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Delegation of the European Union for the Pacific

Job Vacancy: Secretary

We are

The European Union (EU) is an economic and political partnership between 28 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organisations. Abroad, the EU is represented through more than 140 diplomatic representations, known also as EU Delegations, which have a similar function to those of an embassy.

The EU Delegation for the Pacific promotes the local projection of an image of the European Union that correctly reflects facts, policies, statements and decisions taken by the EU.

 

We offer

We offer a post of Secretary . Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Secretary – this job function may be changed in accordance with the needs of the Delegation. Under this job function the successful candidate will serve as technical and support staff to the Finance, Contracts, & Audits Team with the following tasks under the supervision and responsibility of the relevant Head of Section. 

 

  • To register and to update on-line financial & contractual transactions.
  • To prepare the procedural circuit for all transactions by creating appropriate routing slips and checklists.
  • To liaise with internal & external partners regarding payments.
  • To encode all payments, Recovery Orders & financials guarantees in local databases.
  • Responsible for filing & archiving, both electronic & paper documents.
  • To perform general secretarial duties.
  • Any other ad-hoc duties assigned by the Head of Section or Head of Delegation.

 

The length of the working week shall not exceed the limits of 37.5 hours per week. Exceptions may be allowed as required by the service, in accordance with the relevant Fiji legislations. The post is a Local Agent Group 3 level of the Specific Conditions of Employment for Local Agents in Fiji. It is a permanent contract, after the successful completion of a 3 month probationary period, with a minimum starting basic salary of FJD 2,068 per month. We offer a competitive position in an international environment. Benefits, such as additional pension scheme, transport allowance, and medical insurance, are offered to employees and their families under certain conditions.

 

We are looking for a candidate with:

  • A university diploma in secretarial studies and/or accounting
  • A very good knowledge of the English language - understanding, reading, speaking & writing.  Knowledge of any other EU language in particular- French, is an advantage.
  • 3 years of relevant experience, preferably in an international environment.
  • A strong sense of initiative & responsibility, motivated, self-starter, ability to work alone and/or in a team, respecting deadlines, and ability to handle stressful situations.
  • Should be in very good health

 

How to apply

Please send your application and supporting documents in an envelope as follows:

Vacancy for Secretary

 

Head of Administration

Delegation of the European Union for the Pacific

Level 6, TappooCity Complex

Cnr. Scott & Usher Streets

SUVA.

 

or via email to DELEGATION-FIJI-VACANCIES@eeas.europa.eu no later than 12 noon on Monday 5 June 2017

The package should include a cover letter, a detailed CV, together with your academic qualification certificates and references of past experiences.

Applications will be evaluated and shortlisted in accordance with the requirements above. Shortlisted candidates will be contacted for an interview.

The Delegation will not supply additional information or discuss the selection procedure by telephone: please address any queries concerning this procedure to DELEGATION-FIJI-VACANCIES@eeas.europa.eu

 

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