The European External Action Service (EEAS) is the EU's diplomatic service. It helps the EU's foreign affairs chief – the High Representative for Foreign Affairs and Security Policy – carry out the Union's Common Foreign and Security Policy.
The European Union (EU) currently has 143 Delegations, eight of which are to international organisations. In all, 6200 staff are currently serving in these Union Delegations. The EU Delegations are placed under the authority of the High Representative of the Union for Foreign Affairs and Security Policy, who is also Vice President of the European Commission. The work of a Delegation varies from country to country but, in general, covers political matters, press and information, trade, aid management and the external aspects of internal EU policies.
A position as Secretary to the Head of Delegation in Gaborone, Botswana.
We will offer a to the successful candidate a contract corresponding to a Contract Agent FG II contract, as per Article 3a of the Conditions of Employment of Other Servants of the European Union (CEOS) for an initial period of 3 years, with possibility of renewal.
The Secretary/Assistant will be required to provide general administrative and secretarial support as well as document management services (including as DMO) to the Head of Delegation office.
The vacancy is to be filled in accordance with the conditions stipulated under the Conditions of Employment of Other Servants of the European Union (CEOS). 1
Further to the conditions set out in Article 82 CEOS, in order to be eligible for the post of contract agent FG II, candidates must:
Candidates must meet the minimum qualifications for engagement as contract agent FG II:
will be considered as assets.
The signature of the contract will be subject to prior favourable opinion of the Medical Service. On that occasion, the candidate should indicate any serious health problems or requirements for specialised medical treatment for themselves and/or for the individuals who will accompany them. If staff members withhold such information they will not benefit from a reimbursement by the institution of certain costs, e.g. expenses relating to medical evacuation, or to a return to Headquarters in the case of early rotation.
The successful candidate might be required to undergo security vetting if she or he does not hold already a Personal Security Clearance (PSC) to an appropriate level (EU SECRET), in accordance with relevant security provisions.
As a matter of policy, applications of individuals who have the dual nationality of the host country or the partner of whom has the nationality of the host country will be considered on a case-by-case basis. The EEAS examines if there could be a conflict of interest and the consequence of a possible refusal by the host country to grant diplomatic immunity to the staff member and or his/her partner and family, as well as possible security risks. The HR Department may ask for additional information from the applicant in this context.
The External Action Service applies an equal opportunities policy.
Candidates are deemed to be fully aware of the local living conditions, including information concerning the accommodation, before applying. Individual post reports are available from EEAS.BA.HR.3, Rights and Obligations (RIGHTS-AND-OBLIGATIONS@eeas.europa.eu).
Candidates should ensure that they are also fully aware of the provisions of Annex X of the Staff Regulations.
Candidates are invited to draft their CV following the European CV format which can be found at the following Internet address: http://europass.cedefop.europa.eu/en/documents/curriculum-vitae and indicating clearly the EPSO candidate number
Applications (CV and motivation letters) shall be sent to the functional mailbox of the Head of Administration: email@example.com
with a copy to firstname.lastname@example.org
DEADLINE : The closing date for the submission of applications is 23 June 2020 at 18.00 (CET). Late applications will not be accepted.
Place of employment: Gaborone, Botswana
LCA (living conditions allowance): 15 %
Post Available: 1 September 2020
Depending on the further development of the COVID-19 crisis, the starting date of the selected candidate can be postponed
1 Staff Regulations of Officials (SR) and the Conditions of Employment of Other Servants of the European Union (CEOS). For reference, see
2 Your personal data will be processed in accordance with Regulation (EU) 2018/1725, as implemented by ADMIN(2019)8 Decision of the High Representative of the Union for Foreign Affairs and Security Policy. The privacy statement is available on the Europa website: (http://eeas.europa.eu/data_protection/rights/index_en.htm) and on the EEAS Intranet: