Delegation of the European Union
to Indonesia and Brunei Darussalam

Archivist for the Finance, Contracts and Audit section - Post Nr: 46394

01/07/2018 - 13:31
Local agents

The European Union Delegation To Egypt is looking for Archivist for the Finance, Contracts and Audit section, Local Agent Sysper Post Nr: 46394 (Attached Job Description) Local agent function group III

Job description – Archivist to the Finance. Contracts and Audit Section


Local Agent – group  III

Post Nr: 46394


Title of the post




Job definition


The Archivist, under the responsibility of the Finance, Contracts and Audit Head of Section and Deputy Head of Section, will perform the following tasks:


Functions and duties


  • Organization and maintenance of the archives of the Finance, Contracts and Audit Section as well as of the Operational Sections at the EU Delegation according to the European Commission's instructions related to the document management.
  • Establish and update the inventory of the archived files and their location in archiving rooms.
  • Verify the closed files once a year in order to apply the CRL rules (Common Retention List): elimination (EL) or transfer to Historical Archives (TAH).
  • Transfer the original files to the European Commission Historical Archives in Brussels for long-term storage.
  • Update the Filing Plan.
  • Contact point in the EU Delegation for listing the tenders/proposals for procurement procedures launched by the EU Delegation.


Any Other Issues


  • Regular support to the EU Delegation Document Management Officer (DMO), backing up when necessary.
  • Replacement of secretary of Finance, Contracts and Audit section during her absence.
  • Other administrative tasks that may be requested in the interest of the service by the Head of Finance, Contracts and Audit Section or by the Deputy Head of Section.






  • University level education will be considered as an asset




  • Qualification as Archivist and knowledge of the document management either through specialized education or on the job experience of minimum of one year. .
  • Excellent sense of organisation.
  • Ability to work autonomously and within a team.
  • High professional standards, reliability, confidentiality, personal integrity and loyalty
  • Very good computer skills, in particular very good knowledge of standard office and document management software such as MS Office, ARES (EU Commission document management tool), etc.
  • Knowledge in Management Information Systems (such as CRIS at the European Commission) or in standard Accounting software (such as ABAC for the European Commission) would be an asset. 
  • Readiness to develop his/her skills in archiving thorough training and on-the-job learning.
  • Fluency in English and Arabic (spoken and written), satisfactory understanding of other EU languages is an asset.


Applicants must fill out the EU-CV format and send it with a Motivation letter indicating the relevant professional experience to the recruitment e-mail: until  July 16th, 2018

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