Delegation of the European Union to Georgia

The European Union Delegation to Papua New Guinea is looking for an Administrative Assistant

14/02/2020 - 11:02
Local agents

The deadline for applications is: 06 March 2020, 13:00

We are

The European Union (EU) is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known as EU Delegations, which have a similar function to those of an embassy. The EU Delegation to Papua New Guinea ensures the representation of the European Union to Papua New Guinea and the follow-up of bilateral political, economic, trade and development cooperation relations.

We offer

For the position of Administrative Assistant, working under the direct supervision of the Head of the Administration Section the successful candidate will be will primarily be in charge of providing administrative assistance in following areas: Human Resources Management, Budget and Financial Management, Infrastructure, Housing, Procurement and Asset and Car fleet Management, Protocol, and Security.

While directly assisting the Head of Administration the successful candidate will be expected to ensure business continuity as imprest account holder in the absence of the Head of Section.

We offer a workplace with a multinational team of local and expatriate staff members where proactivity and an open mind are expected. Normal working hours are from Monday to Friday from 08:00 to 17:00 including a lunch break. Work-life balance is assured in the frame of a flexible working time scheme which also takes into account an occasional peak in the workload (e.g. reporting deadlines, recruitments, etc.). The EU Delegation's office is located in Harbour City, Port Moresby.

After a probationary period of 3 months an indefinite contract with a minimum gross basic monthly remuneration of PGK 5822 (Local Agent category II) 13 times per year is offered. Relevant qualified working experience will be taken into account when fixing the actual paygrade.

In addition, a monthly transport allowance and a contribution to a superannuation fund are granted. A medical insurance scheme with reimbursements of 80 % of eligible health care costs is provided for the employee and eligible dependents. Besides national holidays, annual leave of 1,5 days per month is provided.

Selection Criteria

Minimum Requirements:

  1. Medically fit to perform the required duties;
  2. Enjoys civil rights and permits for employment under local law;
  3. Completed Secondary Education with a diploma in at least one of the relevant fields
  4. Excellent proficiency in English (written and spoken);
  5. Excellent computer literacy (Microsoft Office);
  6. Excellent drafting, communication and organisational skills;
  7. Minimum of 3 years of relevant professional working experience;

The following will be considered an asset:

  1. Working experience in a diplomatic mission or international organisation, or private sector, ideally in press/media and/or communication;
  2. Higher Education/Advanced Diploma in a domain relevant to the position;
  3. Additional relevant professional working experience in accounting and human resources
  4. Basic knowledge of French;

The successful candidate will be expected to work to a high level of accuracy, integrity, commitment and reliability, and be able to work productively both independently and as member of a team.

How to apply

Interested candidates must submit a motivation letter and their CV - using only the EU CV template available at:, both in pdf format, by e-mail (maximum size 2 MB), quoting reference "ADMIN ASSISTANT 2020" to

The subject line of the e-mail must state: Application ADMIN ASSISTANT 2020, LAST NAME, First Name. Certificates must not be provided at this stage. Only shortlisted candidates invited for an interview will be requested to bring copies of their certificates. The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to the above mailbox.

The procedure

After the deadline all applications will be reviewed by an ad-hoc Selection Committee set up for the purpose of this recruitment. On the basis of a preliminary assessment of the information provided in their application letter and the CV the Selection Committee will prepare a short-list of candidates who best meet the criteria for the post. The short-listed candidates will be invited to an assessment phase which may include an interview and a written test – during this phase, the Selection Committee will assess the suitability of shortlisted candidates for the post.

The candidates who have not been short-listed will not be contacted individually; however, the Delegation will use the same means of publication as for this Vacancy Notice to inform the remaining candidates once the recruitment procedure has been completed and that a candidate has (or has not) been recruited.

The deadline for applications is: 06 March 2020, 13:00.

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