administration

Functions and Duties:

  • Car management
  • Coordination of driver's agenda, drivers dispatch
  • Vehicles service and maintenance
  • Assistance to drivers if necessary
  • Management of petty maintenance of the Delegation buildings and Residence
  • Meeting room reservation, preparing equipment and print out participants list for each meeting to be used
  • Receptions of pouch/parcels
  • Coordination of pest control company
  • VAT exemption
  • Tax petrol refund
  • Inventory management
  • Keep updating the actual physical inventory
  • Building relations
  • Parking management
  • Management of the office keys
  • X-Ray license renewal, OSL send and receive, operate an X-Ray machine in case of needed
  • Document management office backup
  • Other tasks that may be required

 

Education and training

Completion of secondary school.

Experience

Minimum 1 year of job-related experience, preferable in an international organisation

 

Knowledge 

Specialist knowledge (know what)

Knowledge of European Union, its rules and functioning is an asset

 

Technical knowledge (know how)

  • Computer literate (and knowledge of commonly used programs such as MS Outlook, Word, Excel.)

 

SKILLS

Linguistic skills

  • Fluency in Thai and English.  French is an asset
Communication skills
  • Excellent communications skills
  • Capacity to communicate clearly
Interpersonal skills
  • Able to work as a team member with good inter-personal skills
  • Ability to work in a multicultural environment
  • Respectful, open to cultural diversity and a hospitable personality

Intellectual skills

  • Ability to understand and contribute to effective and efficient administration and procedures of the Admin team

Management skills

  • Capacity to execute tasks in a timely and efficient manner
  • Good organizational skills

PERSONAL QUALITIES

  • Pleasant and calm personality.
  • Ability to cope and solve the difficult tasks at the

       Reception in a diplomatic manner.

  • Well organized and methodical person.

Please submit your CV (see attachment for CV template) and letter of motivation to email: Delegation-thailand-admin@eeas.europa.eu

Application deadline: 21 September 2018 by 16:00 hrs.

Only shortlisted candidates will be contacted.

Attachment:

 

 

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