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Delegation of the European Union for the Pacific

Accounts clerk

We offer

We offer a post of Accounts clerk. Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Accounts clerk – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to perform accounting & financial tasks under the guidance of the Head of Administration and to provide general administrative support to the Section as follows:

 

  • Initiating agent at operational & financial levels: reception and verification of incoming invoices, collect related documentation (contracts, purchase orders, order forms);
  • Encode transactions in EU budget and accountant software (ABAC Workflow);
  • Prepare authorisations of expenditure for signature of Authorising Officer by Sub-Delegation (AOSD)
  • Budgetary planning & management including budgetary requests / commitments / de-commitments, including encoding of the requests in EU budget forecast software (ABD+) and EU mission management software (MIPS);
  • Collection and entering of Legal Entity and Bank Account data for Fiji's third parties in EU budget and accountant software (ABAC Workflow);
  • Assist in calculation of mission requests/ costs estimate and verification/calculation of mission claims.
  • Communicate with and update desk officers in headquarters, via e-mail.
  • Assets / Inventory management: verification of physical inventory, follow-up of asset purchase and sale / de-classification procedures and related paperwork, photo inventory and other inventory related tasks. Encoding and follow-up of the Delegation's assets in EU inventory software (ABAC Assets);
  • Contracts & procurement: checking & uploading data in EU budget and accountant software (ABAC Workflow) and assist with procurement procedures [very low to middle value contracts].
  • Assist with filing for the main office in Fiji and the regional office in New Caledonia.
  • Provide administrative and financial support to the regional office in New Caledonia. Ensure back-up as initiating agent if needed.
  • Any other ad hoc duties as requested by the Head of Administration.

 

The length of the working week will be 37.5 hrs per week (8.30 a.m. – 5.00 p.m.) with one hour lunch break.   The post is a local agent group 3 level of the Specific Conditions of Employment for local agents in Fiji.  It is a permanent contract, after the successful completion of a 3 month probationary period, with a minimum starting basic salary of FJD 2,068 per month (paid 13 times a year).

 

We offer a competitive position in an international and multicultural environment. Benefits, such as additional transport allowance, pension scheme and medical insurance, are offered to employees and their families under certain conditions.

 

We are looking for a candidate with:

 

Profile

- Self-starter, motivated, strong sense of initiative and responsibility
- Confident, with the ability to respond to new demands
- Committed to quality, accuracy and speed
- Team player with the ability to fit into the existing team
- Able to respect deadlines and confidentiality of data
- Able to deal with stressful situations
- Good vision and able to sit for long periods as the position entails working on computers 

 

Required

Appreciated

Qualifications

Certificate in Accounting Studies

Degree in Accounting Studies

Professional experience

- 3 years similar working experience
- Basic knowledge of EU expenditure lifecycle

 

- 5 years similar working experience
- Previous working experience in an international environment
- Good knowledge of EU expenditure lifecycle

Knowledge of languages

Very good command of English (proficient user)

Knowledge of French (independent user)

Knowledge of IT tools

Proficient user of Microsoft Excel, Word and Outlook.

- Previous working experience with databases (encoding, data extraction, analysis).
- Basic knowledge of ABAC software (Workflow, Assets and Contracts)

- Basic knowledge of SAP

 

How to apply

Please send your application and supporting documents to Delegation-Fiji-Vacancies@eeas.europa.eu or as follows:

Vacancy for Accounts Clerk

 

Head of Administration

Delegation of the European Union for the Pacific

Level 6, TappooCity Complex

Cnr. Scott & Usher Streets

SUVA.

 

The email or package must include a cover letter, a detailed CV, together with your academic qualification certificates and references of past experiences.

 

Applications will be evaluated and shortlisted in accordance with the requirements above. Shortlisted candidates will be contacted for a written test and interview.

 

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to Delegation-Fiji-Vacancies@eeas.europa.eu.

 

The deadline for applications is:       

5 p.m. Monday 14 August 2017. Late application will not be considered.

Download the vacany here

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